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HomeMy WebLinkAbout11-19-2019 Minutes DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnTOwn November 19, 2019 Oshkosh OSHKOSH 6LFPmA9 Pow PRESENT: Megan Lang, Kris Larson, Marlo Ambas, Kay Bahr, Sandy Prunty, Chanda Anderson, David Krumplitsch,Andy Ratchman,James Evans, Aaron Armstrong, Carrie Olson,Jill Anderson EXCUSED: Jim Stapel,David Sparr,Benjamin Rennert STAFF: Cassie Daniels -BID Manager,Jeffrey Nau-Associate Planner OTHERS: Sergeant Todd Wrage-Oshkosh Police Department, Michael Cooney-Oshkosh Farmers Markets, Michelle Schmid-Schultz-Oshkosh Farmers Markets, Brian Bender-Leadership Oshkosh/4imprint I- CALL TO ORDER Chair Lang called the meeting to order at 8:00 a.m. and a quorum was declared present. II-APPROVE MINUTES OF OCTOBER 15,2019 MEETING There was no discussion on this item. Kris Larson motioned to approve the minutes of the October 15, 2019 meeting as presented. Sandy Prunty seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Sergeant Todd Wrage reported there was one formal parking complaint, a small number of hit- and-run accidents and a few OWIs issued the past month. He also reported the department responded to a homeless individual camping at Opera House Square. The individual was asked to leave and has not returned. Marla Ambas arrives at 8:03 a.m. Ms. Olson commented that people leave stolen items on her property. Sergeant Wrage told her to call the Police Department's non-emergency number. A Community Service Officer will stop by to collect the items. Andy Ratchman arrives at 8:06 a.m. Mr. Evans commented he noticed several open intoxicants during the Holiday Parade and asked if the Police Department relaxed enforcement. Sergeant Wrage responded the department did not relax enforcement,however there was a lot of activity to monitor and they did not have many extra officers on patrol. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tvot� DOwnTOwn November 19, 2019 Oshkosh OSHKOSH IV—CREATION OF A BID STRATEGIC PLAN DISCUSSION/REVIEW PROPOSAL Ms. Lang told the Board that it has been a long time since the BID has had a strategic plan and asked BID Manager Daniels to contact Better Dash Faster Consulting, LLC (BDFC) to have a proposal prepared for development of a plan. Ms. Lang added this ties together with the agenda's next item to determine if the BID Manger position should be physically moved to the downtown to the Convention and Visitor's Bureau office or possibly City Hall. Ms. Daniels commented that there has been no plan in the eight years she has been employed with the BID. She said she met with Walter Jankowski with BDFC to discuss potential creation of a plan and she referred to the proposal included in the BID packet. Ms. Daniels added Mr. Jankowski is available to discuss this now if this is the direction the BID wants to go. Ms. Olson said she felt it is a great idea to have a plan and that BDFC's quote looks good. Jill Anderson added she thought it was confusing the BID did not have a strategic plan. Chanda Anderson added that all of the boards she has served on has some kind of long-range plan, although not necessarily prepared by a consultant. Ms. Lang said they have been operating under the old plan and they do follow the yearly BID Operating Plan. Ms. Prunty said they have been following the 2001 Downtown Action Plan and more recently, the Imagine Oshkosh Plan,however, Imagine Oshkosh broadens its scope well beyond the BID. Mr. Larson said he did not understand why the Board was having the upcoming presentation by Mr.Jankowski as they were not starting the planning process now. Mr. Evans said he has worked with Mr.Jankowski on the Oshkosh Area School District's Strategic Plan. Mr. Armstrong asked if the BID solicited other quotes. Ms. Daniels responded she did not. Ms. Lang commented that BDFC has heavy Oshkosh experience having prepared the City's, the Community Foundation's and School District plans which can be a good and a bad thing. Ms. Anderson said she is in favor of having a plan prepared and that there are advantages of having this hired out. Mr. Larson commented he has worked with Mr.Jankowski as well and likes that he prepares plans in an easy to follow format. Ms. Daniels said Mr.Jankowski is available to discuss a potential timeline. She added she can get other quotes but noted BDFC's proposal is very reasonable. Mr. Armstrong reiterated he would like to see additional quotes before moving forward. Ms. Prunty agreed to get at least two quotes to show fiscal responsibility. Chanda Anderson motioned to approve the proposal by Better Dash Faster Consulting, LLC for the amount of$2,500.00 from the Reserves Fund for preparation of the Downtown Oshkosh BID Strategic Plan. James Evans seconded the motion which passed 11-1-0 (nay—Armstrong). Ms. Lang asked the Board if they would like to hear from Mr.Jankowski. The Board concurred. