HomeMy WebLinkAbout17. Cooperative Purchase - Display Automated Fee Machines / Parks Department's Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: John Fitzpatrick, Assistant City Manager/Director of Administrative Services
DATE: March 2, 2020
RE: Cooperative Purchase of Ventek Pay and Display Automated Fee Machines (AFMs) for
the Parks Department's Fugleberg Boat Launch, 24th Avenue Boat Launch and the
Rainbow Memorial Park Boat Launch
BACKGROUND
The 2020 Parks Department Revenue Facilities Fund has$45,000 budgeted to begin installing Automated
Fee Machines (AFMs) at city boat launches. The machines allow payment of boat launch fees by cash or
credit/debit card. This will allow the customer more flexibility in payment options. We are currently
only purchasing AFMs for three boat launch sites(Rainbow Memorial Park launch has two pay stations)
and if the machines work to our satisfaction, we intend to purchase AFMs for the remaining three boat
launches later this year. The machines are solar-powered with battery backup and are the same machines
that the Wisconsin State Parks/DNR are installing in their facilities.
ANALYSIS
Working with Parks Department staff, Purchasing confirmed VenTek International has been awarded
the Wisconsin Department of Natural Resources (DNR) Request for Bid (RFB) for stand-alone electronic
pay stations (#18-106-08) of which the Ventek Pay and Display Automated Fee Machines (AFMs) are
included. As a municipality of the State, the City of Oshkosh can also participate under this cooperative
purchasing contract.
FISCAL IMPACT
The total fiscal impact of the four Ventek Pay and Display Automated Fee Machines(AFMs),installation,
training and annual software costs via the cooperative purchasing program is $33,849.00. A grant from
the Wisconsin DNR will cover 50% of this cost. This purchase will be charged to the Parks Department
Revenue Facilities Fund (A/N#: 255-0610-7204-11422). There are sufficient funds (approximately
$45,000) available in this fund for this purchase.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code, I am hereby submitting a report of this purchase to the Common Council. If
you have any questions on this purchase please contact myself or General Services Manager Jon Urben.
Respectfully Submitted,
Jo Fitzpa ick, sistant City Manager/Director of Administrative Services