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Home My WebLink About8.21attachment 1331 Algoma Boulevard, Oshkosh WI 54901 • 920.236.5799 • oshkoshmuseum.org MEMO TO THE MUSEUM BOARD August 21, 2020 To the Board, Attached is the draft agenda for September 3 and the proposed budgets for trusts and funds, including the Kitz bequest and Membership Fund. As I mentioned in the last memo, it was a challenge making this work because we are committed to keeping the trusts and funds strong. I commend Theresa Books for her outstanding work on this task. Excluding Durow and Membership, we only budgeted a portion of estimated income for trusts and funds. Part of this is because of minimal earnings, but also because we are drawing on other resources, and that should enable the funds to grow a bit. In regard to the Membership Fund, due to various delays and the closure, you will see costs approved last autumn carried forward into the 2021 budget. This includes the education and Titanic part-time staff. In regard to education, we are starting to get back on track with the Oshkosh Area School District, but schools are dealing with other priorities. I extend my thanks to Superintendent Vicki Cartwright for helping coordinate this important task, as promoting the Museum as a field trip destination is high on our list of priorities. In regard to Titanic, Tammy Malewski intends to continue seeking sponsorship funds for some of the remaining balance associated with Titanic, but she does so knowing it will be difficult due to the pandemic/economy and the needs of all nonprofits seeking support. As soon as we have a final approved design for the Sporting & Recreation exhibition, which I anticipate will happen at the October meeting, I will switch my emphasis to writing requests to help with our portion of that project. I realize that I overlooked telling the Board about a new feature that benefits the Endowment that we have programmed into the point of sale system. Every visitor is asked if they’d like to “round up” their admission or purchase, with the round-up amount going to the Endowment. They can round up by cents or dollars. Thus far every visitor has done this and the point of sale system totals their round up amount so those funds can be accounted for. Taken collectively and over the long term, the individual round up dollars and cents will have a positive impact on the Endowment. I believe the Endowment will grow just as our collections have grown: little by little and by thousands of donors. General citizen support is a hallmark of a public museum. The autumn newsletter is completed and at the printer. Daniel Fiser and Ms. Malewski work hard on each issue, knowing that The Muse is the primary way we communicate with our Members and donors, as well as a key way we tell stories about the community, its people, our collections, and our mission. This issue profiles several superb pieces that could rightly be called highpoints of the collection. I am always impressed with each issue and it continues to grow in many ways. There is nothing of note for the miscellaneous paragraph, other than we are beginning our annual battle with mice, which usually starts in late summer. The foundation repair will help immensely in this effort. That ends the week and I hope you have a pleasant weekend. Brad Larson D R A F T OSHKOSH PUBLIC MUSEUM BOARD AGENDA SAWYER LIBRARY OF THE MUSEUM OSHKOSH, WISCONSIN September 3, 2020 Due to the current COVID-19 emergency, persons attending meetings will be required to comply with current restrictions related to social distancing. There will be no general public comment at this meeting of the Board. While in person comment is permitted for individual agenda items, citizens may and are encouraged to consider submitting written comments. Written public comments may be sent via mail addressed to the Museum, or sent by email to the Museum Director prior to the Board Meeting at: blarson@ci.oshkosh.wi.us ; written comments will be distributed to the Board and made part of the public record of the meeting. 1. Call to order (4:00 p.m.) 2. Determination of quorum, roll call 3. Citizen Statements to the Board (Citizens are to address the Board only. Statements are limited to five (5) minutes; must address items that are not listed on the Board meeting agenda, are limited to issues that have an impact on the Oshkosh Public Museum. The Board may address at a future meeting, and must not include endorsements of any candidates or other electioneering) 4. Consent Resolution Agenda Consent Agenda Items are those items of a routine administrative nature that are voted on by the Board in a Single Roll Call Vote. The Board has been furnished with background material on each item. Any member of the public or Board may request that an item be removed from the Consent Agenda for discussion and to be voted on separately. The Board will consider approval of: A. Minutes of the August Board Meeting B. September Bill List 5. Discussion and Vote on Proposed 2021 budget for Trusts and Funds 6. Presentation, Discussion and Vote on proposed amendments to the Collections Management Policy. 