HomeMy WebLinkAbout12. 20-277 JUNE 23, 2020 20-277 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE SPECIAL EVENT/OSHKOSH YACHT CLUB/UTILIZE
MENOMINEE PARK MILLERS BAY AND BOAT LAUNCH
PARKING LOT FOR THE ILYA X CHAMPIONSHIP REGATTA /
JULY 29 -AUGUST 1, 2020
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Oshkosh Yacht Club (Bill Wyman) to utilize
Menominee Park Millers Bay and boat launch parking lot from 12:00 p.m.Wednesday,July
29 through 5:00 p.m. Saturday, August 1, 2020 in accordance with the municipal code and
the attached application, with the following exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services. Approval of this request shall
not be interpreted as approval to conduct the event during any period of emergency order
or declaration prohibiting such event. Approval of this event shall not be interpreted to
supersede any emergency order or declaration applicable to such event and all events
shall remain subject to all applicable ordinances, orders, declarations and requirements
for public gatherings.
Cost Estimates for Extraordinary Services
None
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Date Filed: !
Oshkosh Application Fee Paid:
SPECIAL EVENT PERMIT APPLICATION
Application fees are$25 for a single day event or$35 for a inulti-day event
GENERAL INFORMATION
Official Name of Event: Inland Lake Yachting Association(ILYA) X Championship Regatta
Start Date: July 30,2020 End Date:August
1 ,2020
List tithes for each day:
Mom TUFS WELT THURS A FRI ,SAT SUN
SET UP TIME 7;00 AM
START TIME 8:00 AM 8:00 AM 8:00 AM
END TIME 5:00 PM 5:00 PM 5:00 PM
CLEAN UP TIME
Brief Description/Purpose of Event:
Midwestern youth sailing regatta hosted by the Oshkosh Yacht Club. 100 boats will be parked on the Millers Bay Parking lot pre and post racing.
Racing will be held on Lake Winnebago
Location of the Event:
Ocity lark Menominee Park, Millers Bay Parking Lot
❑Public Property(list street(s),building(s),etc.)
112ounty Park/Property
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ORGANIZATION SPONSOR
Name:Oshkosh Yacht Club
Address: 390 Washington Ave
City:Oshkosh I
State:
W 1 zip:54901
Check this box if fts organization is-tax exempt(a copy of Wisconsin Sales&Use Tax Exempt form is required)
XWChamps July 30, 31 August 1st
Oshkosh Yacht Club 2020
Flexible Schedule
Opening Ceremony: 1 lam Thursday
Thursday 2 back to back Races (warning signal at I pm)
Friday up to 4 races (warning signal at 9) bathroom and lunch break between race 2 & 3 f
(flexibility based on wind conditions)
Saturday 2 Races (warning signal 9:30am)
Launching Conditions
Parking stalls every other
NO spectator boats from OYC i
E
Parents in charge of launching childs boat
Each Yacht Club is responsible for the level of coaching support for their yacht club sailors.
6 separate boat ramps for launching r
Porta-Potty and hand washing station for each represented Yacht Club
E
ie: Oshkosh Yacht Club one ports-potty and one washing station
No meals provided
BYOL - Bring your own lunch. Pre-Order Sandwiches FRIDAY LUNCH ONLY
Hotel Availability: Best Western on the Fox River with outdoor dining space (working on a
block with a fantastic rate)
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Oshkosh is open to trophy distribution deemed appropriate by XFleet and the ILYA. Oshkosh
Yacht Club is more than happy to assist with said distribution.
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Judges: Oshkosh would request assistance from ILYA for PRO's, if not available Oshkosh
would recommend David Sitter as lead certified PRO for 2020 Xchamps.
Protest Hearings: Designated space at Menominee Park or OYC. Outside only, 6 feet social
distance! Masks required by all members attending protest hearings.
Parking: Parking attendance provided by OYC, information, directions, guidance with
management of social distancing.
Registration: Pre-register with Club Spot: No onsite registration.
Online registration closes at the hour gun an 7/30.
*No meals provided at this event
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