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Home My WebLink About13. 20-153 APRIL 14, 2020 20-128 20-153 PENDING MARCH 24, 2020 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) PURPOSE: AWARD BID TO STATZ RESTORATION FOR EXTERIOR REHABILITATION FOR THE PUBLIC MUSEUM CARRIAGE HOUSE ($67,700.00) INITIATED BY: PURCHASING DIVISION WHEREAS, the City of Oshkosh has heretofore advertised for bids for exterior rehabilitation work needed for the Public Museum Carriage House; and WHEREAS,upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: STATZ RESTORATION N57W13580 Reichert Ave Menomonee Falls, WI 53051 Total Bid: $67,700.00 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 0323 1070 7214 63910 Buildings — Sawyer Home & Carriage House Repair PublicMuseum Discover • Connect • Inspire TO: Honorable Mayor and Members LQ....o of the Corn on Council FROM: Brad Larson, Museum Director DATE: March 26, 2020 (J RE: Clarification of Carriage House Masonry Work This memo offers background information and clarification of the masonry work on the Carriage House that was discussed at the March 24 Council meeting(Resolution 20-128). Funding was included in the 2019 capital improvement budget for masonry work.This work was to include general tuck pointing, caulking of window seams, replacement of stone chimney caps, reconstruction of the 1908 Carriage House chimneys,and repair of the Carriage House east support piers.This work, and especially the chimney work,was to be done in conjunction with reroofing the Carriage House. Facility Engineering, Inc. (FE) was hired in 2019 to prepare specifications and bidding documents and perform site supervision, and General Services worked with FE to prequalify contractors and solicit bids. Bids came in higher than the budget amount and a decision was made to rebid in winter 2020, with a focus on the chimneys and support piers.Two bids were received and the recommendation at the March 24 meeting was to award the contract to Statz Restoration ($67,700). This work is necessary.The chimneys have loose bricks,to the extent that some bricks can be removed by hand. Chimney caps are cracked and this condition permits moisture to enter the chimney, further exacerbating the deterioration of mortar and cracking of previously sound brick.The brick piers on the east facade are deteriorated by decades of water drainage from the roof. Like the chimneys, bricks are loose and like much of the structure, exhibit various stages of mortar deterioration and cracking. To provide the Council with background,to my knowledge and in the 31 years I have been Director,the Carriage House has not had masonry repairs or maintenance. Masonry work was requested in the early 1990s, and again when the building was renovated in 2001/2002. Both requests were unfunded. To prevent further deterioration of the masonry, I highly recommend that this work be completed. If you have any questions, please contact me at 236-5769, or blarson@ci.oshkosh.wi.us. I will also plan to attend the April 14 Council meeting to answer any questions. 1331 Algoma Boulevard, Oshkosh WI 54901 • 920.236.5799 • oshkoshmuseum.org City 4. of Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: Jon G.Urben, General Services Manager DATE: April 3, 2020 RE: Award Bid to Statz Restoration for Exterior Rehabilitation for the Public Museum Carriage House ($67,700.00) BACKGROUND The Common Council allocated $85,000 in the 2019 CEP to address various exterior rehabilitation work needed at the Public Museum's Carriage House building. This bid addresses the first phase of rehabilitation work for this building and will repair the brick, stone and mortar on the two Carriage House exterior chimneys in addition to repairing the distressed bricks and mortar of the building's exterior piers that flank the east-facing carriage doors. The Museum engaged Facility Engineering (FE) to coordinate the rehabilitation assessment,bid specifications and construction oversight. As the Council chose to lay this item over from their March 24,2020 council meeting(Resolution 20-128), staff thought it would be helpful to provide some additional background information and clarification of this project. This repair work is necessary as the Carriage House has not had any masonry repairs or maintenance done in the last 30 years. The chimneys have loose bricks, to the extent that some bricks can be removed by hand. Chimney caps are cracked and allow moisture to enter the chimney, further exacerbating the deterioration of mortar and cracking of previously sound brick. The piers on the east façade are deteriorated by decades of water drainage from the roof. Like the chimneys, bricks are loose. The brick piers that flank the east doors, like much of the structure, exhibit various stages of mortar deterioration. Funding for this project was included in the 2019 capital improvement budget for masonry work. This work was to include general tuck pointing, caulking of window seams, replacement of stone chimney caps,reconstruction of the 1908 Carriage House chimneys, and repair of the Carriage House east support piers.This work,and especially the chimney work,was expected to be done in conjunction with reroofing the Carriage House. FE was hired in 2019 to prepare specifications and bidding documents and perform site supervision, and Purchasing worked with FE to prequalify contractors and solicit bids. However, the 2019 bids came in higher than the budget amount and a decision was made to rebid in winter 2019, in hopes a 2020 bid award with a focus on the chimneys and support piers would be more competitive. The 2020 bid received two bids and the recommendation at the March 24,2020 meeting was to award the contract to Statz Restoration($67,700). City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us ANALYSIS Working with FE and Public Museum staff,Purchasing prepared bid specifications for this project. The bid was advertised in the local newspaper. Bids were due March 10, 2020. The bid tab is attached. It was the consensus of FE and City staff that the Statz Restoration bid met all the minimum bid requirements. FISCAL IMPACT The fiscal impact of this bid is $67,700.00. This bid, added to FE's fee of $26,963 brings the total fiscal impact of this project to$94,663. The 2019 CIP allocated$85,000 for this project. Funds in the amount of $10,100 were transferred from 0323-1070 7214 63909(Buildings-Steiger Wing Entrance Expansion-Phase I), 2019 CIP, to cover the balance needed. This project will be charged to A/N#: 03231070 7214 63910 (Buildings-Sawyer Home& Carriage House Repair). RECOMMENDATION Purchasing recommends the Common Council award this bid to Statz Restoration for$67,700.00. If you have any further questions on this project please contact Museum Director Brad Larson. Respectfully Submi ed, Approved: Jon G.Urben, General Services Manager Mark A. Rohloff, City Manager BID TAB EXTERIOR REHABILITATION- PHASE 1-OSHKOSH PUBLIC MUSEUM BIDS OPENED MARCH 10,2020 VENDOR INFORMATION BID INFORMATION Berglund Construction Co Statz Restoration 8410 S Chicago Ave N57W13580 Reichert Ave Chicago IL 60617 Menomonee Falls WI 53051 ass - ' m ' BID $75,000.00 `fi ADDENDUM 1 YES YES PREQUAL YES YES BID BOND YES YES