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TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: May 14, 2020
RE: Cooperative Purchase of Service Van for Electric Division
BACKGROUND
The 2020 CIP Major Equipment budget allocated $60,000 to replace an Electric Division service van. The
new unit replaces a 2005 Chevy van with various structural integrity issues including rusted out tool
storage bins, rear wheel fender wells and cargo areas. Additionally, the door hinges have been replaced
numerous times and the rear cargo doors swing open when making turns. This memo is to report this
vehicle purchase pursuant to the cooperative purchase exception of our purchasing ordinance. The new
vehicle is a 2020 Ford Transit Cargo Van T-350.
ANALYSIS
Purchasing has verified that Ewald Automotive Group holds the State of Wisconsin Department of
Administration contract (#505ENT-M19-2019VEHICS-00) for this vehicle.
FISCAL IMPACT
The fiscal impact of this vehicle from Ewald's state contract is $37,053.00. The Mechanics Division will
be spending an additional approximately $5,800.00 for supplemental equipment to complete this unit
including ladder rack, inverter, light kit, floor mats, seat covers, vents and computer stand. The total
fiscal impact for this vehicle will be approximately $42,850.00. This purchase will be charged to A/N#:
0323 0801 7210 66029 (Motor Vehicles- Electric Service Construction Van).
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code, I am hereby submitting a report of this purchase to the Common Council. If
you have any questions on this purchase please contact myself or General Services Manager Jon Urben.
Respectfully Submitted,
Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://w .ci.oshkosh.wi.us