HomeMy WebLinkAbout14. 20-239 JUNE 9, 2020 20-239 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE FROM CLAREY'S SAFETY EQUIPMENT
INC. OF HAZMAT REGIONAL EMERGENCY RESPONSE RAPID
DEPLOYMENT KIT FOR OSHKOSH FIRE DEPARTMENT
($69,211.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, The Oshkosh Fire Department's Hazardous Materials Team is a part
of the State of Wisconsin's Hazardous Materials Team Network; and
WHEREAS, the State of Wisconsin recommends that all Hazardous Material
Teams use RAE meters and wireless platform to ensure interoperability among teams;
and
WHEREAS, the Fire Department's current stock of RAE meters are no longer
supported by the manufacturer for maintenance or replacement parts and are in need of
replacement; and
WHEREAS, Clarey's Safety Equipment is the authorized wireless dealer for RAE
Systems by Honeywell equipment for the State of Wisconsin; and
WHEREAS, on April 6, 2020 the Oshkosh Fire Department was awarded a
$69,211.00 grant from the Wisconsin Emergency Management's Hazmat Regional
Emergency Response Program to purchase a RAE rapid deployment kit; and
WHEREAS,the total cost of this equipment for the Fire Department is fully funded
through the grant received from the Wisconsin Emergency Management's Hazmat
Regional Emergency Response Program.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase a Hazmat Regional Emergency
Response Rapid Deployment Kit from:
JUNE 9, 2020 20-239 RESOLUTION
CONT'D
CLAREY'S SAFETY EQUIPMENT INC.
1725 Hwy 14 East
Rochester, MN 55904
Total: $69,211.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 0235-0230-7204-20552 Machinery & Equipment
— Hazardous Materials -State
WIND
0
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: May 28, 2020
RE: Approve Purchase from Clarey's Safety Equipment Inc. of Hazmat Regional Emergency
Response Rapid Deployment Kit for Oshkosh Fire Department ($69,211.00)
BACKGROUND
The Fire Department is a participating team agency of the State of Wisconsin's Hazardous Materials
Team Network. The State of Wisconsin has recommended that all teams utilize the RAE meters and
wireless platform to ensure interoperability amongst the teams. The RAE meter platform was chosen by
the State of Wisconsin based on its proven track record of reliability and ease of use. The Oshkosh Fire
Department's Hazardous Materials Team utilizes RAE handheld wireless meters to monitor air quality
during responses to detect for any hazardous materials. The Fire Department's current stock of the RAE
meters is no longer supported by the manufacturer for maintenance or replacement parts. Fortunately,
on April 6, 2020 the Oshkosh Fire Department was awarded a $69,211.00 grant from the Wisconsin
Emergency Management's Hazmat Regional Emergency Response Program to purchase an RAE rapid
deployment kit that will be compatible with the State's RAE meter platform. This memo summarizes
the purchase of this kit. Purchasing believes this purchase provides a standardization/sole source
consideration that is an acceptable exception to the formal competitive bidding process as listed in our
purchasing ordinance
ANALYSIS
Purchasing has confirmed Clarey's Safety Equipment in Rochester, Minnesota is the authorized wireless
dealer for RAE Systems by Honeywell equipment for the State of Wisconsin. Clarey's proposal for an
RAE Rapid Deployment Kit is $69,211.00. The kit includes: Four Area Pro Gas Detection Meters, four
spare batteries, a weather station, four license agreements and a protective case.
FISCAL IMPACT
The total fiscal impact of this purchase is $69,211.00. The equipment will charged to A/N#: 0235-0230-
7204-20552 (Machinery & Equipment — Hazardous Materials -State) and then reimbursed through the
Wisconsin Emergency Management grant.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wl.us
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing
recommends the Common Council approve this purchase from Clarey's Safety Equipment Inc., 1725
Hwy 14 East, Rochester, MN, 55904, in the amount of $69,211.00. If you have any questions on this
purchase please contact myself or Fire Chief Mike Stanley.
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager