HomeMy WebLinkAbout24. 20-164 APRIL 14, 2020 20-164 RESOLUTION
(CARRIED 6-1 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO BROOKS TRACTOR, INC. FOR A RUBBER
TRACKED EXCAVATOR FOR THE STREET DIVISION
($177,386.25)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a rubber
tracked excavator for the Street Division; and
WHEREAS,upon the opening and tabulation of bids, the following is the only bid:
BROOKS TRACTOR, INC.
1031 Lawrence Drive
De Pere, WI 54115
Total Bid with Trade: $177,386.25
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323 0430 7204 66019 Machinery & Equipment-Mini-Excavator
City
6.,
of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: April 3,2020
RE: Award Bid to Brooks Tractor Inc. for a Rubber Tracked Excavator for the Street Division
($177,386.25)
BACKGROUND
The Common Council allocated $200,000.00 in the 2020 CIP to purchase a rubber tracked excavator for
the Street Division. The new unit will replace a 2010 John Deere mini-excavator with blade and thumb
with 3,698 hours on it. The thumb accessory on the current unit's boom regularly sheers its swivel pin.
In addition,the unit has a worn track. The new unit will be larger and will have a greater digging depth.
The new unit will come with a warranty and updated emissions.
ANALYSIS
Working with Street Division staff, Purchasing prepared bid specifications for this project. The bid was
advertised on Onvia DemandStar. Bids were due March 9, 2020. The bid tab is attached. It was the
consensus of staff that the sole bid with trade in from Brooks Tractor Inc. met all the minimum bid
requirements.
FISCAL IMPACT
With trade in the fiscal impact of this bid is $177,386.25. The 2020 CIP allocated $200,000.00 for this
project. This project will be charged to A/N#: 0323 0430 7204 66019 (Machinery & Equipment- Mini-
Excavator).
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Brooks Tractor Inc.for$177,386.25.
Respec y Submitted, Approved:
Jon G.Urben, General Services Manager Mark A. Rohioff, City Manager
City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us
BID TAB
RUBBER TRACKED EXCAVATOR
FOR STREET DIVISION
BIDS OPENED MARCH 9, 2020
Brooks Tractor Inc
1031 Lawrence Drive
BID INFORMATION DePere WI 54115
John Deere 135G
BID $214,386.25
TRADE IN $37,000.00
2010 John Deere 75D
pd t
BID WITH TRADE
DELIVERY 63 Days ARO
TERMS Net 30 Days