HomeMy WebLinkAbout03. 20-167 APRIL 28, 2020 20-167 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE BUDGET AMENDMENT FOR 2020 FIRE SPECIAL
REVENUE FUND 0235-0230 FOR$69,211.00 GRANT
INITIATED BY: CITY ADMINISTRATION
WHEREAS,the Common Council has adopted the 2020 Operations Budget,which
is on file in the Office of the City Clerk and available for public inspection; and
WHEREAS, it is necessary to amend the 2020 Budget to:
o Account for grant funds received and to allow for the purchase of new
monitors and detectors through a grant received from the Wisconsin
Emergency Management as part of the Hazardous Materials Regional
Emergency Response program
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the 2020 Operations Budget, on file in the City Clerk's Office, is hereby
amended to add $69,211.00 to the Fire Special Revenue Fund.
Acct No. 0235-0230-7204-20552 Machinery & Equipment Account
4
Oshkosh
TO: Honorable Mayor & Members of the Common Council
FROM. Mike Stanley, Fire Chief
DATE. April 17, 2020
RE: Budget Amendment for 2020 Fire Special Revenue Fund 0235-0230 for$69,211.00 Grant
BACKGROUND
The Oshkosh Fire Department received a grant from Wisconsin Emergency Management as part of the
Hazardous Materials Regional Emergency Response program. The amount of the grant was $69,211.00.
The funds were allocated by the State to purchase new monitors and detectors with enhanced
capabilities. This will enhance the capabilities and the safety of the Oshkosh Fire Department
Hazardous Materials Team.
ANALYSIS
The amendment will allow for the purchase of the equipment through the State of Wisconsin's
purchasing process through an identified vendor. The need for this equipment was identified by the
State of Wisconsin Emergency Management and the Hazardous Materials Coordinators group. This
purchase is being made secondary to their recommendations and will be of direct benefit to the
department.
FISCAL IMPACT
The grant amount of$69,211.00 will be placed in the Fire Special Revenue Fund 0235-0230-4236-20552. A
Budget amendment will be prepared for the machinery&equipment account(0235-0230-7204-20552) in
order to complete the purchase.
RECOMMENDATION
The recommendation would be that Common Council approve this amendment so purchasing the
equipment can occur This will allow us to continue a high level of service and keep our community and
our employees safe.
Respectfully Submitted, Approved:
Mike Stanley Mark Rohloff
Fire Chief City Manager
co
`X� STATE OF WISCONSIN
v�' DEPARTMENT OF MILITARY'AFFAIRS
M DIVISION OF EMERGENCY MANAGEMENT
Darrell L.Williams,Ph.D. Tony Evers
MA � Administrator Governor
Wisconsin Hazardous Materials Response System Equipment Grant 2020
Hazmat Regional Emergency Response/Rapid Deployment Kit
2020-HRER-01-11932
Wisconsin Emergency Management(WEM),hereby awards to City of Oshkosh, (hereinafter referred to as the
Grantee),the amount of$69,211.00 for programs or projects pursuant to the State of Wisconsin Stat
§323.70(6m)for the Wisconsin Hazardous Materials Response System Equipment Grant.
This grant may be used until.Tune 30,2020 for the programs consistent with the budget and general conditions in
Attachment A,subject to any limitations or conditions set forth in Attachments B and/or C,if included.
The Grantee shall administer the programs or projects for which this grant is awarded in accordance with the
applicable rules,regulations,and conditions of WEM. The submitted application is hereby incorporated by
reference into this award.
This grant shall become effective, and fonds may be obligated(unless otherwise specified in Attachments A and/or
B) when the Grantee signs and returns one copy of this grant award to Wisconsin Emerge anagement.
BY: /
Darrell L.'Williams,Ph.D.
Administrator
Wisconsin Emergency Management
4/6/2020
Date
Vv-
The Grantee, City of Oshkosh,hereby signifies its acceptance of the above-described grant on the terms and
conditions set forth above or incorporated by reference therein.
GRANTEE: City of Oshkosh
BY `
NAME: Lki �i
TITLE: Mayor
Date
WISCONSIN EMERGENCY MANAGEMENT
Wisconsin Hazardous Materials Response System Equipment Grant 2020
Grant SummarySheet
Date: April 6, 2020
Grantee: _City of Oshkosh state ID: 465.313 .........
............
Project Title: Hazmat Regional Emergency Response/Rapid Deployment Kit ............
Grant Period: From February 1, 2020 To June 30 2020
—-— _._.-_._.__ __--
Grant Number: 2020-HRER-01-11932 Award amount: $69,211.00
Project Summary: Funds will be used by the Oshkosh Fire Department to purchase the equipment that was designated by the
WHIVIRS Equipment Committee to be utilized by all WHMRS teams.
