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HomeMy WebLinkAbout03. Council Minutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN NOVEMBER 26, 2019 REGULAR MEETING held Tuesday, November 26, 2019, at 6:00 p.m. in Council Chambers, City Hall Mayor Palmeri presided PRESENT: Council Member Matt Mugerauer, Jake Krause, Bob Poeschl, Bill Miller, Deb Allison-Aasby, Deputy Mayor Steven Herman and Mayor Lori Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; John Fitzpatrick, Assistant City Manager and Director of Administrative Services Council Member Mugerauer read the Invocation. The Pledge of Allegiance was led by Edward Lee from Lakeside Elementary School; and, Ezekiel Lee from South Park Middle School. CITIZEN STATEMENTS Tony Palmeri, 212 W. Parkway Avenue, thanked the parks, transit and fire department for their impact on Charlotte Dyer's life, the Mayor's mother and his mother in law who recently passed. Steve Barney, 1335 Summit Avenue, expressed his concerns regarding climate change and thanked Greta Thunberg for her efforts. He stated he was pleased with the direction of the sustainability board. He read a passage from Greta Thunberg's speech. CONSENT AGENDA Report of Bills by the Finance Director Approval of Cash Report from July, 2019 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 Resolution 19-589 Approve Settlement with Walmart for Property Tax Assessments for Tax Years 2017, 2018 & 2019 for Property Located at 351 South Washburn Street Resolution 19-590 Approve Professional Services Agreement for Environmental Support for 2020 Capital Improvement Projects / Support for 2020 Capital Improvement Projects /Technical Services, Inc. ($97,500.00) Resolution 19-591 Approve Professional Services Agreement for Optimized Lead & Copper Corrosion Control Treatment Demonstrative Study/Jacobs Engineering Group, Inc. ($158,500.00) Resolution 19-592 Approve Change Order No. 1 for Public Works Contract No. 19-14 Ceape Avenue Parking Lot Reconstruction & Fencing for Police Department Parking Lot/Vinton Construction Company, Inc. ($126,239.80) Resolution 19-593 Approve Intergovernmental Agreement with Town of Oshkosh for Re-Paving of Vinland Street Resolution 19-594 Approve Agreement with Sprint for Cellular Antenna Installation on New Marion Road Water Tower ($27,600.00 Annual Payment to City) Resolution 19-595 Approve Conditional Use Permit for an Outdoor Storage Use at 36 East 101h Avenue (Plan Commission Recommends Approval) Resolution 19-596 Reassign Polling Site for District 4 Deputy Mayor Herman received an email from County Board Supervisor Windgren that stated his concerns about individuals not voting within their district. He asked Clerk Ubrig for clarification on moving the polling site and where voters would vote. Ms. Ubrig stated that in 2017 she moved four polling sites out of the schools and relocated them. She explained that Webster Stanley Elementary School was the only school remaining as a polling site and the school administration had requested the polling site be relocated. She explained the safety issues and disruption the voting process was to the school's daily activities. She stated she looked at other sites within the district to accommodate voter accessibly, parking and security: those sites did not meet the requirements. She explained she looked outside the district and the library was an option. She stated she toured the 2 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 library, it meet all the requirements, was a good fit and would be a positive experience for voters. She explained she would do her due diligence to inform the voters and make their transition as smooth as possible. Deputy Mayor Herman expressed his concerns about the site being 1.36 miles from the current polling site, which had many elderly voters in the district with a high voter turn- out. He stated he hoped if approved, the public would get out and vote. He understood things could change after the 2020 Census. He questioned if there were other polling sites outside their districts. Ms. Ubrig stated that this was the first time a site was outside the voting district boundaries in her time with the City. She stated that due to circumstances she had to look outside of district. She explained the district had a high voter turnout and for convenience the elderly could vote by absentee ballot. She thanked Webster Stanley School for their partnership throughout the years. Resolution 19-597 Approve Special Event—UW Oshkosh to host their Midyear Commencement at the