HomeMy WebLinkAbout03. 20-34 JANUARY 28, 2020 20-34 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO HUNTER SECURITY AND SURVEILLANCE
SYSTEMS FOR AN EXACQVISION NETWORK VIDEO
RECORDER FOR INFORMATION TECHNOLOGY DIVISION
($26,165.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City's current Network Video Recorder has surpassed its years of
service and requires replacement; and
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the
replacement network video recorder unit; and
WHEREAS,upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
HUNTER SECURITY AND SURVEILLANCE SYSTEMS
W7567 Molly Marie Court
Greenville, WI 54942
Total Bid: $26,165.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of the
same, all according to plans, specifications, and bid on file. Money for this purpose is
hereby appropriated from:
Acct No. 0100-0110-7202 Information Technology/Office Equipment
Cry
of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Manager
DATE: January 16,2020
RE: Award Bid to Hunter Security and Surveillance Systems for an ExacqVision Network
Video Recorder for Information Technology Division($26,165.00)
BACKGROUND
The City's current NVR(network video recorder)has reached the end of its normal service life and must
be replaced. The NVR records and stores video surveillance from city facilities and police department
interview rooms. The Common Council allocated$30,000 in the Information Technology Division's 2020
Operating Budget for this lifecycle replacement.
ANALYSIS
Working with IT staff, Purchasing prepared bid specifications for a replacement unit. Key to the
specifications was that the new NVR would have to be able to migrate from the existing NVR, allowing
existing data to be retained and accessible for 121 days. Additionally,the specifications required bidders
to acquire temporary licensing for the existing system after the existing license is transferred to the new
NVR. Bids were advertised in the local paper and posted online on Onvia Demandstar. Bids were
received on January 16, 2020. The bid tab is attached. Staff reviewed of the bids concluded the low bid
met all minimum bid specifications.
FISCAL IMPACT
The total fiscal impact for this bid is$26,165.00. This project will be charged to A/N#: 01000110-7202.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Hunter Security and Surveillance
Systems for$26,165.00.
Respectfully Submitted, Approved:
Jon G.Urben, General Services Manager Mark A. Rohloff, City Manager
City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us
BID TAB EXACQVISION NVR
FOR CITY OF OSHKOSH I.T.
BIDS DUE JANUARY 16, 2020
New Z Series 26" Rail Kit for
NAMES OF BIDDERS Server Z Series Z CPU Upgrade Total
Hunter Security and
Surveillance Systems
W7537 Molly Marie Court $25,687.00 $73.00 $405.00 $26,165.00
Greenville WI 54942
Digicorp Inc
3315 N 124th Street Suite
E $28,999.00 $78.00 $436.00 $29,513.00
Brookfield WI 53005