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Home My WebLink AboutProposal for Environement Services during Geotechnical Subsurface Exploration Project' AECOMImagine it. AECOm Donveev. seo North Main Street Oshkosh,vws4eo1 uecom.com November 2.2O18 AECOKO Proposal No. OPP-873O43 Mr.James Rabe, PE, CPESC Director of Public Works City ufOshkosh 215 Church Avenue Oshkosh,Wisconsin 54SO3-113O Proposal for Environmental Services during Geobachn|co|Subsurface Exploration Project for the 2O18Capital Improvement Projects|n Oshkosh,Wisconsin Dear Mr. Rabe, - AECOM Technical Services, Inc. (AECOM)is pleased to submit this proposal to provide environmental services during geotechnical subsurface exploration related to the City of Oshkosh(City)2019 Capital Improvement Program. This proposal provides a scope o[work anticipated U/bein compliance with the City'o Environmental Services � Program. IF"r .ect I.Jndc�,rstairtd�ng The intent of the Environmental Services Program is to identify subsurface environmental impacts and pre-plan soil and groundwater management prior hu awarding the construction projects. This approach of preplanning for management of impacted material reduces or eliminates future liability, reduces management costs and/or reduces/eliminates construction change orders resulting from unanticipated landfill disposal charges, soil and groundwater management, and lost time during construction. |fe utility contractor im delayed during e project, itcan . cost the City upho*1.5OU per hour oydelay. Identification of subsurface impacted soil and groundwater, determining the recommended management practice, and preparing the landfill disposal application including laboratory analysis typically takes about 2'3 weeks 0ocomplete. |f these conditions are not anticipated,the resulting delay impacts the completion schedule of the project and|nomaoem associated costs eiQnificonUy. Therefom. the identification and preplanning for management ofimpacted soil and groundwater is extremely important in the overall effort to manage construction ousts. Please note the ability to identify soil and groundwater impacts is limited by available veoodm, site and area knmw|adge, and nsnu|ta of the Geotechnica| Exploration and amomniahad Environmental records searches. Retaining o consultant that has significant experience in the City is critical in contributing to the muoneem of this program. AECOM will provide experienced environmental staff from our Oshkosh office that have worked on these type of projects in prior years. AECOM has maintained a strong and growing office in Oshkosh,Wisconsin since 1976. AECDM is proud to have served the City on multiple fronts over the paet42 years. The Oshkosh office is currently comprised of 20 full time-staff that provide construction management, civil engineering, geotechnical engineering, environmental engineering and environmental compliance services. Several members of our team grew up in the area and still reside within the City of Oshkosh. For over 10 years, our Oshkosh office has been located on North Main Street,within walking distance of Oshkosh City Hall. This centralized location within the City allows our team to provide cost-effective rapid response to projects, including attending meetings at City Hall. |n addition our downtown location allows minimal travel time and cost to the various project|oouUono,therefore almost all of our service costs are incurred directly by working on the projects and not associated with travel. x/pnopoaAuo/ moohkoshmpp'mso^ c/p Drilling auvvvmoprarucwa_u 19o/p moo�mn/xa/omnnosnv/m n nm*n��/ovpn" p� m�� nv�� 1m � � � AECOM has extensive environmental experience in and around the City. Our experience will be utilized ea follows in � an effort to cost effectively deal with environmental ieeueo� � | " Identify previously-investigated environmental subsurface impacts that have been encountered near the areas of / concern. By use of this information,AECOM will be able to provide recommendations for material management � that are consistent with past practices in these locations, These recommendations will likely be based on documentation, information, and disposal profiles prepared for other projects. Examples are urban fill, railroad ties, trolley lines,wood chip/debris, demolition debris, petroleum and solvent impacts to the subsurface. ° Urban fill is primarily encountered along the Fox River, its tributaries, and