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HomeMy WebLinkAbout02-18-2020 MinutesDOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? OSHKOSH February 18, 2020 Oshkosh 6LFPmA9 Pow PRESENT: Megan Lang, Kay Bahr, Sandy Prunty, Chanda Anderson, David Krumplitsch, James Evans, Aaron Armstrong, Carrie Olson, Jill Anderson EXCUSED: Kris Larson, Jim Stapel, Andy Ratchman, Marlo Ambas, David Sparr, Benjamin Rennert STAFF: Jessica Meidl - BID Manager, Jeffrey Nau - Associate Planner OTHERS: Tori Heidemann - Crime Analyst, Oshkosh Police Department, Rob Kleman - Oshkosh Chamber of Commerce, Brian Bender - Leadership Oshkosh/4imprint I - CALL TO ORDER Chair Lang called the meeting to order at 8:05 a.m. and a quorum was declared present. II - INTRODUCTION OF THE NEW DOWNTOWN OSHKOSH BID MANAGER, JESSICA MEIDL Chair Lang introduced the new BID Manager, Jessica Meidl and thanked Jim Evans for coordinating the recruitment and interview process. Ms. Meidl shared some background information and informed the Board her start day will be March 1yt based at the Chamber of Commerce. III - APPROVE MINUTES OF JANUARY 21, 2020 MEETING There was no discussion on this item. Sandy Prunty motioned to approve the minutes of the January 21, 2020 meeting as presented. Chanda Anderson seconded the motion which passed unanimously. IV - POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Tori Heidemann, Crime Analyst for the Oshkosh Police Department introduced herself and explained her role to track crime within the city. She mentioned due to the recent ransomware attack she has been restoring calls for service data and is unable to report recent calls in the downtown. Ms. Heidemann shared with the Board a new app that enables the public to report non - emergency situations to the Police Department. She added the advantage of using the app versus calling the non -emergency number is that the request is sent directly to a patrol officer. The person sending the request can also be notified that the issue is being investigated or has been resolved. Another benefit is users can be notified of situations occurring near their location so they can plan accordingly. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? oOwnK own February 18, 2020 Oshkosh i ftppm- VII — DRAFT STRATEGIC PLAN PRESENTATION AND DISCUSSION Aaron Armstrong arrived at 8:24 a. in. Walter Jankowski of Better Dash Faster Consulting gave a brief update on the preparation of the BID's Strategic Plan. Mr. Jankowski said he took all of the ideas from the planning session held in January and compiled a list of goals and objectives. Board members were assigned lead roles for each goal and he handed discussion to the goal leader(s). The goals and leaders include: • Increase Communication, Jill Anderson — Lead • Increase Member and Board Engagement, Carrie Olson — Lead • Improve Marketing and Promotion Opportunities, Aaron Armstrong — Lead • Enhance Our Beautification and Cleanliness Efforts, Sandy Prunty — Lead • Refine Our Events, Sandy Prunty & Carrie Olson — Leads • Promote a More Creative Business Culture, Sandy Prunty & Aaron Armstrong — Leads • Improve Member Communal Services Value, Lead to be determined Each lead gave a brief overview of the goal and highlighted key objectives within each goal. Mr. Jankowski went over next steps towards completion of the plan: • Get new BID Manager Jessica Meidl involved and up to speed with the plan • Set milestone dates • Set up working committee(s), assign goals and lead contacts • Create a list of goals for the BID Manager to accomplish in the next 12 to 18 months Ms. Lang stated the Board should be able to approve a final plan in April. Ms. Lang believes that should be adequate time to allow the groups to refine their sections and get Ms. Meidl involved. V — APPROVE TRANSFERS 1. $15,000.00 FROM RESERVES/CAPITAL IMPROVEMENTS TO ADVERTISING 2. $15,000.00 FROM RESERVES/CAPITAL IMPROVEMENTS TO PARKING Mr. Nau reported these transfers were identified in the 2020 Budget and is more or less a housekeeping action. There was no further discussion on this item. Sandy Prunty motioned to approve a transfer of $15,000.00 form Reserves/Capital Improvements to Advertising and a transfer of $15,000.00 from Reserves/Capital Improvements to Parking as proposed. James Evans seconded the motion which passed unanimously. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnfTOwn February 18, 2020 Oshkosh OSHOSH { ftppmAq Ww VI - APPROVE FEBRUARY, 2020 MONTHLY FINANCIAL REPORT Mr. Nau reported that due to the ransomware attack there was no transactions listed on the report other than a single deposit. Sandy Prunty motioned for approval of the February Monthly Financial Report as presented. Aaron Armstrong seconded the motion which passed unanimously. VIII - DOWNTOWN SEAGULL MITIGATION UPDATE Mr. Nau reported the City Attorney's Office is reviewing the contract between the USDA and the BID and should be ready to execute soon. IX - BEAUTIFICATION UPDATE AND DISCUSSION Ms. Lang reported the flowers have been ordered for the pots and bump -outs. Jill Anderson said she was looking into placing a tiny library in a pot near her office. Ms. Olson commented she knows a metal sculpture artist that may be interested in placing artwork in a flower pot. X - OSHKOSH FARMERS MARKET UPDATE Ms. Lang said she did not have much to report other than the Market is working on fundraising efforts. XI - BIKE SHARING UPDATE There was no discussion on this item. XII - BID MANAGER AND BID COMMITTEE REPORTS • Ms. Prunty reported all of the 350 tickets were sold for the Cocoa Crawl taking place on February 29th. • Ms. Olson distributed invitations to the Meet Your Neighbor event taking place on Thursday, March 1211, at Fletch's on N. Main Street. This will be an opportunity to meet and socialize with other business owners and encourage businesses to join the Marketing Consortium. • The University of Wisconsin Oshkosh wants to partner with the BID to encourage students to venture downtown. Possible activities include a scavenger hunt or activities to bring out your inner child. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnfTOwn February 18, 2020 Oshkosh OSHOSH i ftppmAq Nato XIII - BID ASSESSMENT REFUND UPDATE Mr. Nau reported due to the ransomware attack on the city in late January, processing of the refunds has been delayed. He added the Finance Department is close to being fully functional and was told the refunds should be issued in early March. XIV - OTHER BUSINESS Nothing was discussed. XV - IDENTIFICATION OF AGENDA ITEMS FOR THE MARCH 17, 2020 MEETING • Bike Sharing Update • Strategic Plan Update XIV - ADJOURNMENT With there being no further business, James Evans moved for the meeting to be adjourned at 9:17 a.m. Sandy Prunty seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nan Associate Planner Planning Services Division