Grantee Contact Information:
Project Director: Brian Bending, Division Chief
Phone number 920-236-5241
Address: Oshkosh Fire Department
101 Court St
Oshkosh, Wisconsin 54901
Signing Official: Mrs. Lori Palmeri, Mayor
City of Oshkosh
215 Church Avenue
Oshkosh,Wisconsin 54901
Grantor Contact Information:
Name of Program Manager: Tim Haas Name of Fiscal Contact: DeAnn McDermott
Phone number: (608) 220-6049 Phone number: 608-242-3228
Email: tim.haas(cDwisconsin.gov Email: dean n.mcdermott(d-)wisconsin.gov
Mailing address: Wisconsin Emergency Management
P.O. Box 7865
Madison, WI 53708-7865
WISCONSIN EMERGENCY MANAGEMENT
Attachment B
Award Special Conditions
1. All personnel who utilize equipment purchased with funds from this grant must receive training
either through the equipment vendor or other competent source specific to that piece of
equipment before it is put into service. The sub-recipient is required to maintain proper training
records.
2. Emergency response capabilities developed using these grant funds must be made available to
other emergency response agencies regionally, as may be required for incident response
purposes.
3. Equipment shall be maintained and available to use as intended by the grant for the duration of
its useful life. The sub-recipient is required to maintain proper equipment records. Sub-recipient
seeking to dispose or transfer ownership of equipment must contact Wisconsin Emergency
Management(WEM) Staff to obtain the Equipment Disposition Form and further directions. If
approved,the sub-recipient must maintain records of any equipment disposal or transfer of
ownership. Any proceeds from the sale of equipment at or near the end of its useful life will be
considered program revenue and must be reinvested into eligible homeland security expenses.
4. Agencies that accept funding are responsible for all sustainment costs.
5. Agencies accepting funding understand that equipment is intended to support Wisconsin
Hazardous Materials Response System (WHMRS) response efforts. In the event that an agency
is separated from WHMRS, all equipment must be surrendered or transferred as directed by
WEM.
Signing official initial here
WISCONSIN DEPARTMENT OF MILITARY AFFAIRS
ATTACHMENT C
ASSURANCES-NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response,including time for reviewing
instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions
for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0040),Washington,DC 20503
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT
AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
Note: Certain of these assurances may not be applicable to your project or program.If you have questions,please contact the awarding
agency.Further,certain Federal awarding agencies may require applicants to certify to additional assurances.If such is the case,
you will be notified,
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the (c)Section 504 of the Rehabilitation Act of 1973,as amended
institutional,managerial and financial capability(including funds (29 U.S.C.§794),which prohibits discrimination on the basis
sufficient to pay the non-Federal share of project cost)to ensure of handicaps; (d) the Age Discrimination Act of 1975, as
proper planning, management, and completion of the project amended (42 U.S.C. §§6101-6107), which prohibits
described in this application, discrimination on the basis of age;(e)the Drug Abuse Office
and Treatment Act of 1972 (P.L. 92-255), as amended,
2. Will give the awarding agency, the Comptroller General of the relating to nondiscrimination on the basis of drug abuse, (f)
United States, and if appropriate, the State, through any the Comprehensive Alcohol Abuse and Alcoholism
authorized representative, access to and the right to examine all Prevention, Treatment and Rehabilitation Act of 1970 (P.L.
records, books, papers, or documents related to the award; and 91-616), as amended, relating to nondiscrimination on the
will establish a proper accounting system in accordance with basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of
generally accepted accounting standards or agency directives. the Public Health Service Act of 1912(42 U.S.C. §§290 dd-
3 and 290 ee 3), as amended, relating to confidentiality of
3. Will establish safeguards to prohibit employees from using their alcohol and drug abuse patient records; (h)Title VIII of the
positions for a purpose that constitutes or presents the appearance Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as
of personal or organizational conflict of interest,or personal gain. amended, relating to nondiscrimination in the sale, rental or
financing of housing, (i) any other nondiscrimination
4, Will initiate and complete the work within the applicable time provisions in the specific statute(s) under which application
frame after receipt of approval of the awarding agency. for Federal assistance is being made;and{j)the requirements
of any other nondiscrimination statute(s)which may apply to
E the application.
5. Will comply with the Intergovernmental Personnel Act of 1970 pP
(42 U.S.C. §§ 4728-4763) relating to prescribed standards for
E merit systems for programs funded under one of the 19 statutes 7. Will comply,or has already complied,with the requirements
or regulations specified in Appendix A of OPM's Standards fora of Titles II and III of the uniform Relocation Assistance and
Merit System of Personnel Administration(5 C.F.R.900,Subpart Real Property Acquisition Policies Act of 1970(P.L.91-646)
l F) which provide for fair and equitable treatment of persons
displaced or whose property is acquired as a result of Federal
[_ 6.Will comply with all Federal statutes relating to nondiscrimination or federally assisted programs. These requirements apply to
These include but are not limited to: (a) Title VI of the Civil
all interests in real property acquired for project purposes
Rights Act of 1964(P.L.88-352)which prohibits discrimination regardless of Federal participation in purchases.
on the basis of race, color or national origin; (b)Title IX of the
Education Amendments of 1972, as amended (20 U.S.C. §§ 8 Will comply,as applicable,with the provisions of the Hatch
1681-1683, and 1695-1686), which prohibits discrimination on Act(5 U.S.C. §§ 1501-1508 and 7324-7328)which limit the
the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973, political activities of employees whose principal employment
as amended(29 U.S.C, §794),which prohibits discrimination an activities are funded in whole or in part with Federal funds.