UW Oshkosh Kolf Sports Center/December 14, 2019 Resolution 19-598 Approve Special Event—Father Carr's Place 2 Be to utilize City streets for the Father Carr's Bridge Walk/May 30, 2020 Resolution 19-599 Approve Special Event—Oshkosh North Baseball, Inc. to utilize Reetz Softball Complex at Menominee Park for the Spartan Summer Slam/ June 5 - 7, 2020 Resolution 19-600 Approve Special Event—Anglers Insight Magazine (AIM) to utilize Menominee Park & Millers Bay for the AIM Weekend Walleye Tournament/June 7, 2020 Resolution 19-601 Approve Special Event—Oshkosh Yacht Club to utilize Menominee Park near the beach house, Merritt Avenue & Lake Shore Drive for Championship Regatta/August 21 - 23, 2020 the Laser District 20 Resolution 19-602 Approve Special Event—Anglers Insight Magazine (AIM) to utilize / Menominee Park & Millers Bay for the AIM Weekend Walleye Series State Championship August 21 & 22, 2020 3 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 Resolution 19-603 Approve Special Event - ReThink Addiction Run to utilize City streets for the ReThink Addiction Run/Walk/ September 12,2020 Resolution 19-604 Approve Appointment to Landmarks Commission Resolution 19-605 Approve Combination "Class B" License, Special Class "B" Licenses & Operator Licenses MOTION: ADOPT CONSENT AGENDA EXCLUDING RESOLUTION 19-589 (Mugerauer; second, Miller) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri Resolution 19-589 Approve Settlement with Walmart for Property Tax Assessments for Tax Years 2017, 2018 & 2019 for Property Located at 351 South Washburn Street MOTION: ADOPT (Mugerauer; second, Allison-Aasby) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri Council Member Poeschl requested an explanation of the settlement. Ms. Lorenson replied the City had an appraisal done and it was comparable yet it was not dark store comparable. She stated the Walmart appraisals used some dark store comparables. She explained the square footage of surrounding city's were looked at and not sure if amounts were lowered in prior years using the dark store methods. Mr. Rohloff stated it was not the dark store method and the Walgreen's case was a closer analogy to the process the city was following. Ms. Lorenson replied there was a lot involved and had an expert review the assessor's assessment. She stated the Walmart's appraisal was reviewed along with how other municipalities valued there properties. Council Member Poeschl questioned if this tool was being used by larger corporations to contest their tax assessed value to lower their tax bill. Ms. Lorenson and Mr. Rohloff agreed. 4 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 Council Member Poeschl questioned if staff felt this was an appropriate payout. He stated that larger corporations worked the process to get a lower bill and taxpayers were paying the difference. He questioned the settlement amount and if there were funds available. Ms. Lorenson replied yes and stated the case was thoroughly evaluated and felt the amount was high. She stated they paid the 2017-2018 taxes and the city would refund that portion. She stated there would be charge backs for the taxing jurisdictions. Due to the timing the city was unable to recalculate the amount for the 2019 tax bill and Walmart would receive a refund once the taxes were paid. She stated she was unsure how that would affect the budget. Russ Van Gompel, Director of Finance, stated that the 2019 tax bill would need to be paid, request a refund, and then the charge back process would take place. Council Member Miller questioned if the charge back funds would come from the budget or the general fund. Mr. Van Gompel replied all tax collections are held in a separate fund. He explained the city would charge back the other tax entities for their share after payment was received. Mr. Rohloff replied the process will go through accounting that will demonstrate the funds coming in and going out. He stated it will show it as an expenditure in the budget. ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 19-606 Approve Zone Change from Institutional (I) District to Institutional Planned Development (I-PD) District at 1745 Oregon St (Plan Commission Recommends Approval) MOTION: ADOPT (Herman; second, Miller) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri Ordinance 19-607 Approve Zone Change from Institutional (I) District to Institutional Merritt Avenue (Plan Commission Recommends Approval) MOTION: ADOPT (Allison-Aasby; second, Miller) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri 5 PROCEEDINGS OF THE COMMON COUNCIL-NOVEMBER 26, 2019 Ordinance 19-608 Cancel December 24, 2019 Council Meeting (Staff Recommends Waiving the Rules & Adopting on First Reading) MOTION: SUSPEND RULES FOR CONSIDERATION (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri MOTION: ADOPT (Mugerauer; second, Poeschl) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri Ordinance 19-609 Update Parking Regulations on Eagle Street and Marion Road (Traffic &Parking Advisory Board Recommends Approval) FIRST READING: LAID OVER UNDER THE RULES Ordinance 19-610 Designate the Intersection of West 101h Avenue & Minnesota Street as a 2-way stop (Minnesota stops for West 101h Avenue, currently a yield) (Traffic &Parking Advisory Board Recommends Approval) FIRST READING: LAID OVER UNDER THE RULES Ordinance 19-611 Repeal & Replacement of Chapter 13 Fire Prevention Mayor Palmeri asked for a brief over view of the code. Mike Stanley, Fire Chief, stated the updates in the ordinance were to reflect the National Fire Protection Association standards within the international fire code. He explained the city would utilize the third-party vendor to preform record management system functions. He stated having the lock boxes to gain entrance would prevent issues getting into buildings going forward. He explained the department would assist with the installation and maintenance of the boxes. Mayor Palmeri requested an explanation of the fire pits in the city and permits. Chief Stanley stated the department received frequent calls of individuals having outside burning with no consideration of the weather, this would assist the department to regulate 6 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 and enforce the code. In an unlikely event, if there was an open burn creating a wild fire, the department would be able to restrict and ban those areas. Council Member Miller questioned if these codes would change the fire pits previously approved to use. Chief Stanley replied the ordinance created a permitting process and Council would need to approve additional changes. FIRST READING: LAID OVER UNDER THE RULES Resolution 19-612 Approve Great Neighborhoods Capital Improvement Programs Funding for Millers Bay Sign Design in the Amount of$18,500.00 Charles Williams, 1416 Menominee Drive, representing Miller Bay's Neighborhood Streetscape Committee, gave the history of the neighborhood and requested council support on the proposed sign design. MOTION: ADOPT (Mugerauer; second, Miller) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri Resolution 19-613 Approve 2020 Across the Board Market Increase for Non-Represented Employees MOTION: ADOPT (Mugerauer; second, Miller) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri Resolution 19-614 Adopt Debt Management Policy (Long Range Finance Committee Recommends Approval) Council Member Mugerauer requested a brief synopsis of the policy. Russ Van Gompel, Director of Finance, stated the memorandum explained the four measurements of debt retirement. He explained the debt policy would assist to maintain or improve the city's rating. He stated with the policy, the city would be proactive with sound practices. 7 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 Mayor Palmeri questioned how the debt levy and meters would impact each other. Mr. Van Gompel replied they could be in conflict, he explained the debt and borrowing issues. Council Member Miller asked for an explanation of what debt looked like 12 years ago compared to today. He thanked the Long-Range Finance Committee on their work. Mr. Van Gompel stated the city debt was a financial tool due to the local government limitations from the State of Wisconsin. He explained it was important for the Long-Range Finance Committee to plan for future projects. MOTION: ADOPT (Mugerauer; second, Miller) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri Resolution 19-615 Approve Specific Implementation Plan for an Adaptive Reuse of a Former School to a Senior Living Apartment; 619 Merritt Avenue (Plan Commission Recommends Approval) Mayor Palmeri requested an overview of the project. Mark Lyons, Planning Service Manager, explained the project was being redeveloped into a senior living apartment complex and would require rezoning. Council Member Poeschl questioned the garage area of the development Mr. Lyons replied there would be 36 tenant parking stalls. Mayor Palmeri questioned the parking situation with the church. Mr. Lyons replied there was an arrangement in place. Council Member Poeschl questioned