7. Report of the Director A. 2021 Operating Budget B. Foundation Repair C. 8. President’s Report 9. Board Report (must be submitted prior to final agenda.) 10. Auxiliary Report – Kathy Wuest 11. Adjournment Approval by the Oshkosh Public Museum Board Sept. 96,997 Salary and Fringes Durow Curator $5,400 City Portion $76,800 2019 Durow Earnings $14,800 From Durow Accumulated Earnings $97,000 Covered Oshkosh Public Museum - Durow Trust 2021 - Durow Trust - 241 - 11228 Membership Fund - 0227 Direct Expenditures Transfer to 0241(noted in 5299) Education Intern, 2021 (Operating)4,500.00 Seasonal Grounds Person (Operating)3,000.00 Titanic LTE Clerks & add'l hrs (Operating)10,500.00 2021 Pow Wow (6589 3K, 6466 4K)7,000.00 2021 Exhibitions (6589 2K, 6466 3K)5,000.00 Titanic Final Exhibition Fee (6466)30,000.00 Titanic Shipping & Reimburse. (6466)30,000.00 Titanic Related Merchandise (6588)10,000.00 Titanic Additional Marketing (6410)5,000.00 Postage - Muse, Invites, Ask Ltr (6404)1,500.00 Printing -The Muse (6576)7,000.00 Printing - Misc. Brochures, labels (6576)1,000.00 Schedules Plus, Climate Notebook, Constant Contact (6427)2,000.00 Programming (6401)3,500.00 Volunteer Recognition (6589)600.00 Rug Pads (Bray Trust)$1,200 Chairs for Front Entrance (OACF Endow)$2,400 Acrylic Cubes (OACF Endow)$10,000 Star Wars Final Payment (Behnke Trust)$2,500 85" TV Replacement (Behnke Trust) (6550)$4,000 Sub-totals 122,700.00$ 18,000.00$ TOTAL 140,700.00$ Current Balance 226,660 Assistant Curator (Operating Budget)56,200 Estimated wages and benefits for 2021 Titanic Exhibition Rental 65,000 Will also seek more sponsorships Sporting & Recreation 100,000 Museum’s CIP match; will also write grants Remaining TOTAL 5,460 FUND 2019 EARNINGS Proposed Uses for 2021 OACF Endowment 12,400 Chairs $2400; Acrylic Cubes 10K City Endowment 30,200 Behncke Trust 9,400 Star Wars Final 2500; TV 4000 Bray Trust 1,300 Rug Pads $1200 Lona & Edward Kitz (Clock)Trust 150 Kitz Director's Fund 2,000 TOTAL Available $55,450 Approval by the Oshkosh Public Museum Board Sept. MUSEUM MEMBERSHIP FUND - 2021 KITZ BEQUEST - 2021 MUSEUM TRUSTS AND FUNDS - 2021 Oshkosh Public Library Highlights August 2020 1. The library partnered with the U.S. Census Bureau in July and August to offer in-person assistance with filling out the 2020 Census. Census Bureau staff stationed in the library’s parking lot assisted 112 people. The Census Bureau liaison was extremely pleased with the results and applauded this effort to bring Oshkosh closer to achieving a complete count. 2. Community Engagement Librarian Sandy Toland received an Outstanding Service Award from the City of Oshkosh recently. During a presentation in William Waters Plaza, City Manager Mark Rohloff recognized the valuable research that Sandy has done during the pandemic in support of the Emergency Operations Center. Having a professional librarian embedded at the EOC has helped city leadership stay informed throughout the COVID-19 health emergency, with Sandy’s regular reports documenting developments on local, state, national and global levels. This type of activity gets the library out where service is needed and helps to build relationships, all in support of the greater Oshkosh community. 3. The outdoor drop box at Evergreen is open to accept returns of library materials for the first time since mid-March. Materials returned to Evergreen will be quarantined for four days, in line with safety guidelines. At this time, library services at Evergreen (pickup of holds) continue to be suspended due to the ongoing COVID-19 health emergency. 4. OPL patrons now have an online option to schedule an appointment to use a library computer, pick up materials curbside, print and fax, get a document notarized or charge a device. The Calendly platform is easy to use and offers convenient access to OPL services for those who prefer digital scheduling. 5. Interlibrary Loan is available again, after being suspended due to the pandemic. Patrons can once again request items not owned by libraries in the Winnefox system by filling out an online form or calling 236-5205. 6. Patrons looking for books, DVDs and other materials that are on the shelves, ready for checkout, should catch Shelf Selected, a new Facebook Live feature started by Teen Librarian Maggie Mueller. Every Wednesday at 5 p.m., Shelf Selected showcases new items that patrons normally would find while browsing the shelves. The Facebook Live format allows viewers to engage with library staff in real time and get questions answered about materials that interest them.