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Home My WebLink About07-21-2020 Minutes.�J. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnTOwn July 21, 2020 Oshkosh OSHKOSH µappmn4 Now PRESENT: Megan Lang, Sandy Prunty, Marlo Ambas (V), Chanda Anderson, James Evans (V), Andy Ratchman, Aaron Armstrong (V), Carrie Olson, Jill Anderson EXCUSED: Kris Larson, Jim Stapel, David Krumplitsch, Kay Bahr, Benjamin Rennert STAFF: Jessica Meidl - BID Manager, Jeffrey Nau - Associate Planner OTHERS: Michael Cooney - Oshkosh Farmers Markey, Brian Bender - Leadership Oshkosh/4imprint I - CALL TO ORDER Chair Lang called the meeting to order at 8:04 a.m. and a quorum was declared present. II - APPROVE MINUTES OF FEBRUARY 18, 2020 MEETING There was no discussion on this item. Sandy Prunty motioned to approve the minutes of the February 18, 2020 meeting as presented. Carrie Olson seconded the motion which passed unanimously. III - POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES No one from the Oshkosh Police Department was present. There was no discussion on this item. IV - APPROVE TRANSFER, $1,100.00 FROM RESERVES/CAPITAL IMPROVEMENTS TO LEADERSHIP - WEBSITE MAINTENANCE/OFFICE SUPPLIES Mr. Nau informed the Board that this transfer was identified in the Operating Plan and Budget and was originally scheduled for approval in March but the meeting was cancelled due to coronavirus which delayed the transfer. Sandy Prunty motioned for approval of the transfer of $1,100.00 from Reserves/Capital Improvements to Leadership - Website Maintenance/Office Supplies as proposed. Andy Ratchman seconded the motion which passed unanimously. V - APPROVE MARCH THROUGH JULY, 2020 MONTHLY FINANCIAL REPORTS Ms. Prunty had a question with the Whoville expense in the July financial report. Ms. Meidl responded it was part of a Holiday advertising expenditure. Sandy Prunty motioned to approve the March through July monthly financial reports as presented. Jill Anderson seconded the motion which passed unanimously. .��. DOWNTOWN OSHKOSH BID BOARD MINUTES DOwnTOwn July 21, 2020 OSHKOSH µappmn4 Now VI — STRATEGIC PLAN PROGRESS UPDATE Megan Lang and Jessie Meidl updated the Board on the progress of the Strategic Plan. Ms. Meidl said she was been working with Walter Jankowski to resolve some overlapping issues with some section of the plan. Citov Oshkosh Ms. Meidl said she updated the organizational chart based on feedback at the July 7, 2020 meeting. Ms. Lang commented that she would like to see the chart without names of specific people. She added the chart looks too cluttered and it is likely that members serving in a committee will likely change over time. Ms. Meidl said she will working ion finalizing the plan and present it for Board approval in August. She noted that the plan will likely be a living document and will be updated periodically. VII — DOWNTOWN SEAGULL MITIGATION UPDATE — END OF YEAR 1 Ms. Prunty reported the USDA finished their first year mitigation project and will be providing a final report within a few weeks. Ms. Lang asked what the plan is moving forward. Ms. Prunty responded Charles Lovell with the USDA estimates there will need to be two more years of coordinated nest, egg and chick removal. VIII — BEAUTIFICATION UPDATE AND DISCUSSION Ms. Meidl reported that flower pots were planted in May. Ms. Lang said there was a change with the grasses planted in the bump outs. They decided to plant perennial grasses instead of annual grasses. She added the initial cost is higher but there should be long-term savings as they will not need to be replanted every year. Ms. Olson asked how much over budget the plantings were. Ms. Meidl responded the plants cost approximately $9,500.00 which was $1,400.00 over budget. Ms. Lang informed the Board the BID received an anonymous $2,500.00 donation through the Community Foundation for Beautification efforts. Ms. Lang mentioned that the time is approaching to find new banner sponsors but now is not the right timing. IX — OSHKOSH FARMERS MARKET UPDATE Mr. Cooney reported the Market has worked hard with the County Health Department to develop social distancing requirements for the Market: Come — shop — and go home. Loitering is discouraged. .