HomeMy WebLinkAboutAECOM Proposal # 830129A —yCO.I Imagine it.
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Mr. James Rabe, PE, CPESC T OF PUBLIC WORKS
Director of Public Works DOESHKOSHr WLSCONSIN
City of Oshkosh
215 Church Avenue
Oshkosh, WI 54901
AECOM
558 North Main Stree t RECEIVED
Oshkosh, Wl 54901
aemm.mm DEI. 0 9 2019
CITY CLERK`S OFFICE
October 30,
AECOM Proposal Number
OPP-830129
Environmental Support during the 2020 Calendar Year for the City of Oshkosh Department of Public Works
Dear Mr. Rabe,
AECOM Technical Services, Inc. (AECOM) is pleased to provide this proposal for environmental support during the
construction of the City of Oshkosh's (City) 2020 Capital Improvement Program (CIP). These environmental support
services include, but are not limited to, providing environmental services such as Phase I and II Environmental Site
Assessments (ESA), site investigation/characterization (including waste), cleanups for street and public utility
improvement, storm water watershed designfimprovement, facility construction/improvement, and release
response/cleanups.
This proposal also is intended to provide field documentation services related to results of the 2020 CIP
Environmental Records Review and Geotechnical Drilling Environmental Support work previously completed.
City staff will develop the Special Conditions, and incorporate into Project Bidding Documents, the requirements for
management of potentially -impacted soil and groundwater per the Soil and Groundwater Management Plans prepared
under a separate contract. Bid item quantities will be developed based on the information delivered by AECOM under
the Environmental Services during Geotechnical Exploration project. The City will provide the project plans to develop
the bid quantities. The bid item estimated quantities are subject to change based on actual subsurface conditions
encountered during the construction of the projects.
The projects that were reviewed from the 2020 CIP Environmental Records Review project include the following:
• Oregon Street (West 21"Avenue to West 281h Avenue)
• Snell Road (Jackson Street to Moser Street)
• West 28th Avenue (Oregon Street to the end of West 281h Avenue)
• Congress Avenue (Summit Avenue to the Bridge)
• Washington Avenue (Lake Shore Drive to Hazel Street)
• North Main Street (Snell Road to Fernau Avenue)
• North Meadow Street (Witzel Avenue to Southland Avenue)
• North Eagle Street (Witzel Avenue to Southland Avenue)
• Parking Lot (West 101h Avenue/Oregon Street)
• Miscellaneous Additional Streets or Projects — To Be Determined
AECOM will also provide environmental services in accordance with the'Environmental Services Program (Pre -
Construction Screening and Construction Monitoring)' developed by the City and will include the following tasks:
Attend Project Meetings as necessary
Respond to questions and field observations as requested
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• Development of work plans and contaminated material management plans
• Documentation for management of contaminated soil and groundwater during construction activities
• Prepare off -site treatment and disposal applications and approvals
• Prepare Sanitary Discharge Permits for disposal of impacted water
• Prepare Project Summary reports
About AECOM
AECOM is a worldwide multi -disciplined engineering and consulting services firm that has maintained an office in
Oshkosh since 1976. The Oshkosh office is currently comprised of 20 full time staff that provide construction
management, civil engineering, geotechnical engineering, environmental engineering and environmental compliance
services. Additional staff in our Milwaukee, Green Bay, Middleton and Stevens Point, Wisconsin offices support the
AECOM Oshkosh team.
Several members of our team grew up in the area and still reside within the City of Oshkosh. AECOM has had an
office in Oshkosh for over 40 years. For the last 18 years, our Oshkosh office has been located on North Main Street,
which is within walking distance of Oshkosh City Hall. This centralized location within the City allows our team to
provide rapid response time without incurring travel time and expense to projects, including attending meetings at City
Hall. AECOM specializes in design, bidding assistance, construction documentation, environmental services and
material testing. By providing these services locally, the City receives a streamlined, cost-effective approach;
consistent design goal understanding and implementation; rapid response to unanticipated project conditions and
elimination of multiple contracts and service providers on projects. AECOM staff is very familiar with the City Standard
Specifications and City of Oshkosh engineering project goals. Our high level of area knowledge, familiarity and
understanding combined with our office location, skill of our local and Wisconsin -based staff, extensive project
experience and site knowledge is instrumental in the success of the projects.
