HomeMy WebLinkAbout49. Agreement with CBS Squaredr,ACit
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Oshkosh
MEMORANDUM
DATE: June 4, 2020
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager��--
RE: Professional Services Agreement for the Water Filtration Plant Boiler and
HVAC Controls Replacement / CBS Squared, Inc. ($52,705)
The Department of Public Works requested a proposal from CBS Squared, Inc. (CBS Squared) for
professional services related to the replacement of the Water Filtration Plant boiler and HVAC
controls. These services include assistance with the Public Service Commission application for
construction authorization, assistance with permit submittals to the Wisconsin Department of
Natural Resources, preparation of bidding documents, and review of bids for recommending
contract award.
CBS Squared was chosen because, after review of their qualifications, they demonstrated their
knowledge and past project experience with similar projects at water treatment facilities.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report
regarding this professional services agreement.
Please contact me if you have any questions concerning this professional services agreement.
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Oshkosh Water Filtration Plant Boiler, Boiler Pump & Dehumidifier Rep[4 � Imp {I�Q
Controls System Upgrades Project
Scope for Professional Services
This letter describes the professional services work for the project described in the scope of
services below.
SCOPE:
The Oshkosh Water Utility is planning a Boiler Replacement and Building Automation System
(BAS) Controls Replacement project at the Water Filtration Plant. The project consists of
replacing three existing boilers, two hot water circulation pumps, associated variable frequency
drives and the existing facility direct digital controls (DDC) Building Automation System (BAS).
Two of the plant's ducted air handling style dehumidifiers that serve the pipe galleries will be
replaced as part of this project. Individual heating devices and room controls in specific areas of
the water filtration plant may also be replaced. We will complete an analysis of the Lab and
chemical feed and storage area temperature inconsistencies and provide proposed
recommendations and design solutions to resolve the temperature inconsistencies.
The scope is for one construction project, if the project proceeds in multiple construction
phases, additional fees will be required. The project is limited to the main Water Filtration Plant
building which was constructed in the year 2000.
The project scope is detailed below:
Proiect Scope Items:
Regulatory
PSC Application for Construction Authorization $4,400
WDNR Submittal $1,100
Proiect Manual
EJCDC 2013 V1 project manual — Incorporate City Edits $ 520
Ad for Bid — City will place ad in official publication $ 65
Instructions to Bidders $ 130
Pre Bid Meeting — Mandatory $ 350
Prequalification of Bidders — Utilize City Pre-Qual Process $ 285
EJCDC General Conditions $ 65
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Professional Scope of Services Page 1 of 3
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Supplementary Conditions— Incorporate City Edits $ 720
Insurance Requirements — City has established limits which will be reviewed
$ 135
Scope of Design Services:
Construction Drawings will be completed on 22"x34" size drawing sheets. Specifications will be
in three-part Construction Specifications Institute (CSI) format (DIV 22 — Plumbing, DIV 23 -
HVAC, DIV 26 — Electrical, Etc.)
Complete Construction Documents (Plans and specifications) for contractor bidding. Plans to be
22 x 34 and 11 x 17 format and electronic PDF format. All documents will be compiled for
bidding and will be electronic (Word, Excel or PDF with pre -approval). City will post to Quest
CDN for bidding. $980
Scope of Mechanical, Electrical. Plumbing (MEP) Design Services for Boiler & Other Equipment
Replacement Proiect:
Provide construction documents for demolition and replacement of:
1. Three (3) existing 2500 MBH input gas fired boilers and associated combustion air
intakes and venting ducting
2. Existing main hot water system circulating pumps and VFD's (variable frequency drives)
3. Two (2) existing dehumidifiers
Initial Site Survey, As -built Documentation $1,780
Drawing Setup and Draw Existing Equipment $2,830
Analysis Temperature of Lab and Chemical Feed Areas $2,100
Calculations for New Equipment $1,880
Select New Equipment using performance requirements and specifying specific models/brands
and based on City staff input(Boilers, Pump, Dehumidifiers)$1,620
Opinion of Probable Construction Cost $1,570
Design and Layout Drawings of New Equipment $5,820
Details and Schedules $1,300
Specifications $2,850
Quality Control and Quality Assurance $2,800
Scope of MEP Design Services for DDC / BAS Controls replacement project:
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Professional Scope of Services Page 2 of 3
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Provide construction documents (plans and specs indicating open protocol requirements for
new controls system and adequate information for contractors to quantify number and locations
and type of HVAC system devices and number of control "points" required for each piece of
HVAC equipment) for competitive contractor bidding for replacement of the Water Treatment
Plant's Direct Digital Control Building Automation System
Drawing Setup and Draw Existing Equipment
$1,580
Select New Equipment / Design
$1,230
Opinion of Probable Construction Cost
$1,410
Design and Drawings
$3,260
Details and Schedules
$ 750
Specifications
$2,500
Quality Control and Quality Assurance
$1,900
Design Review Meetings:
Review Meeting 30%
$1,120
Review Meeting 60%
$1,340
Review Meeting 90%
$1,650
Bidding:
Bid Opening — Electronic using Quest CDN $ 350
Recommendation of Award $ 180
Notice of Award $ 145
Notice to Proceed $ 90
Expenses $1,900
Total $52,705
PAYMENT: The Project will be invoiced on a time and materials basis with a not -to -exceed fee
of $52,705 including expenses and equipment. Expenses will be invoiced based on GSA per
diem rates or actual cost and mileage per the current federal mileage rate.
Schedule: The project is anticipated to begin on or about February 28, 2020. The Public
Service Commission (PSC) approval process is approximately 6 months. Construction is
planned for late summer/fall 2020 dependent on WI Public Service Commission approval.
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Professional Scope of Services Page 3 of 3
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