�J. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnTOwn July 21, 2020 Oshkosh OSHKOSH µappmAg Now • Limited the number of non-food vendors • 70% of the vendors are food vendors Mr. Cooney added the number of attendees are down, however, those that do come are buying. Mr. Cooney said the Market is experiencing financial challenges due to coronavirus. They did raise fees prior to the pandemic to get in the black, but had to refund 40% of the vendors when the outbreak began. The Market also lost $20,000 in major sponsors. Mr. Cooney said they are working on fundraising activities and has cut cost where possible such as having no performers and cancelling the Market at the Arena. Mr. Cooney said the Market is seeking a $5,000 contribution from the BID to continue operation through the end of the season. Ms. Lang said she understands it has been a challenging year and all the funding that was lined up was pre-covid. Ms. Prunty asked if the Live at Lunch and Waterfest sponsorships have been paid. Ms. Meidl responded they have not been paid, only Gallery Walk has been paid. Ms. Prunty added she loves the Market and wants to help but wants the BID to be budget -neutral. Mr. Cooney pointed out the Market is the only event bringing people to the downtown and at some point it will run out of money. Ms. Prunty asked if this will be a yearly request. Mr. Cooney responded yes and added that the Oshkosh Market is unique in that it does not receive public funding. Ms. Prunty asked if the Market has a current profit and loss statement. Mr. Cooney responded they are working on it. Mr. Cooney said it will be ready for the next Market Board meeting and offered BID Board Members to attend. Chanda Anderson said the BID should assist and concurred that the Market is the only event bringing people downtown. Mr. Armstrong agreed with Ms. Anderson and felt the need to demonstrate the benefit to the BID Members. Ms. Lang suggested the Board could approve $2,500 this month and depending on how things go, $2,500 next month but stressed she wants to see the Market make some fundraising efforts. Mr. Nau stated the Board will not be able to take action to fund the Market as the request was not on the agenda. It would have to wait until next month. Mr. Cooney said he will schedule the next Market Board meeting prior to the next BID Board meeting in August. Ms. Lang said she will "volunteer" Vice Chair Kris Larson to attend due to his relationship with the Market. Chanda Anderson commented she would hate for the BID to spend a lot of money right now due to the uncertainty of the virus. Ms. Olson added she needs more information and does not feel comfortable spending BID Board Members money on a group that does not pay into the BID. .�J. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnTOwn July 21, 2020 Oshkosh OSHKOSH µappmn vkq Now Ms. Lang asked Mr. Nau to add this to next month's agenda. X — BID MANAGER AND BID COMMITTEE REPORTS BID Manager Meidl presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Had second virtual shop hop last Thursday • Chalk Walk has been cancelled, doing Magnificent 12 in its place • Holding social media giveaways — Posts reached over 7,000 people • Working on Downtown Historic Walking Tour • Working on monthly newsletters • Working with Walter Jankowski setting up Office 365 XI — BID ASSESSMENT REFUND UPDATE Mr. Nau reported the assessment refunds were mailed out a few weeks ago. XII — OTHER BUSINESS There was no discussion on this item.. XIII — IDENTIFICATION OF AGENDA ITEMS FOR THE MARCH 17, 2020 MEETING • Farmers Market Request for Sponsorship • 400 East Parking Lot Rain Garden Maintenance • BID Manager move to the Oshkosh Convention & Visitors Bureau Office • Seagull Mitigation Wrap-up • Approve BID Strategic Plan XIV — ADJOURNMENT With there being no further business, Chanda Anderson moved for the meeting to be adjourned at 9:19 a.m. Carrie Olson seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division