the on street parking and condition of the street. James Rabe, Director of Public Works, stated Boyd Street had been reconstructed five or six years ago and would not be redone for a long time. Council Member Poeschl questioned the driveways on the north and east side. 8 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 Mr. Lyons explained the north side entrance was for the church and senior living project: the east side would be for the living center project only. He stated the senior living complex would be affordable housing with 35 units and available for individuals 55 years and older. Council Member Poeschl questioned angle parking. Mr. Rabe stated that angle parking was requested by the property owner and assessed. MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mr. Rohloff stated there would be a workshop on January 28, 2020 at 5:00 p.m. in room 404; the room would be arranged to accommodate all boards involved. Mayor Palmeri indicated the workshop would include the Plan Commission, Redevelopment Authority, Housing Authority and Common Council. Mr. Rohloff reminded Council of the Strategic Planning Retreat scheduled for January 29, 2020. Allen Davis, Director of Community Development, explained the draft plans were on the website and the final documents would be available after the retreat. Mayor Palmeri discussed having a small child activity area at City Hall for kids during board and commission meetings. Deputy Mayor Herman questioned if there were legal issues. Mayor Palmeri stated the area would have parent supervision, with a television setup so parents could follow along and return to the meeting when their presence was needed. Council agreed with supervision of a parent it was a good idea. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements to Council. 9 PROCEEDINGS OF THE COMMON COUNCIL—NOVEMBER 26, 2019 CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS Council Member Poeschl, Deputy Mayor Herman and Mr. Rohloff discussed if student transit should be an agenda item or discussed in closed session. Council Member Allison-Aasby thanked Council Member Mugerauer, the Long-Range Finance Committee and staff for their review and suggestions on the debt policy. CITY MANAGER ANNO UNCEMENTS & STATEMENTS Mr. Rohloff discussed the housing stock inventory and reviewed several professional service agreements that included capital improvement projects for 2020, structural engineering, storm water and site plan review. He mentioned the pamphlet showing how tax dollars were spent and that it would be mailed with tax bills. Council Member Miller asked for an explanation Mr. Van Gompel explained the property tax distribution and levy allocation. MOTION: ADJOURN (Mugerauer second, Allison-Aasby) CARRIED: VOICE VOTE The meeting adjourned at 7:10 p.m. PAMELA R. UBRIG CITY CLERK 10 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN DECEMBER 10, 2019 MEETING held Tuesday, December 10, 2019, at 5:00 p.m. in City Manager's Office, City Hall Mayor Palmeri presided. PRESENT: Council Members Jake Krause, Deb Allison-Aasby, Steven Herman, Matt Mugerauer and Mayor Lori Palmeri EXCUSED: Council Members Bob Poeschl and Sill Miller ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney, Jim Collins, Transportation Director MOTION: CONVENE INTO CLOSED SESSION PURSUANT TO SECTIONS 19.85(1)(E) OF THE WISCONSIN STATE STATUTES CONCERNING NEGOTIATION STRATEGY TO BE ADOPTED IN RELATION TO A POTENTIAL AGREEMENT WITH THE OSHKOSH AREA SCHOOL DISTRICT FOR STUDENT TRANSPORTATION SERVICES (Herman; second, Mugerauer) CARRIED: Ayes (5) Krause, Allison-Aasby, Herman, Mugerauer and Mayor Palmeri MOTION: ADJOURN (Mugerauer; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 5:01 p.m. PAMELA R. UBRIG CITY CLERK PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN DECEMBER 10, 2019 REGULAR MEETING held Tuesday, December 10, 2019, at 6:00 p.m. in Council Chambers, City Hall Mayor Palmeri presided. PRESENT: Council Members Jake Krause, Bob Poeschl, Sill Miller, Deb Allison-Aasby, Steven Herman, Matt Mugerauer and Mayor Lori Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Council Member Krause read the Invocation. The Pledge of Allegiance was led by students from ALPs Charter School / CODE ORANGE Lego League Team. INTRODUCTION OF CITY STAFF Mark Lyons, Planning Service Manager introduced Brian Slusarek, as the new Planner and stated he had been with the City for several years in the Planning and Inspection Division with a degree in Urban Planning. PROCLAMATION Mayor Palmeri