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HomeMy WebLinkAboutProposal to Update- JELD-WEN/ Stringham Watershed OUtfall ^mo AECOM ssa North Main Street 000*oh^vws*eo1 wec^m.unm RECEIVED - Date _ August 20' 2018 �D� � � �O1R AE��OM Proposal No. - - -''~ [JPp-805452 Mr. James Rabe �E C�pE�C Vy(�k KB , . B�8�OsH, VV/8�80�/� D|uadorofPub|�VVmMka City ofOshkosh 215 Church Avenue Dhakosh. Wisconsin 54SU3-113O Proposal to Update the Design and Bidding Documents Related toJELD4NEN/Sb|oghammWatershed Outfa|| Reconstruction located in Oshkosh,Wisconsin Dear Mr. Rabe, AEC(}MTeohnioa|Services, Inc. (4ECUK8) is pleased to present this proposal to the City of Oshkosh (City)to revise the design and bidding documents for the JELD4NEN/Stringham Watershed (}utfm|| Reconstruction. VVe understand that this project will be bid |n2O1A. Pr� re',ct U0������������ ' AECOK0 has completed the evaluation of flooding and development of the storm water watershed mode|, prepared permit applications and received approval from Wisconsin Department ofNatural Resources (VVDNR)and United States Army Corps of Engineers (USACE)for construction and dredging permi(s, and prepared draft construction drawings forJELD-VVEW/S(rinBham Watershed C)utfm|| reconstruction project. Based on the naauko of the storm water watershed mode|ing, the existing box culvert size and invert elevation do not provide sufficient capacity to meet City storm water management goals. As upstream storm water improvements are mmde, such as the South Perk Lagoon Reconstruction Pnoject, this box culvert conveyance system needs to be upgraded to realize the full potential vsduoUVn in flooding during precipitation events. Project Documents for Contract 17-14, South Shore West(JELO40EN Property) Section Rivemva|k included the draft design of the box culvert, outfe|| and associated dredging of the Fox River for this project. The box culvert, ouifa||, and dredging were not included in the bidding of that project. Contract 17-14 South Shore West Segment of the Riverwalk crosses the box culvert and will be constructed along both the east and mmai sides of the outfo||. This project is currently under construction and will require coordination with the box culvert, mutts||, and dredging project. AEC(}yWwill utilize the applicable Contract Documents from Contract 17-14todevelop special provisions and drawings for bidding. The following permits have been approved for the pnoject� w VVDNR (|P-NE-2O15-71-01GOO. O1813(hruO1821) dated July 16. 2O15 and a permit extension received and dated October B. 2O17 (|P-NE-2O15-71-D1813)for the rivemvo|kconstruction, installing shoreline protection, replacing three(3) existing muthaU structures with a 5ft. X1Oft. box culvert and installing 5 newoutfoU structures. 0 US4CE (2O15-01738-ADJ dated July 22. 2O1S for the rivenma|k construction, shore line stabilization, replacing three (3) outfaU structures with 5 0. X10ft, box culvert and installing 5 new outfmU structures. w USACE. (2O15-01738-NTO) dated March 23. 201G for changing the permitted 5ft. X1O ft. outfaUbox culvert structure to oGft. X12 ft. box culvert outfoU a(motuna and sediment dredging of2.2OO cubic yards. • VVDNR (|P-17-71-O44GD) dated March 28. 2O18horincreosingtheaizeofdheboxculvedoutfaDho G ft. X12ft. and sediment dredging of2.2OO cubic yards. mPnopomAuo.ty mouxmzsou/pP- ua*s�JeLo^wsm�mnuommov�mop�aos*s�JsLc~ wsw'am m no�� oumo^ pmvvvm/.uv'x 1/5 ASCOM Permits and/or Easement Agreements being prepared under a separate agreement: w WPDES discharge permit for dredging dewatering system for hydraulic dredging. This ieacondition requirement included inVVDNR Permit No. (P-17-04460. • City Of Oshkosh Sanitary Discharge Permit. This permit may be required ifmVVDPES permit ionot approved for disposal of excess water generated during dredging and sediment dewatering. • Waste Management Landfill disposal application for disposal of sediment and impacted soil. This is required for disposal of the impacted sediment that will be generated during dredging and impacted soil that will be generated for the installation of the new box culvert. w Utility Easement through the former JELD4NENproperty. This ia required because the existing box culvert is not within o uh|ih/easement. The JELD-WEN/Stringham Watershed Outfall Reconstruction project is planned to be constructed during the 2O1Q construction season. The bidding documents previously prepared will require updating to reflect the current site conditions, changes in design and current City of Oshkosh Standard Specification requirements. The proposed scope of work is provided below. Scopr�'�"'� of ���w���� Upd"'ItinqP|�ns AECOKA will review the existing plans and update them toreflect the following: / m Revised project name, bidding date, and City Contract number. w Update the existing conditions base drawing to include the construction progress of the Riverwalk. �a;|vermb�e� AECON1 will provide one (1) draft electronic copy ofthe plans and permits received for review. All comments will be addressed and incorporated into final plans. Final documents will be provided in PDF format, and the plans electronically in both 11 X1 7"and 