Lake Winnebago. This material is the result of filling low areas with a mixture of soil,wood chips, foundry sand, paper sludge, and demolition debris, The material is considered solid waste by the WinoonainDepartment of Natural Resources(NDNR). AECOM has worked within multiple areas containing this material,and have utilized this data and previously-approved landfill acceptance documents ho facilitate proper management. This information will be utilized toavoid | duplicating previously-completed laboratory testing for profiling for landfill disposal. � � • AECOM has m very good working relationship with the VVDNR. We work closely with the VVDNRhoshare | information ofpreviously and/or newly identified subsurface impacts and proper management in compliance with Wisconsin Administrative Code NR70U. This relationship has resulted in cost savings 0n the City eeour - approach for material management and documentation takes into consideration our extensive experience and knowledge of the VVDNR expectations regarding these areas ofconcern. Additional site work has been avoided which would have delayed construction projects or required removal and replacement of new pavement and utilities. A recent example is the Court Street coal tar issue encountered during the 2018 construction season. � This work will be conducted in general compliance with the City of Oshkosh Environmental Services Program. We understand that the Environmental Records Review portion of the program will be completed by others and the � information will be available by October 20.2O18. � The anticipated streets or projects were based on the Preliminary 2O18Capbo Improvement Program(C|P), Specifically,the streets or projects requested for this scope of work include: ° Oregon Street—West 1Gth Avenue to West 21ntAvenue * Hazel Street—Washington Avenue to East Irving Avenue " West VVaukuu Avenue G|atz Creek Crossing ° Universal Court—Universal Court through easements to South Washburn Street / * Kentucky Street—West New York Avenue to approximately 575'north | ° Sheridan Street—West Murdock Avenue to Roosevelt Avenue ° Mitchell Street—West Murdock Avenue ho north of West Linwood Avenue ° Crane Street—West Murdock Avenue to Roosevelt Avenue ° P|ymouthStroat—VVeatMurdockAvenuetoRooaeve|tAvenue ° North YVemthoven Drive—Omro Road to2O0'oouth • Dmm Road—North Westhawan Drive 0o65O'eemt � ° Edgmwuod Road—Ryf Road to2UU'mouthof Shore Preserve Drive ~ OakaTha|Repsving—ParkRoodhonorthendofMenomineePork � , ° Ceope Avenue Parking Lot Improvements ° West 28th Avenue—Oregon Street to eastern end of West 28th Avenue, Including lift station ° Miscellaneous Additional Streets or Projects—TbBeDetermined mP*o 1ec/p ' Itnagine it. Scope of Servk;es AECOM will provide environmental services in accordance with the Environmental Services Program (Geotechnical Exploration Portion Only)developed by the City of Oshkosh and will include the following tasks: 1. AECOM will review the results of the Environmental Records Review and compare the recommended soil boring number and location to AECOM's knowledge of the area and/or previous projects. Please note these review services of the Environmental Records Review will be provided otnocharge, Once the review iacomplete, AEODM will provide o summary of recommended changes, if any,to the drilling program. |n addition,AECOM will order laboratory sampling kits that are anticipated to be required to complete laboratory testing in compliance with Waste Management's Landfill Acceptance Profile Criteria. |tis important to have the sample kits ready to use as there are critical time constraints on the sampling and preserving of the laboratory samples. 2. AECOM will attend a preconstruction conference with the selected geotechnical driller to provide a"quick reference guide"that discusses potential environmental impacts that may be encountered during drilling, communication plan, sample collection and environmental screening. VVe anticipate attending one(1)meeting with associated required documents. Project management fees are also included in this task. 3, AECOM will provide environmental documentation during the gmoVaohn|nm|drilling, including field screening of - the split soil samples collected by the geotechnical driller, review the draft geotechnical boring logs, and prepare, if necessary, laboratory analytical samples required for landfilling profile acceptance. |t|e critical that the samples are screened and sampled for laboratory analysis on a daily basis tobe in compliance with analytical sampling protocol. We anticipate completing six(6)landfill acceptance profiles for purposes of this proposal � based on previous experience.This task includes subcontracting cost budget for Pace Analytical Services LLC. Please note the final amount of landfill profiles and laboratory analysis will be based on encountered impacts. 