HomeMy WebLinkAbout05. 20-65 FEBRUARY 25, 2020 20-65 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO GARTMAN MECHANICAL SERVICES INC. FOR
HVAC IMPROVEMENTS FOR THE FIRE DEPARTMENT
($252,990.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the necessary
HVAC equipment replacements and updates within Fire Stations 15-19; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the only bid that meets the minimum bid specifications:
GARTMAN MECHANICAL SERVICES, INC.
520 W. South Park Ave
Oshkosh, WI 54902
Total Bid: $252,990.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of the same,
all according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323-0130-7214-63035 Buildings
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city
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Manager
DATE: February 13,2020
RE: Award Bid to Gartman Mechanical Services Inc. for HVAC Improvements for the Fire
Department($252,990.00)
BACKGROUND
The Facilities Maintenance Division works closely with our HVAC engineer from McMahon &
Associates to regularly monitor, update and prioritize the annual HVAC Replacement Schedule for our
building's HVAC equipment. The 2020 CIP Roofing/HVAC CIP has been allocated $500,000.00. The
next project is to address a variety of necessary HVAC equipment replacements/updates within Fire
Stations 15-19. This work includes replacing various hot water and control valves, ductwork, exhaust
fans, ventilation fans and updating make up air(MUA)units,NO2 and CO sensors. The work will also
include installing air conditioning units within the Emergency Operations Center/Training Room.
ANALYSIS
Working with McMahon, Fire Department and Facilities Maintenance staff, Purchasing prepared bid
specifications for this project. The bid was advertised in the local newspaper. Bids were due February
13,2020. The bid tab is attached. While two bids were initially received,only one bid met the minimum
bid specifications. It was the consensus of McMahon and City staff that the Gartman Mechanical Services
Inc.bid received met all the minimum bid requirements.
FISCAL IMPACT
The fiscal impact of this bid is$252,990.00. This bid, added to McMahon's engineering fee of$18,500.00
brings the total fiscal impact of this project to $271,490.00. The 2020 Roofing/HVAC Fund has been
allocated $500,000.00. With the inclusion of this project and factoring in current/pending projects, the
HVAC/Roofing CIP Fund has sufficient funds for this project. This project will be charged to A/N#:
03230130 7214 63035.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Gartman Mechanical Services Inc. for
$252,990.00
City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us
Respectfully Submitted, Approved:
//'
Jon G.Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
OSHKOSH FIRE DEPARTMENT HVAC IMPROVEMENTS
BIDS OPENED FEBRUARY 13, 2020
VENDOR INFORMATION
BID INFORMATION Gartman Mechanical Services, Inc.
520 W South Park Ave
Oshkosh WI 54902
BID $252,990.00
ADDENDUM 1 YES
PREQUAL YES
BID BOND YES