presented Bernie Faust a proclamation and declared December 10, 2019 as Bernie Faust Day. Bernie Faust thanked Council and shared several stories from the past. PRESENTATIONS ALPSs Charter School/ Code ORANGE Lego League Team PROCEEDINGS OF THE COMMON COUNCIL—DECEMBER 10, 2019 ALPs Charter School / CODE ORANGE Lego League Team explained their biodigester pickup project. They explained instead of the waste going to the landfill it would be taken to the local biodigester that would convert the waste into reusable products. They stated the digester would trap the raw biogas and convert it into energy, and the solid waste would be turned into compost for farms and gardens. They explained the city would rotate the pick-up with the recycling schedule. They stated the carbon sheet would trap the odors with replacement every three months. They explained the cost factors to implement the project along with long term savings. World Relief Tami McLaughlin, World Relief Fox Valley Director, gave an overview on the World Relief program and their updated locations. She stated there were a large number of refugees entering various communities and explained the process when they were admitted to our country and at local levels. She stated that administration now required consent from state and local officials in order for refugee resettlement to continue. She stated Oshkosh and the Fox Valley had a partnership and that they met monthly to discuss various matters and balanced placement of refugees. She stated there was emphasis on recruiting volunteers and donations from local churches and acknowledged that Oshkosh had five churches that provided support. She explained how the refugees impacted the community's economy and the local job force positively. She thanked Council and asked for their support to receive refuges. Council Member Miller questioned the disparity between Appleton and Oshkosh. He also questioned why other communities in the State were not part of the program. Ms. McLaughlin explained that World Relief had started in Oshkosh when they noticed the disparity they expanded into Appleton and this created a better balance between communities. She explained both communities were receptive, supportive and similar on how refugees were welcomed and received. She explained there were three resettlement areas in the state with Milwaukee being the largest followed by Oshkosh/Appleton then Madison. She explained if there was a need, they would consider a resettlement in other communities. Council Member Allison-Aasby discussed how resettlement was done in the past since she was part of the process. She requested to have a discussion with Ms. McLaughlin at a later date to discuss the process and the challenges when communities refuse to accept refugees in their area. 2 PROCEEDINGS OF THE COMMON COUNCIL—DECEMBER 10, 2019 Ms. McLaughlin replied they had not had any issues. She stated Appleton and Menasha were great and Neenah was a little more complicated with their housing. Council Member Herman stated the city needed to stay strong and continue to support the need. Kathy Propp, 1936 Hazel Street, thanked the Council and encouraged them to continue to support the refugee program. Mr. Rohloff explained having Ms. McLaughlin tell her story was beneficial and would look for feedback. He stated the decision should be made as a community, and encouraged other Fox Valley Communities to support the program. Council Member Allison-Aasby questioned schools involvement in the program. Ms. McLaughlin replied there were usually two representatives from the school district at the meetings. Council Member Poeschl stated he had been able to house many of the refugees and help transition them into the community. He thanked the organization for all their work. Council Member Krause stated his support for the program. Mayor Palmeri thanked the organization for working with the Police Department that provided bikes to the refugees. CITIZEN STATEMENTS Deb Martin, 164 Wyldewood Drive, explained her concerns and stated her support for transportation for students. PUBLIC HEARINGS Resolution 19-616 Approve Issuance by the Public Finance Authority of Revenue Bonds in an Aggregate Principle Amounts not to exceed $4,200.000 To Finance Improvements to Grace Lutheran Church 3 PROCEEDINGS OF THE COMMON COUNCIL-DECEMBER 10, 2019 MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri CONSENT AGENDA Report of Bills by the Finance Director Receipt & Filing of Oshkosh Public Library Board Minutes from October 31, 2019 