4, AECOM will prepare a"Soil and Groundwater Management Plan"for each construction project prior to bidding. This allows the"street by street"analysis hobacombined into asingle report for inclusion in the Construction Bidding Documents. The plan will include a map of anticipated locations of impacted soils and groundwater. In addition, it will include landfill disposal profile and o sanitary discharge permit for impacted groundwater disposal for each identified subsurface impacted area, VVe anticipate completing four(4)plans for the purposes of this proposal. . 5� AECOM will visit the geotechnicm|driller one to two times per day 0o pick up split soil samples and review the draft 8aoteuhnico|boring logs. Full-time oversight will be provided aa needed during geotochnico|drilling operations occurring in areas identified as having potential environmental impacts. e*nwpoSAuc/ ofcm*kosmopP-87o043_mmc/p Drilling eupv"mopp87u043_201ao/p , Irnagine it. Bu,dget The services provided will be performed in accordance with the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service,which are expressly incorporated into, and are an integral part of our contract for professional services, AECOM will not exceed the below estimate without your authorization and approval. Aoover letter will be included with all invoices with a breakdown cost per street which will be matched to respective budget for City tracking purposes, The estimated costs are presented below. Tmah Bud$et �� ........ �� Task 1 —ReviemofEnv|ronmenta|Records $n Task 2—Pwmnonmtrunbon Meeting/Project Management $3,000 Task 3—Environmental Documentation $11.768 ($5OO per day including expenses) Sheet Estimated Drilling Days Oregon Street 2doym $1.000 Hazel Street 2.5daye $1.250 West VVoukou Avenue G|atz Creek Crossing 0.5dey $250 Universal Court 1.5doys $750 ^ Kentucky Street 0.5day $250 Sheridan Street 0.5dmy $250 Mitchell Street 0.5doy $250 Crane Street 0.5doy $250 ---------------- Plymouth@treet 0.5dmy $250 North VVeehavenDrive 1 day $500 UmmRoad 0.5day $250 EdgewondRood 1 day $500 Oaks Trail Repaving 1 day $500 Ceepa Avenue Parking Lot Improvements 1duy $500 West 28mStreet 1doy $500 -- Additional Streets 4dayo $2.000 Subcontract Laboratory Services $2.500 Task 4—Soil and Groundwater Management Plans *1O,0OO (4 plans/$2.5OD per plan) TOTAL ESTIMATED FEES *24.760 wApnopoaAuc/ mmmowsnm,p-omu43_nmeo/p Drilling a"pvvmopporamo_uo1yc/p omo�ch"xm/om//noenwmnmenta/auvpvup�v"aa/.uom 4m ' imagine it. To initiate this work, please sign the attached Authorization to Proceed and email a copy to Our understanding is that the City of Oshkosh will also issue a purchase order(P.O.)for the project. Please reference the AECOM proposal number, OPP-873043 in the P.O. that is forwarded to the AECOM Oshkosh,WI Office.We look forward ho working with you and providing assistance with this project. If you have any questions or need to clarification on the estimated costs, please call Paul Timm at 920-236-6718. Yours sincerely, A OM Technical Services, Inc. aul Timm Ke PE Account Manager Associate Vice President Enclosure: Authorization � ^ mpomlino 1emp o*mechnical Drilling Environmental Support pmposmuocx ee ' AECOMIrriagine it. emw Main Street m*wereu Oshkosh,Wl 54901 e2023e,e710 A Ut"10 1"iza ti o ri November 2. 201B 1 hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for the Environmental Services during Geotechnical Subsurface Exploration Project for the 2019 Capital Improvement Projects in Oehhoah.Wisconsin as described in AECOM's proposal number OPP-873043,dated November 2, 2018,with a budget authorization of$24.75O under the general terms and conditions specified |n the proposal. Signature Date Mark Rmh|off Print Name City Manager Signature Dote Pamela R. Ubrig Print Name City Clerk *Title/ rganizationSign It �--� ' Date Lynn Lomneon Print Name City Attorney Title/Organization Signomm Date TnsnaLaroon Print Name Director ofFinance Title/Organization xApn aonnw«oppmmn43_ n�nmp m� �m Dr illing n/*uvv� p�nosa/.docv om