22X34". |n addition, the AutoCAD files will be provided in the required format for uploading onto Quest Bidding Services. Upd�d0g81(.1dingOouumen�n AECOK8 will prepare Special Conditions for the bidding documents. The new bidding documents will be utilize the original technical apedfioetionsAECOK4 prepared forbidding Contract 17-14 as osbading point and updated hz include 2O1Q City of Oshkosh Standard Specifications. The project will be bid utilizing City standard front end documents. Information required for the Notice k>Contractors will be provided hzthe City. AECOK0will provide one (1) draft electronic version of all the required documents in Microsoft Word format for review. All comments will be addressed and incorporated into m final Microsoft Word document and provided tothe City. ��ptk-') S • The City will provide all review comments on one (1)consolidated document for addressing by AECOK1. ~ AVVONR Notice of Intent to disturb more than an acre im not required. ° A City of Oshkosh Plumbing, Construction or Electrical Permit review is not required. • Oshkosh Site Plan review io not required. w Any additional permits or supporting documents that will be required for the installation of the box culvert will be completed under aseparate agreement ifnecessary. ~ The City will pay for any permit fees. xwnopomAuo/ v,oshuowxmpp'mna45��sLo+�sw-omnnoammvu°nmppons4s2JsLo- vvsw-smnooamounanpmnuo^/xocx ms ASCOM • Aprebk1 meeting will not berequired. • The City will prepare all front end bidding documents including the proposal, submit the Notice to Contractors as required for Municipal bidding requirements and upload all documents on to the Quest Bidding Services site. w Bidding Assistance will be completed under a separate agreement if necessary. Draft Bidding Plans and Special Provisions to the City for Review—April, 2O19 Final Bidding Plans and Documents to the City—May, 2O1S Bidding—Late May, 2O19 E tir0 t c',,�,(t:l F"' s The total estimated fees for the preparation of the bidding documents are$24,800.00. 8ECOK8 will only charge for actual incurred costs. If the project is completed outside of the assumptions,AECOM may request to reduce or increase the budget accordingly. Servioa ^ — ---------------------------------------- Tamki —UpdoteDesiQnandBiddingDooumenta $24.800 TOTAL ESTIMATED FEES $24,800 If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, the City shall provide hght-of-aooeaoto the site toAECDKA. its employees, agents, and contractors, to conduct the planned field observations or services. The services described in this proposal will be provided on a time and materials basis. Based upon the above scope of services the estimated budget for these services ie $24.8OO. The services provided will be performed inaccordance . with the approved 2018 Fee Schedule and the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services.AECOM can begin providing these services immediately upon receipt of the signed Authorization Form (m#aohod). VVe appreciate the opportunity to provide engineering services tVthe City of Oshkosh. |f you have any questions regarding the proposed project approach or corresponding coatm, please contact us at your convenience. If you have any questions or need to clarify a point, please call Paul Timm at 920-235-0270. sincerely,Yours ra� ,,u r1lTimm Kevin L. Brehm, P. Tir ccount Manager Associate Vice President end: Authorization Form Project Fee Estimate KAPROPOSAUCity of oaxkostimpp-aou*s��sLo�ew'emnoxamou�mopp�os*s2�e/o' wEw-smno*omouxmnpmov*muvm' oe ' AECOM AECO 55mw Main Street Oshkosh,vma4go1 A t,j),t I"'i r i za fi o r� August 2O. 2O1B 1 hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. | hereby authorizeAECON1 to proceed with the scope of work for the preparation of bidding documents related to the JELD-WEN/Stringharn Watershed Outfall Reconstruction, located in the City of Oshkosh, Wisconsin as described in AECOM's proposal number OPP-805452 dated August 20, 2018 with a budget authorization of$24.8OO.0O under the general terms and conditions ifi dinthepropoea| ignAture Date Mark Roh|off Print Name City Manager Signature - / Osde Pamela R. UbriQ Print 14a—me City Clerk Title/Organization AJMAAI-�10 m6re bate' Lynn A. Lonanmon Print Name City Attorney 4i g Wna t urCe Date TrenaLecyon Print Name Director ofFinance KAPROPOSAUCity of�mr�wmou�o pmp�mx"�w�w *a ' | agree to accept invoices from AECON1 via e-mail and not postal mail: �l Yea Signature: E-mail address: Recipient K8c/W: Return to: Name: Paul Timm 558 North Main Street Address: Oshkosh, VN649O1 Email Phone: 920.236.6718 , KAPROPOSAMity of ������������� s* O co Go 04 co C,4 0:) Iet 1 1,01100 'st 1 00 1 N CO 04 N co O 't N N co -1 INI F 01,1111 1 0 C. 0 0 000 00 C14 (0 't C3 w r- y>co to C\f to a 4) aai C) E 000 LO L6 = f O 04 'It 0 p, U w IT x 04 (0 OD 00 d) E V (0 't N I CL 0 .0 E CL (D c: E "? C: aid 0) z A tn > D E a) E car) =$ . 0 u a a) 0 cr, 0 E m a .0 c > m W ul; 0 a a) M co r CL CL 2 :3 t5 C, t6 9 m 0 E c 0 CL m a) LIJ 0 0 E IL O 0 a) c Nz en w Y. ------------------- C 0. CL 12 0 (D 4) cr 0 m �2 m u a) m Z3 E cb E c U) la UJ p C) E g2 0 �= CL U) E �a a 0 r-Z Q m =LL (.) �= 5:CL () Y M.