HomeMy WebLinkAbout29. 20-129 MARCH 24, 2020 20-129 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AGREEMENT WITH PENTIRA, LLC FOR DATABASE
SUBSCRIPTION SOFTWARE AND SUPPORT FOR GO TRANSIT
2020-2022 ($102,000.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, GO Transit has previously entered into an agreement with Pentira,
LLC under which Pentira has provided GO Transit with a customized enterprise-wide
database; and
WHEREAS,GO Transit wishes to continue the current support subscription for an
additional three year period.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to enter into an
agreement for database subscription software and support for 2020-2022 with:
PENTIRA, LLC
508 Riverside Drive
De Forest, WI 53532
Total: $34,000.00
Money for this purpose is hereby appropriated from:
Acct. No.: 511-1728-6401-00000 Transit— Contractual Services
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Manager
DATE: March 16, 2020
RE: Approve Agreement with Pentira, LLC for Database Subscription Software and Support
for GO Transit 2020-2022 ($102,000.00)
BACKGROUND
GO Transit maintains a great deal of data to ensure continued state and federal funding, monitor
performance, assist in route planning and provide information to the public. In 2008, GO Transit began
a partnership with Pentira, LLC to develop a database geared toward small urban transit systems, like
GO Transit. In exchange for testing and product feedback, Pentira provided a highly customized
enterprise-wide database solution to GO Transit at no cost over the initial 8 years. The database,
eXpressTransit, has developed into a valuable asset for GO Transit's varied data needs. The database
manages data on ridership, grants, customer comments, accidents/incidents, planning, fares, reporting
and many other features. In 2014, Pentira added functionality to load daily Automatic Passenger
Counting (APC) data and analysis screens to assist in planning decisions. This allowed GO Transit to
forego the purchase of software provided by the APC manufacturer.
GO Transit further expanded the database's capabilities in two areas. First, GO Transit deployed a
tablet system on the fleet of buses that provides fare counts, fare locations and messaging. This is how
student fare information will be collected. The tablet system also provides vehicle location data. An
internal vehicle location app was also developed by Pentira. Ongoing support and modifications will
be required to maintain the tablet system. Second, GO Transit rolled-out a mobile app last year that
allows customers to access real time bus location and route data. It was mutually agreed by GO Transit
and Pentira, LLC that a contract for these services was and continues to be needed. We entered an
initial 3 year contract with Pentira, LLC in 2017 which is expiring. The contract provides GO Transit
with ownership of the eXpressTransit database; ownership of all data; the source code for the database;
and the added capabilities described above.
ANALYSIS
Pentira, LLC's proposal to provide these services and ongoing support is $34,000 per year. This is no
increase from the initial 3 year contract. If the support subscription is not renewed, GO Transit would
be able to continue to use the database and maintain sole ownership of the data. Other IT solutions
have been explored and priced by GO Transit staff. There are software solutions for varied
applications,but no enterprise solution covering the range of needs for GO Transit. The cost of Pentira,
City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1 130 http://www.ci.oshkosh.wl.us
LLC's proposal is competitive with current IT projects used by other transit systems. GO Transit has
been satisfied with the product and support provided by Pentira, LLC over the last 12 years. The
proposal has also been reviewed by the city's IT, Legal and Purchasing Departments.
FISCAL IMPACT
The Transit Utility budgeted $34,000 for this service in the contractual services account(511-1728-6401-
00000) of their 2020 operating budget and will continue to do so for the term of the contract. The cost
for this service for calendar year 2020-2022 would be$34,000 per year. Federal and state grant funding
would cover approximately 53 percent of the service cost ($18,020); passenger fares cover about 20
percent ($6,800) and the remaining$9,180 would be covered by City funds. Staff is recommending an initial
three year agreement with Pentira, LLC for$34,000 per year for a total of$102,000.
RECOMMENDATION
Purchasing recommends that the Common Council award this three-year agreement to Pentira, LLC
for $102,000.00. If you have any further questions on this agreement please contact Transportation
Director Jim Collins, or myself.
Respectfully Submitted, Approved:
y
Jon G.Urben, General Services Manager Mark A. Rohloff, City Manager