HomeMy WebLinkAbout16. 20-339
JULY 28, 2020 20-339 RESOLUTION
(CARRIED__7-0____ LOST________ LAID OVER________ WITHDRAWN_________)
PURPOSE: APPROVE WAIVER OF PURCHASING REQUIREMENTS AND
AUTHORIZE STAFF TO NEGOTIATE PURCHASE OF REFUSE
TRUCKS FOR THE SANITATION DIVISION
INITIATED BY: ADMINISTRATION
WHEREAS, on November 12, 2019, the Common Council adopted the 2020 Capital
Improvement Program (CIP) for 2020, which included the purchase of two (2) refuse
trucks for the Sanitation Division; and
WHEREAS, the 2020-2024 CIP includes the proposed purchase of two (2)
additional refuse trucks in 2021; and
WHEREAS, Section 12-10 of the Oshkosh Municipal Code requires that purchases
in excess of $25,000 be competitively bid; and
WHEREAS, the Oshkosh Fire Department has had success working closely with
Pierce Manufacturing, a division of Oshkosh Corporation, to review, test, and seek
proposals for the purchase of fire apparatus, realizing competitive prices as well as long
term service reliability; and
WHEREAS, Oshkosh Corporation has approached the City of Oshkosh about
submitting a proposal to sell the city refuse trucks from McNielus Corporation, a division
of Oshkosh Corporation, offering the same competitive pricing and long term service
reliability that they have offered to the city for fire apparatus.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the purchasing requirements related to advertisement, competitive
proposals and bidding as set forth in Chapter 12 of the Oshkosh Municipal Code are
hereby waived and the City Manager and Director of Public Works are hereby directed
to solicit proposals and recommend the purchase of new refuse trucks that are suited to
the operational and safety needs of the Sanitation Division, and meet the budgetary
requirements set out in the city’s CIP.
City0
Oshkosh
TO: Honorable Mayor and Member
FROM: James Rabe, Director of Public
DATE: July 23, 2020
RE: Approve Waiver of Purchasing Requirements and Authorize Staff to Negotiate
Purchase of Refuse Trucks for the Sanitation Division
BACKGROUND
The 2020 Capital Improvement Program (CIP) and the proposed 2021 CIP include an allocation
of $600,000 in each year for the Public Works Department/Sanitation Division to replace a total of
four (4) refuse trucks. The City of Oshkosh Municipal Code requires that all purchases, services,
supplies, materials, and equipment in excess of $25,000 be competitively bid. In the past,
Council has waived this requirement for the Fire Department and permitted them to negotiate
the purchase of fire apparatus through Pierce Manufacturing, a division of Oshkosh Corporation.
This arrangement has been successful by allowing the City to develop specifications that meet
our needs and to seek competitive pricing from a local vendor, which keeps local tax dollars with
a company headquartered in Oshkosh. This arrangement also ensures the operational and
safety needs of the equipment are addressed.
ANALYSIS
Due to the success of the above -referenced purchasing arrangement with the Fire Department,
Oshkosh Corporation has approached the City about a similar arrangement for the purchase of
refuse trucks for the Sanitation Division. Staff believes that waiving the purchasing
requirements in this instance will offer similar benefits to the City as it has in the past when
negotiating for the fire apparatus.
FISCAL IMPACT
$600,000 is budgeted in the 2020 CII' budget to cover the purchase of two (2) refuse trucks. By
the time negotiations are complete, it is anticipated another $600,000 will be budgeted in the 2021
CIP budget for the remaining two (2) trucks. By the time the trucks are ordered, built, and ready
for delivery, the 2021 CII' budget will be approved.
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Direct Purch Sanitation Trucks 7-23-20.d.
RECOMMENDATION
We recommend that the Council waive the purchasing requirements of Section 12-10 of the
Oshkosh Municipal Code to allow the Department of Public Works staff to review, test, and
negotiate the purchase of refuse trucks that will meet the needs and budgetary requirements for
the Sanitation Division.
Approved:
Mark A. Rohloff
City Manager
JER/Ut
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Direct Porch Sanitation Trucks 7-23-20.docx