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnTOwn November 19, 2019 Oshkosh OSHKOSH {kappe�[�g Naw Mr.Jankowski introduced himself via video conference. Mr.Jankowski briefly went over a potential timeline and process for creation of the strategic plan. Ms. Lang suggested they should start the planning process in January. Ms.Daniels said she will schedule a three to four hour session with the Board. V—DISCUSSION ON RELOCATION THE BID MANAGER FROM THE CHAMBER OF COMMERCE OFFICE TO THE OSHKOSH CONVENTION &VISITOR BUREAU (LARSON) Ms. Lang suggested this item should be revisited at a later time pending creation of the Strategic Plan. The Board concurred. VI—FARMERS MARKET UPDATE AND FUNDING DISCUSSION Michael Cooney distributed the Markets' year-end financial report to the Board. He noted that there will be a net loss of$18,000 for 2019. The Market will be increasing the cost of vendor spaces to$20.00 per week with a reduced rate available if paid ahead. Mr. Cooney said the price increase will add approximately$12,000 in revenue leaving a$6,000 shortage. Mr. Larson said he met with the Market organizers and it was decided a Marketing/Advertising committee should be formed. This group will be responsible to seek advertising and sponsorship dollars. Mr. Larson added that discussion on BID sponsorship can wait until the committee officially forms and meets. Jill Anderson said she would have a hard time supporting BID funding for markets located outside of the BID. Mr. Cooney responded any funding provided by the BID would go towards the shortfall created by the Downtown Saturday Market. Mr. Evans said the BID cannot do anything until the Market's committee meets. Ms. Lang added that the shortfall is not huge and there are potential sponsors out there. Mr. Cooney said if the BID does contribute to the Market,he would like to see a yearly commitment. Ms. Prunty responded she could not support a guaranteed yearly commitment because she felt ideally, these types of events should be fiscally solvent after a few years and no longer require their support. Ms. Lang concurred. Sandy Prunty motioned to lay over the Oshkosh Farmers Markets request for BID sponsorship until after the Markets' Marketing/Advertising committee meets and reports back to the BID Board. Chanda Anderson seconded the motion which passed unanimously. Mr. Cooney said he would need financial commitment from the BID, if needed,by April 1,2020. He asked Ms. Lang asked Mr. Nau to place this item on the February or March 2020 BID agenda. DOWNTOWN OSHKOSH BID BOARD MINUTES cito� oou wOwn November 19, 2019 Oshkosh OSHKOSH VII—APPROVE NOVEMBER,2019 MONTHLY FINANCIAL REPORT There was no discussion on this item. Sandy Prunty motioned for approval of the November Monthly Financial Report as presented. Kris Larson seconded the motion which passed unanimously. VIII—DOWNTOWN SEAGULL MITIGATION Ms. Prunty reported that she is currently taking inventory of which buildings have access to their rooftops. This will help determine if assistance from the city will be required or not. IX—BEAUTIFICATION UPDATE AND DISCUSSION Ms. Daniels reported that the permanent Christmas tree has been planted and decorated. Ms. Lang said the tree planting received a lot of positive press. Ms. Daniels said all of the wreaths were tested and installed on the light poles. She also said that there were issues with installing the boughs in the flower pots due to the unseasonably cold weather. Ms. Daniels said the Holiday Parade generated approximately$12,500 in revenue which will be used for 2020 holiday decor. X—BIKE SHARING (REQUESTED ITEM FROM OCTOBER MEETING) There was no update to present. XI—BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • The Holiday Parade was successful and well attended despite the cold weather. • Based on her observations, there were more people in attendance than last year. • Oshkosh Corporation was happy with their premier seating. • The Whoville event takes place this weekend. Ms. Prunty asked if there was going to be an ice skating rink this year. Ms. Lang said she has not heard. The rink was ran by the Community Foundation and Parks Department. DOWNTOWN OSHKOSH BID BOARD MINUTES c'tof? DOwnTOwn November 19, 2019 Oshkosh OSHKOSH {kappe [ g Naw XII-OTHER BUSINESS Marlo Ambas said he was approached by a BID member asking if the BID was going to hold another annual meeting. He thought the meeting could tie-in with the unveiling of the strategic Plan. Ms. Daniels added when she met with Mr.Jankowski it was discussed that communication between the BID Board and BID members should be improved. XIII-IDENTIFICATION OF AGENDA ITEMS FOR THE DECEMBER 17,2019 MEETING • Seagull Mitigation • BID Strategic Plan XIV-ADJOURNMENT With there being no further business,James Evans moved for the meeting to be adjourned at 9:24 a.m. Sandy Prunty seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division