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STORM WATER UTILITY APPEALS BOARD Minutes
November 21, 2019, 7:30 am
Oshkosh City Hall, Room 404
Present: John Kiefer; Maureen Muldoon, Paul Janty, and Kyle Clark;
Absent: Richard Pratt
Also Present: Justin Gierach, Engineering Division Manager / City Engineer; Dan Gabrilska, Civil
Engineering Supervisor; Jim Bachhuber, Brown and Caldwell
I. Call to Order.
A. Mr. Kiefer called the meeting to order at 7:32 am.
II. Approval of September 19, 2019 Meeting Minutes
Motion to amend Item II to include the receipt and filing of Discussion Summary from October 17. (Mr.
Clark / Ms. Muldoon) approved 4-0.
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Ms. Muldoon identified a correction on September 19
sentence).
Motion to approve September 19 minutes as amended, and acknowledge receipt and filing of October 17
discussion summary. (Ms. Muldoon / Mr. Clark). Approved 4-0
III. Discuss 2020 Operating and Storm Water Utility Capital Budgets presented by Ehlers, on October
17, 2019, overview by Board members and City staff
A. Mr. Janty asked if Ehlers fees are a fixed fee contract or is it revenue based. Mr. Gierach replied that
he was not sure, but believed it was a time and material not to exceed contract.
B. Mr. Gierach stated that Ehlers prepares the report as part of their ongoing services with the City.
C. Mr. Kiefer asked if the information showed when the debt service will begin going down. Mr. Clark
stated that debt service begins to go down approximately in 2030.
D. Mr. Clark stated that rate increases must continue but the rate increase is now below 10% per year.
E. Mr. Janty commented that the 6-month operation balance is excessive. The target should be 3
months. Mr. Kiefer stated that his school district operates in the 25% fund balance (3 month) range.
IV. Update on 2020 Stormwater Management Plan status by Jim Bachhuber
A. Mr. Bachhuber summarized the current status. The DNR grant is about $78,000 with a City share of
about $82,000. The City is awaiting the formal grant award information from the DNR and will
commence the work in January 2020. The purpose of the stormwater management plan is to update
the 2014 plan and maintain the City compliance with their MS4 Permit related to the Upper Fox /
Wolf River Basins TMDL.
V. Update on Board Procedures: Remote Participation by Members.
A. Mr. Kiefer summarized that at this time, remote participation is not allowed according to legal
opinions from the City Attorney. Mr. Kiefer stated that this option should be kept in front of the
Mayor and City Manager.
B. Mr. Clark stated that remote participation in committees is allowed in other states.
C. Mr. Gierach stated that not all meeting rooms are equipped to facilitate recording and open records
access.
VI. Update of USGS Leaf Study:
A. Mr. Clark summarized that house visits were conducted by Ms. Muldoon and Mr. Clark.
B. Ms. Muldoon stated that some neighbors did complain about piles of leaves blowing in the street and
clogging the gutter.
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C. Mr. Gabrilska stated that the leaf study ended early because of snow. Leaf pick up was conducted
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November 12.
D. Mr. Janty asked if we know when the USGS data will be available. Mr. Bachhuber replied that data
likely would not be processed, verified, and made available until summer 2020. The impacts on the
current DNR policy will take longer.
VII. Program Update.
A. Mr. Gabrilska provided the following project updates:
1. Hazel Street: Street is open, and project is complete. Some cleanup will need to be done in the
Spring.
2. Oregon Street: Street is open, and the project is complete.
3. Ceape Parking Lot permeable pavers: Project is complete. Some asphalt patchwork yet to be
done.
4. Parkway Basin: Nothing new to report with RR negotiations.
5. Wittman Airport culvert: Nothing new to report. Construction may start next year. This is a
county funded project.
6. Waukau Bridge: concrete pavement is done. Some miscellaneous work yet to be completed.
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7. Jeld-Wen Outfall: The dredging permit is complete, and dredging should start December 2.
Outfall permit is still pending from DNR.
8. Update on DNR 2020 Urban NPS Planning Grant. (see Item IV above).
VIII. Discussion of Future Meeting Agenda Items.
Topics to be included on future agendas include:
A. Discussion of modeling for extreme events. City can show what current modeling indicates for 100-
year events pre- and post- management conditions. Include graphic of areas that are under some type
of management.
B. AES vegetation management update
C. Updates on Gallups and Johnson Creek studies
D. Rate changes
E. Adopt-A- Pond program
F. List of CIP projects that have been funded but not completed (from previous years CIP).
G. Update on medallion placement on stormwater inlets.
H. Update on Public Service announcement and education plan.
I. Final CIP list for 2020.
IX. Adjournment.
Motion to adjourn (Mr. Clark / Mr. Janty (Approved 4-0 ) Adjournment at 8:32 am.
Respectfully Submitted
Dan Gabrilska;
Civil Engineering Supervisor
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