As an additional benefit, AECOM does not charge the City for any premium overtime costs incurred on projects. The
scope of services and estimated cost for each individual project task is prepared based on extensive experience with
similar projects, knowledge of the area, project assumptions, information provided by City staff, long-standing working
relationships with regulatory agencies and review and negotiations with City staff. We continually strive to provide
high-level, cost-effective services to the City.
AECOM has provided environmental services for the City over the past 25 years. AECOM's knowledge base of the
City's history and experience on environmental cleanups in Oshkosh is very extensive. AECOM brings additional
value by reviewing multiple City projects' objectives and site knowledge of the area to facilitate reuse of materials,
project symmetry and disposal of excess materials in an effort to reduce costs and provide benefits to the City.
Summary of Benefits of AECOM
• Completed the Geotechnical Environmental Support work for the 2020 CIP projects
• Area environmental knowledge and experience and trained staff
• Short response time
• Relationship with Waste Management utilized to negotiate material acceptance and reduced tipping fees
• Ability to quickly review impacted material, identify sources and reuse results of previous environmental work to
limit expense and time to arrange for impacted soil management
• Cost effective
In order to expedite the processing of the landfill profile acceptance applications and removal activities, this proposal
includes AECOM's Agency Agreement. By authorizing this proposal, the City of Oshkosh will be authorizing AECOM
to act as the authorized agent for the City of Oshkosh regarding the completion of the waste profiles and the
transportation manifests, as needed, as part of the environmental support for the City of Oshkosh project activities.
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AGENCY AGREEMENT AUTHORITY TO ACT AS AGENT FOR COMPANY
Pursuant to the terms and conditions of the Master Service Agreement for Services provided by AECOM Technical
Services, Inc. (hereinafter "CONTRACTOR") for the City of Oshkosh (hereinafter "COMPANY"), dated April 2009,
(hereinafter referred to as the "Agreement" or the "MSA"), which Agreement is incorporated herein by this reference
between CONTRACTOR and COMPANY.
COMPANY hereby authorizes CONTRACTOR to act as its agent for the purpose of arranging for the transport and/or
disposal of waste ("Services") encountered while providing the services described in CONTRACTOR'S proposal
number OPP-830129 dated October 25, 2019, when the DESCRIPTION OF WORK of a specific Request for Services
("RFS") so states.
COMPANY shall defend, indemnify and hold CONTRACTOR, its employees, agents and subcontractors harmless
against any claim, actions, causes of action, liability, judgments, fines, penalties and costs reasonably incurred which
arise out of CONTRACTOR's actions within the scope of its authorization as agent for COMPANY for Services in
accordance with the MSA, except to the extent such claims, actions, causes of action, liability, judgments, fines,
penalties and costs arise out of CONTRACTOR's negligence, breach of contract, or willful misconduct which in whole
or in part caused the damage, injury or loss. CONTRACTOR shall defend, indemnify and hold COMPANY, its officers,
directors and employees harmless against any claims, actions, causes of action, liability, judgments, fines, penalties
and costs reasonably incurred which arise out of CONTRACTOR's negligence, breach of contract or willful
misconduct.
For transport and disposal activities undertaken by CONTRACTOR in accordance with this Agreement, it is agreed
that CONTRACTOR shall under no circumstances be considered the generator of any Waste from the project site
pursuant to any environmental or other law or regulation. It is further agreed that nothing in this authorization is
intended to transfer or convey ownership of such Waste to CONTRACTOR.