Receipt of Claims filed with the City's Insurance Company: David Sparr on behalf of Erin Siewert, Lyndsey Herlache, Ryan Siewert & Andrew Siewert for alleged injuries & damages from a city vehicle Resolution 19-617 Approve Amendment to 2019 General Fund for Expenditure Restraint Program to Adjust Base Budget to Maximum Amount of 3.2% ($46,000.00) Resolution 19-618 Approve Employee Handbook Updates Resolution 19-619 Approve Agreement for assistance with Performance & Management of a Potable Water System Backflow Control Program/HydroCorp, Inc. ($124,008.00) Resolution 19-620 Approve Agreement for Professional Services for 2020 Wastewater Utility Technical Services /Jacobs Engineering Group, Inc. ($151,730.00) Resolution 19-621 Approve Professional Services Agreement for 2020 Water Utility Technical Services /Jacobs Engineering Group ($140,840.00) Resolution 19-622 Award Bid for Public Works Contract No. 18-01 to Advance Construction, Inc. for Kienast-Paulus Landfill Gas Venting ($848,673.00) Resolution 19-623 Approve Professional Services Agreement for Construction Monitoring & Documentation/Project Management & Operation & Maintenance Services Related to Contract No. 18-01 Kienast-Paulus Landfill Gas Venting/AECOM Technical Services, Inc. ($309,953.00) 4 PROCEEDINGS OF THE COMMON COUNCIL-DECEMBER 10, 2019 Resolution 19-624 Approve Purchase to Pierce Fire Apparatus & Equipment Inc. for Two Fire Engines for Fire Department ($1,279,800.00) Resolution 19-625 Award Bid to Berglund Construction for Repairs for the Convention Center/Best Western Hotel Parking Ramp ($71,000.00) Resolution 19-626 Approve Purchases from American Conservation & Billing/Solutions, Inc. of Aquahawk Software for Finance, Public Works and Information Technolgy (92,132.00) Resolution 19-627 Award Bid to Various Vendors for Chemicals for the Water Filtration/Wastewater Treatment Plants for 2020 (Various Amounts) Resolution 19-628 Approve Conditional Use Permit to Establish an Additional Outdoor Storage Use at 3300 Medalist Drive (Plan Commission Recommends Approval) Resolution 19-629 Approve Specific Implementation Plan for Automotive Sales/Display & an Automotive Service Facility; 3365 South Washburn Street (Plan Commission Recommends Approval) Resolution 19-630 Approve GO Transit Revenue Agreement with Fox Valley Technical College Resolution 19-631 Authorize the Filing by GO Transit of 2020 FTA & WisDOT Operating & Capital Assistance Grants as well as County Transportation Assistance Resolution 19-632 Approve Renewal of Agreement with the Town of Algoma Sanitary District No. 1 Resolution 19-633 Approve Renewal of Agreement with the Town of Black Wolf Sanitary District No. 1 Resolution 19-634 Approve Democratic & Republican Election Inspectors Resolution 19-635 Approve Combination"Class B" License, Special Class "B" Licenses, Operator Licenses, Taxi-Cab Driver & Secondhand Dealer Licenses 5 PROCEEDINGS OF THE COMMON COUNCIL-DECEMBER 10, 2019 MOTION: ADOPT CONSENT AGENDA (Mugerauer; second, Herman) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri PENDING ORDINANCE Ordinance 19-636 Update Parking Regulations on Eagle Street and Marion Road (Traffic & Parking Advisory Board Recommends Approval) MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri Ordinance 19-637 Designate the Intersection of West 101h Avenue & Minnesota Street Streets as a 2-way Stop (Minnesota stops for West 101h Avenue, currently a yield) (Traffic & Parking Advisory Board Recommends Approval) MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri Ordinance 19-638 Repeal & Replacement of Chapter 13 Fire Prevention MOTION: ADOPT (Mugerauer; second, Allison-Aasby) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri NEW ORDINANCE: Ordinance 19-639 Approve Zone Change from Central Mixed Use District (CMU) to Central Mixed Use District with a Planned Development (CMU-PD) at 717 Oregon Street (Plan Commission Approved) FIRST READING; LAID OVER UNDER THE RULES Daniel Frank, 1111 Washington Avenue, owner of M Toxin Venom Lab gave an overview on the business, he explained they would extract venom and provide educational service to the community. 