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HomeMy WebLinkAbout21. 20-185 APRIL 28, 2020 20-185 ORDINANCE FIRST READING (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) PURPOSE: AMEND RULES PERTAINING TO COUNCIL, BOARD AND COMMISSION MEETINGS IN RESPONSE TO COVID-19 CORONAVIRUS EMERGENCY INITIATED BY: CITY ADMINISTRATION Whereas, the Common Council for the City of Oshkosh in cooperation with the local, state and federal governmental entities amended its rules pertaining to Council, Board and Commission Meetings by Ordinance 20-104 on March 24, 2020 to prevent exposure to and spread of the COVID-19 coronavirus to maximize social distancing during the period covered by the COVID-19 Emergency Declarations; and Whereas, the Common Council after further review desires to implement certain amendments to those rules. The Common Council of the City of Oshkosh do ordain as follows: Notwithstanding any provision contained within the City of Oshkosh Municipal Code, Council Rules or Oshkosh Board and Commission General Rules of Order, during the period of emergency in response to COVID-19 Coronavirus, the Council adopts the following rules and procedures: Board and Commission meetings will be postponed or cancelled unless in the determination of the City Manager, there are matters requiring immediate action. Agendas for Council, Board and Commission meetings will be limited to matters requiring action reasonably necessary for response to the emergency or reasonably necessary for continuity of services. There will be no general Citizen Statement or general Public Comment Period at Council Meetings, Board and Commission Meetings. APRIL 28, 2020 20-185 ORDINANCE FIRST READING CONT'D Meeting rooms will comply with then current social distancing requirements and recommendations. Persons are encouraged to submit written comments as an alternative to in person statements in relation to agenda items. Written comments for Council meetings may be sent via mail addressed to the City Manager, placed in the City Hall dropbox, or sent by email prior to the Council Meeting to citymgr@ci.oshkosh.wi.us. Written comments for Board or Commission Meetings may be sent via mail or emailed to the appropriate Board or Commission or placed in the City Hall dropbox. Contact information for Boards and Commissions is available on the City website: www.ci.oshkosh.wi.us. Written comments will be distributed to the Council/Board/Commission and made part of the public record of the meeting. When practicable, public meetings will be made available live on Channel 10 in the City of Oshkosh, live streamed on oshkoshmedia.org, live on WOCT radio station 101.9 fm, live through Roku, Apple TV and Amazon Fire Stick. If a meeting is conducted solely through appearances by telephone, video or other means and there is no physical meeting location or the public is otherwise excluded from being present at a physical meeting location, the public must be afforded an opportunity to live access the remote meeting and instructions should be provided how to do so. This may include live broadcast or streaming as provided above, call in participation, or other adequate means to provide live access to the public meeting. Where public comment or participation is required by law, means must be provided to accommodate such participation. Persons requiring reasonable accommodations, may contact the office of the City Manager at citymgr@ci.oshkosh.wi.us or by phone 920-236-5002 or the designated board or commission staff member. Staff shall work with members of the Council, Boards and Commissions during this period to facilitate appearance by telephone,video or other means when necessary consistent with the following: o Members must contact the staff liaison (or City Manager for Council Members) to inform the staff liaison of the need for remote participation in a meeting as soon as practicable to assure that remote participation may be facilitated. APRIL 28, 2020 20-185 ORDINANCE FIRST READING CONT'D o Any member requesting to participate remotely will be accommodated regardless of whether a quorum is physically or otherwise remotely present at the meeting. o Members participating remotely must be audible through clear telephone line or computer connections. If a connection is not clear or causes disruption of the meeting the connection may be terminated at the discretion of the Mayor or Presiding Member. If a connection is terminated and this causes the loss of a quorum, the meeting shall be adjourned and rescheduled to another date to permit consideration by a quorum. o All votes shall require a roll call vote -no "all in favor' o Each person speaking must introduce themselves to provide clarity to those listening as to who is speaking. All provisions of the City Ordinances, Council Rules and Commission General Rules of Order not specifically altered by these temporary rules shall remain in effect. This ordinance shall take effect immediately. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #20-185 AMEND RULES PERTAINING TO COUNCIL, BOARD AND COMMISSION MEETINGS IN RESPONSE TO COVID-19 CORONAVIRUS EMERGENCY on April 28, 2020. The ordinance modifies ordinances and council, board and commission rules pertaining to agenda items; public comment; as well as rules pertaining to appearances at council,board and commission meetings in response to the COVID-19 Coronavirus Public Health Emergency and extends for the period of emergency as determined by Council. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City's website at www.ci.oshkosh.wi.us. Clerk's phone: 920/236-5011. cry, or Oshkosh TO. Mayor and Members of the Common Council FROM. Lynn Lorenson, City Attorne DATE. April 23, 2020 �l RE. Amend Rules Pertaining to Council, Board &Commission Meetings in Response to COVID-19 Coronavirus Emergency Attached is a strikeout and highlighted version of the rules adopted at the initial March 4th meeting related to meetings during the COVID-19 Coronavirus Emergency showing the proposed changes based upon our experience and follow-up discussions. City Hall,215 Church Avenue P.O Box 1130 Oshkosh,WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us Attachment-Redline of March 24, 2020 Rules Showing Proposed Changes Whereas, the Common Council for the City of Oshkosh in cooperation with the local, state and federal governmental entities amended its rules pertaining to Council, Board and Commission Meetings by Ordinance 20-104 on March 24, 2020 to prevent exposure to and spread of the COVID-19 coronavirus to maximize social distancing during the period covered by the COVID-19 Emergency Declarations; and Whereas, the Common Council after further review desires to implement certain amendments to those rules. The Common Council of the City of Oshkosh do ordain as follows: Notwithstanding any provision contained within the City of Oshkosh Municipal Code, Council Rules or Oshkosh Board and Commission General Rules of Order, during the period of emergency in response to COVID-19 Coronavirus, the Council adopts the following rules and procedures: Board and Commission meetings will be postponed or cancelled unless in the determination of the City Manager, there are matters requiring immediate action. Agendas for Council, Board and Commission meetings will be limited to matters requiring action reasonably necessary for response to the emergency or reasonably necessary for continuity of services. There will be no general Citizen Statement or general Public Comment Period at Council Meetings, Board and Commission Meetings. ether-agenda items, pefsens will not be peffnitted Nvithin buildings OF MeefifIg FE)E)fRs a any eomments must be submitted in wr-ifiFt-. Meeting rooms will comply with then current social distancing requirements and recommendations. Persons are encouraged to submit written comments as an alternative to in person statements in relation to agenda items. Written comments for Council meetings may be sent via mail addressed to the City Manager, placed in the City Hall dropbox, or sent by email prior to the Council Meeting to citymgr@ci.oshkosh.wi.us. Written comments for Board or Commission Meetings may be sent via mail or emailed to the appropriate Board or Commission or placed in the City Hall dropbox. Contact information for Boards and Commissions is available on the City website: www.ci.oshkosh.wi.us. Written comments will be distributed to the Council/Board/Commission and made part of the public record of the meeting. A14 When practicable, public meetings whieh of E raw,,,+ a „raw». these ,.,�will be made available live on Channel 10 in the City of Oshkosh,live streamed on oshkoshmedia.org, live on WOCT radio station 101.9 fm, live through Roku, Apple TV and Amazon Fire Stick. If a meeting is conducted solely through appearances by telephone, video or other means and there is no physical meeting location or the public is otherwise excluded from being present at a physical meeting location, the public must be afforded an opportunity to live access the remote meeting and instructions should be provided how to do so. This may include live broadcast or streaming as provided above, call in participation, or other adequate means to provide live access to the public meeting. Where public comment or participation is required by law, means must be provided to accommodate such participation. Persons requiring ether reasonable accommodations, may contact the office of the City Manager at citymgr@ci.oshkosh.wi.us, or by phone 920-236-5002 or the designated . Staff shall work with members of the Council, Boards and Commissions during this period to facilitate appearance by telephone,video or other means when necessary consistent with the following: o Members must contact the staff liaison (or City Manager for Council Members) to inform the staff liaison of the need for remote participation in a meeting as soon as practicable to assure that remote participation may be facilitated. 6 &E pt for- Couneil members, if a ,,uor-,,m of m_,-,,1-e fs r will be ,�b,ysieally nt + �. ffieipat e will be ++ r] r ., ., r----- r r- ----- r e >? gn zing that ,--- et r. r-fieipat o r,-e ,des li ll r,�,s in o-- -o - - r - r r-- o-� i wil l be f feFe to r-egtgaF,Y,,,m4 eFs first fol4owed by alto gat mcembe s stlffieient to Fet1 par-fieipation based upen time of i seniority or- any other-reasonably nonrr manner-. o Any Cooneil member requesting to participate remotely will be accommodated regardless of whether a quorum is physically or otherwise remotely present at the meeting. o Members participating remotely must be audible through clear telephone line or computer connections. If a connection is not clear or causes disruption of the meeting the connection may be terminated at the discretion of the Mayor or Presiding Member. If a connection is terminated and this causes the loss of a quorum, the meeting shall be adjourned and rescheduled to another date to permit consideration by a quorum. o All votes shall require a roll call vote -no "all in favor" o Each person speaking must introduce themselves to provide clarity to those listening as to who is speaking. All provisions of the City Ordinances, Council Rules and Commission General Rules of Order not specifically altered by these temporary rules shall remain in effect. This ordinance shall take effect immediately. Publication Notice Please take notice that the City of Oshkosh enacted ordinance #20-105 AMEND RULES PERTAINING TO COUNCIL, BOARD AND COMMISSION MEETINGS IN RESPONSE TO COVID-19 CORONAVIRUS EMERGENCY on April 28, 2020. The ordinance modifies ordinances and council,board and commission rules pertaining to agenda items;public comment; as well as rules pertaining to appearances at council,board and commission meetings in response to the COVID-19 Coronavirus Public Health Emergency and extends for the period of emergency as determined by Council. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City's website at www.ci.oshkosh.wi.us. Clerk's phone: 920/236-5011.