Budget and Schedule
This Agreement is intended for use as a general master services account project contract for environmental support
services to the City, under which services will be authorized and invoiced on a task by task basis. For each
project/task request for environmental support, AECOM will complete a Project Authorization/"Work Order" Form
containing the scope of work and estimated costs, and submit for approval to Mike Blank or other appropriate
personnel in the City. Upon receipt of the authorized Work Order, AECOM will set up a task under this authorized
AECOM project contract. This AECOM project contract will be considered complete when all the work and
deliverables for the authorized Work Orders in CY2020 has been completed and submitted. Costs will be tracked per
billing accounts provided by City staff to facilitate tracking charges to the correct account.
If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto
the Project site, Client shall provide right -of -access to the site to AECOM, its employees, agents, and contractors, to
conduct the planned field observations or services. The services described in this proposal will be provided on a time
and materials basis.
Based upon the above scope of services, and as discussed with the City, the estimated budget for this project to
provide environmental support services for City of Oshkosh CY2020 projects is $97,500. The services provided will
be performed in accordance with the approved Fee Schedule and the conditions of the 2009 City of Oshkosh
Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our
contract for professional services. AECOM can begin providing these services immediately upon receipt of the signed
Authorization Form (attached).
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If you have any questions or need to clarify a point, please call any of the undersigned at 920-235-0270.
sincerely,
M Technical Services, Inc.
PGA
y Kevin Brehm, P.E. � �
anager Associate Vice Presid n� t ` -
Authorization
Project Authorization ("Work Order")
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Authorization
October 30, 2019
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract.
I hereby authorize AECOM to proceed with the scope of work for the Environmental Support during the 2020 Calendar
Year for the City of Oshkosh as described in AECOM's proposal number OPP-830129 dated October 30, 2019 with a
budget authorization of $97,500 under the general terms and conditions specified in the proposal.
Signature
Mark A Rohloff
City Manager
Title/Organization
Signature
Pamela R. Ubrig
Print Name
Date
Date
City Clerk
Title/ ganization
SI r Date
Lynn A. Lorenson
Print Name
City Attorney
Title/Organization
Signature Date
Russ Van Gompel
Print Name
Director of Finance
Title/Organization
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/� —/EOM Imagine it. AECOM
�` Deliveretl. 558 North Main Street
Oshkosh, WI 54901
aecom.com
2020 ENVIRONMENTAL SUPPORT SERVICES
PROJECT AUTHORIZATION NO.
("Work Order")
Owner: City of Oshkosh Department Public Works
Authorized Office: 215 Church Avenue, P.O. Box 1130, Oshkosh, Wisconsin 54903-1130
Authorized Representative: Mike Blank, Construction Management Supervisor
AECOM Project Number:
City of Oshkosh Contract Number:
City Contract:
The authorizing office requires performance of the following described Services:
Preconstruction Activities
Field Monitoring
Proiect Closeout and Construction Documentation
Form of Compensation:
® Time and Materials: Estimated Budget
Invoices will include a Transmittal Letter to provide a breakdown of costs based on City staff
identification of funding source. The City will be provided written confirmation of funding sources
prior to starting the project. Please note the Transmittal Letter will only summarize the breakdown of
total cost of all by funding source, total invoiced to date and remaining funds. Itemized breakdowns
by hours and subcontract subcontractor, and equipment charges will be provided on invoices only
under the task entitled . AECOM will manage the project on a total budget basis of the
authorized Project Authorization amount and reserves the right to request amendments to the
budget if necessary.
Additional Terms and Conditions (List any additional terms or conditions required):
Authorized Services shall be performed in accordance with the terms and provisions of AECOM Proposal
No. OPP-830129. This Project Authorization shall be effective only upon date of signature of an authorized
representative of the City of Oshkosh.
AECOM Technical Services, Inc.
Authorized Representative Signature
Kevin Brehm
Authorized Representative Name
City of Oshkosh Department of Public Works
Authorized Representative Signature
Mike Blank
Authorized Representative Name
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Attachments:
None:
Project Budget Tracking
Total Project Budget
$97,500.00
Project Authorization No. 1
Project Authorization No. 2
Project Authorization No. 3
Project Authorization No.4
Remaining Project Funding
0
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