6 PROCEEDINGS OF THE COMMON COUNCIL—DECEMBER 10, 2019 Council Member Poeschl questioned the benefits of the business. Mr. Frank stated he provided service to the World Health Organization for various medical research projects. NEW RESOLUTIONS: Resolution 19-640 Establish 2020 Storm Water Utility Rate to $196.92 /ERU MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri Mr. Rabe explained the rate was based on the analysis that Ehlers presented to Council at the budget meeting. He stated Ehlers recommended a 7 percent increase to fund the Capital Improvement Program (CIP) and budget; the increase would take effect April 1, 2020. Mayor Palmeri questioned what the increased amount would be per month. Mr. Rabe explained the increase would be $16.41 per equivalent runoff unit, about a dollar a month. Resolution 19-641 Approve 2020 Pilot Housing Stock Improvement Programs: New Construction, Code Compliance, & Historic Preservation MOTION: ADOPT (Herman; second, Krause) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Deputy Mayor Herman asked for an explanation of the program. Allen Davis, Director of Community Development, stated there were three new incentives regarding the housing stock. He stated the new construction, would give contractors incentive to build on existing lots. He explained the code compliance and historic restoration design standard programs offered 0% interest until the property was sold or repaid to assist property owners. He stated applications and brochures were available after January 1st and information would be shared with media, contractors and neighborhood associations. He indicated that the Redevelopment Authority (RDA) was involved in the program. 7 PROCEEDINGS OF THE COMMON COUNCIL—DECEMBER 10, 2019 Mayor Palmeri stated she appreciated the work that went into these programs over the last year. Resolution 19-642 Approve Lakeshore Park Master Plan (Advisory Park Board Plan Commission Recommend Approval) Kathy Propp, 1936 Hazel Street, stated her support for the Lakeshore Master Plan. She urged Council, the Foundation and local businesses to assist with funding of the potential ten million dollar cost. She also urged a financial plan be set up to for future needs of the area to make the project successful. Deputy Mayor Herman stated he agreed the project was a priority, that the golf course was taken from the community and bike/walking trails would be areas for the public to utilize. Ray Maurer, Director of Parks, stated the Smith Group, public boards and committees meet jointly with the public to get input on the plan. Nathan Himler, representative from the Smith Group, gave a timeline of the project that started in May 2019. He explained the plan development included site visits, public surveys and public meetings. Mayor Palmeri questioned if citizens could currently snow shoe/cross country ski in the western part of the park. Mr. Maurer replied the signage was not taken down yet and would have to check with city staff to see if the area was safe to be utilized. Deputy Mayor Herman questioned how the phases were prioritized and why the shoreline would not be done first. Mr. Himler explained phasing and budgets targets were meant for group priorities and implementation of the plan was at the City's discretion. MOTION: ADOPT (Poeschl; second, Herman) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri 8 PROCEEDINGS OF THE COMMON COUNCIL—DECEMBER 10, 2019 Resolution: 19-644 Approve Amendment to TID Development Agreement with Merge, LLC for Redevelopment of Parcels H, I and J within the Marion Road Redevelopment Area to Extend Closing to March 31, 2020 MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri Deputy Mayor Herman questioned the delay and who was responsible for the cost of the contaminated soil. Allen Davis, Director of Community Development, explained that the project was complicated and there items that need to be cleared up with the title along with ongoing geotechnical and remediation issues that needed to be worked out. He stated the City was responsible for the soil cost and would be included in future payments. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS Mr. Rolhoff explained the Tax Increment Finance Application process. Mr. Davis stated the locations were Smith School, the Redevelopment Authority (RDA) property on South Main Street and a couple other projects on North Main Street. Mr. Rolhoff, stated the City did not have any applications at this time and would like to schedule a presentation by Tim Hess of Invista Analytics on January 14, 2020 at 5:00 pm. He informed Council there would be a joint workshop with Council, Plan Commission, Redevelopment Authority and Rental Housing Advisory Board regarding analysis of impediments to the Fair Housing Plan and Community Development Block Grant 2020- 2024 Consolidated Plan on January 28, 2020 at 5:00 pm. He explained the all-day Strategic Planning retreat was scheduled for January 29, 2020 at 8:00 am the location to be determined. Mayor Palmeri requested an agenda for the retreat prior to the 29th. Mr. Rohloff stated the survey would be coming out by the end of the week and would be included into the agenda. 