the basis of handicaps; (d)the Age Discrimination Act of 1975,
as amended (42 U.S.C. §§6101-6107), which prohibits
discrimination on the basis of age;(e)the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), which prohibits
discrimination on the basis of sex;
Previous Edition Usable Standard Form 424B(Rev.7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
9. Will comply, as applicable, with the provisions of the Davis- 12 Will comply with the Wild and Scenic Rivers Act of 1968
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act(40 (16 U.S.C.§§ 1721 et seq.)related to protecting components
U.S.C.§276c and 18 U.S.C.§§874)and the Contract Work Hours or potential components of the national wild and scenic rivers
and Safety Standards Act(40 U.S.C. §§327-333),regarding labor system.
standards for federally assisted construction subagreements.
13. Will assist the awarding agency in assuring compliance with
Section 106 of the National Historic Preservation Act of
10, Will comply, if applicable, with flood insurance purchase 1966, as amended (16 U.S.C. § 470), EO 11593
requirements of Section 102(a) of the Flood Disaster Protection (identification and protection of historic properties),and the
Act of 1973 (P.L. 93-234)which requires recipients in a special Archaeological and Historic Preservation Act of 1974 (16
flood hazard area to participate in the program and to purchase U.S.C. §§469a-1 et seq.).
flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more. 14, Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
11. Will comply with environmental standards which may be related activities supported by this award of assistance.
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of
Environmental Policy Act of 1969 (P.L. 91-190) and Executive 1966 (P.L. 89-544, as amended, 7 U.S.C. §§ 2131 et seq.)
Order(EO) 11514;(b)notification of violating facilities pursuant pertaining to the care, handling, and treatment of warm
to EO 11738;(c)protection of wetlands pursuant to EO 11990;(d) blooded animals held for research, teaching, or other
evaluation of flood hazards in floodplains in accordance with EO activities supported by this award of assistance.
11988; (e) assurance of project consistency with the approved
State management program developed under the Coastal Zone 16. Will comply with the Lead-Based Paint Poisoning Prevention
Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) Act(42 U.S.G. §§ 4801 et seq.) which prohibits the use of
conformity of Federal actions to State(Clear Air)Implementation lead- based paint in construction or rehabilitation of
Plans under Section 176(c) of the Clear Air Act of 1955, as residence structures.
amended (42 U.S.C. §§ 7401 et seq.); (g) protection of
underground sources of drinking water under the Safe Drinking 17. Will cause to be performed the required financial and
Water Act of 1974,as amended,(P.L.93-523);and (h)protection compliance audits in accordance with the Single Audit Act
of endangered species under the Endangered Species Act of 1973, Amendments of 1996 and OMB Circular No.A-133,Audits
as amended,(P.L.93-205). of States,Local Governments,and Non-Profit Organizations.
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations and policies
governing this program.
SIGNATURE OF AUTHORI2;RTIFIING OFFICIAL TITLE
L Mayor
APPLICANT ORGANIZATION DATE SUBMITTED
Oshkosh Fire Department f
Previous Edition Usable Standard Form 424B(Rev.7-97)
Authorized for local Reproduction Prescribed by OMB Circular A-102
WISCONSIN EMERGENCY MANAGEMENT
Acknow ement Notice
Date:
April 2020
Grantee: of Oshkosh Grant No. 2020-HRER-01-11932
_qty............ —--------
Project Title: Hazmat Regional Emerizency Response/Rapid Deployment Kit
....................................... ...... Deployment---------- ..............
The following regulations and obligations(referenced below)apply to your grant award.
ZPROGRESS REPORTS must be submitted on a scheduled basis into the Egrants system. Narrative reports on the
status of your project are due on:
7/30/2020
Final-only
ZFINANCIAL REPORTS(G-2)also represents a request for reimbursement.The Fiscal Report must have the G-2
form,paid detailed receipts and/or invoices and any additional supporting documentation that shows how the expenses
are allowable under the grant.Reports are due on:
7/30/2020
Final-only
PROGRESS REPORTS Quarterly Reports due 04/12 include January,February and March program activity,
& Quarterly Reports due 07/12 include April, May and June program activity.
FINANCIAL REPORTS Quarterly Reports due 10/12 include July,August and September program activity,
NOTE: Quarterly Reports due 01/12 include October,November and December program activity
Reimbursements and grant modifications will be held ifthere are late program reports.
INVENTORY REPORT should reflect final inventory in your records. All equipment purchases must be
F-1 received,paid for, installed,and deployed before submitting report. Report is due in Egrants on or before:
.......................
❑
Complete and return a W-9 Taxpayer Identification Number Verification Form(enclosed),
❑ OTHER:
ACKNOWLEDGEMENT
The materials referenced above were received and reviewed by the appropriate members of this organization. I
also acluiowledge receipt of the Grant Award and any attached Special Conditions. I understand that this grant is
awarded subject to our compliance with all Conditions, Regulations, and Obligations described in the above
materials.
.............. .......... Project Director
Date Brian Bending