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STORM WATER UTILITY BOARD Minutes
September 19, 2019, 7:30 am
Oshkosh City Hall, Room 404
Present: John Kiefer; Paul Janty, Kyle Clark; Maureen Muldoon
Absent: Richard Pratt
Also Present: Justin Gierach, Engineering Division Manager / City Engineer; Dan Gabrilska;
Civil Engineering Supervisor; Emily Springstroh Communications
Coordinator; Jim Bachhuber, Brown and Caldwell
I.Call to Order.
A. Mr. Kiefer called the meeting to order at 7:31 am.
II. Approval of August 15, 2019 Meeting Minutes
Mr. Janty moved for approval. Seconded by Mr. Clark (Approved (4-0).
Mr. Gierach introduced Mr. Dan Gabrilska as the new Engineering Supervisor. Dan has been
with the City for 32 years and will be filling the role as the Stormwater Utility Board
coordinator.
III. .
A. Ms. Springstroh showed the Stormwater Utility Board PSA and asked for feedback.
1.
14.37 (B) (2) (a). There was a general
in the committee name (which is the formal name as defined in Chapter 14) since there
has only been one formal utility rate appeal brought to the board since the utility was
formed.
2. Mr. Clark commented that the Leaf Study letters resulted in much feedback on social
media. Mr. Clark responded to questions as a citizen member of the Stormwater Utility
Board but referred several questions to City staff.
3. Mr. Clark suggested adding a message that the Board carries out mandates from other
levels of government.
4. Ms. Muldoon asked to make sure water quality is included in the message.
B.
study. Ms. Springstroh asked if the City should continue with the leaf study information at
this point or wait for later in the fall. This program aired about two weeks ago. The Board
suggested waiting till October for the next round of messaging.
IV.
A. Mr. Gierach reported that the City Attorney and the City does not allow remote participation
by Board members because if may violate legislative requriements.
B. Mr. Janty suggested that the City should pursue this issue through the League of
Municipality and see if legislation can be worked out to allow remote participation.
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C. Mr. Kiefer suggested that at his next quarterly meeting with the Board Chairs and City
th
Manager (October 8) this topic can be discussed. If Mr. Kiefer cannot make the meeting,
Mr. Janty will fill in.
V.
A. Mr. Gierach reported that a public information meeting was held on Monday (9/16/19). Only
three residents attended, -
residents to spread the word to their neighbors.
B. Mr. Gierach reported that signs will be made and installed at the street study area. General
information and a QR code (for more information) may be included on the sign. The signs
will also help the street crews know where to start and stop leaf pickup.
C. Regarding a door-to-door information effort by Board members: as long the Board is
Board is not in violation of public notice regulations.
D. Mr. Gierach reported that the actual end of season pickup date can be moved depending on
the weather and snow forecast, but likely will be just after Thanksgiving.
E. Mr. Gierach commented that the USGS will commence monitoring late next week (9/25)
F. There are about 50 houses in the Treatment Area. The Board discussed the idea of a door-to-
door information effort.
G. Kyle suggested the Board make house visits the first weekend in October (October 5 and 6).
H. Mr. Gabrilska reported that some residents were concerned about paying for watering the
grass when seeding is done. City may conduct the watering operation. Another option is to
credit the Stormwater Utility bill.
VI. .
A. Mr. Gierach provided the following project updates:
1. Hazel Street: Phase I (Merritt to Irving) is virtually complete; Merritt to Washington
work will have utility done by next week.
thst
2. Oregon Street: Phase 1 and 2 is paved and opening soon. Phase 3 (20 Avenue 21
Avenue)utility work is complete and paving is starting today.
3. Mini storm sewer program for 2019 is complete. Final contract bills need to be
processed.
4. Parkway Basin: nothing new to report with RR negotiations.
5. City is working with Wittman Airport regarding culvert re-sizing along the south end of
the taxiway and runway. Airport is planning on 2020 construction. No updates.
6. Libbey Basin: Complete
7. Jeld-Wen project (outfall plus some culvert) has been awarded. Construction may start
after Thanksgiving because of dredging issues.
8. Waukau Bridge is started.
9. Planning Grant: no formal decision on grant awards yet.
B. Mr. Kiefer reported on the Pioneer TIF. Stormwater infrastructure upfront costs will be paid
by the Stormwater Utility, but the Stormwater Utility will be paid back over the period of the
TIF.
VII. Discussion of future meeting agenda items.
A. Discussion of modeling for extreme events. City can show what current modeling indicates
for 100-year events pre- and post- management conditions.
B. NES to Provide Vegetation Management Update
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C. Updates to Gallups and Johnson Creek Studies
D. Rate changes
E. Adopt-A- Pond
F. List of CIP projects that have been funded but not completed
G. Storm Water Utility Board meeting schedule of times and dates.
H. Report back from Board Chairs meeting with City Manager regarding remote attendance to
meetings.
VIII. Adjournment.
A. Mr. Clark/ Ms. Muldoon motion to adjourn and seconded. (Approved 4-0). Adjournment at
8:37 am.
Respectfully Submitted
Dan Gabrilska;
Civil Engineering Supervisor
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