9 PROCEEDINGS OF THE COMMON COUNCIL—DECEMBER 10, 2019 Mayor Palmeri informed Council that she and City Manager Rohloff met with the City's Human Resource to discuss the Diversity and Inclusion Committee which would be brought to Council. Michelle Behnke, Human Resource Manager, stated diversity was an important component when recruitment is needed in our organization. She requested Council for investment in training for all employees in diversity and inclusion. Mayor Palmer explained the external part was a recommendation for a Diversity Committee that would research, prioritize and update information to share with the public. Council Member Krause explained community members were willing to participate and make the community better. Deputy Mayor Herman questioned if there would be a board or commission assigned and a brief description of the tasks. Mr. Rohloff stated the committee would be given general direction. Mayor Palmeri stated the formation would be an advisory Committee for Council with limited staff involved. Council Member Miller questioned the statistics with minorities for city employees. John Fitzpatrick, Assistant City Manager / Director of Administration Services, explained the demographics were closer than prior years. He stated the City wanted to be successful and provide equal opportunity. Mr. Rohloff stated a draft would be circulated to Council, he wanted to have general information before the City Attorney started working that ordinance. He felt the committee would create an action/ strategic plan after the first of the year. Council Member Mugerauer updated the Council on the Ad Hoc Committee regarding the status and options for special assessments and their meetings were held every three weeks. Mayor Palmeri questioned if there were minutes for the public to review. Mr. Rohloff stated there were no minutes, they did have notes that were taken during 10 PROCEEDINGS OF THE COMMON COUNCIL—DECEMBER 10, 2019 meetings. He also talked about the transportation fee power point that was available for Council to review. Deputy Mayor Herman questioned why the creation of the ad hoc committee and lack of minutes. Mr. Rohloff stated the meetings were noticed with documented notes that gave a reflection of those meetings, not formal minutes. Council Member Mugerauer explained the committee meetings were handled similar to other board and commission in terms to quorum and attendance. He stated notes were being taken and reviewed at the following meeting. CITIZEN STATEMENTS TO CO UNCIL There were no citizen statements to Council. COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS There were no Council Member announcements or statements. CITY MANAGER ANNO UNCEMENTS & STATEMENTS Mr. Rohloff gave an overview of the outstanding issues and that several items discussed in the meeting such as the housing stock inventory and the strategic plan session was scheduled. He explained the life line rates were part of the City's rate application that would be reported back to Council once the city went through the process which should be around mid-year, it was approximately a six month review. He stated the bidder for the Oshkosh Avenue bridge closure in 2020 was identified. Mr. Rabe replied the contract had been awarded and there was no schedule established at this time. Council Member Miller thanked Mr. Rabe and his department for their work with the university and local businesses regarding signage during this closure Mr. Rohloff stated there was a public input meeting on December 11, 2019 at 6:00 pm at Oaklawn Elementary School for the Jackson Corridor Study and this was the first of a several meeting. He explained there were several professional services agreements for 11 PROCEEDINGS OF THE COMMON COUNCIL-DECEMBER 10, 2019 2020 that included the wetland services, quarry and landfill operations and maintenance, storm water management assistance and the Museum Foundation repair. MOTION: CONVENE INTO CLOSED SESSION TO DISCUSS PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY (Herman; second, Mugerauer) CARRIED: Ayes (7) Krause, Poeschl, Miller, Allison-Aasby, Herman, Mugerauer, Mayor Palmeri MOTION: ADJOURN (Mugerauer; second, Miller) CARREID: VOICE VOTE The meeting adjourned at 7:51 p.m. PAMELA R. UBRIG CITY CLERK 12