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HomeMy WebLinkAbout04. 19-590 NOVEMBER 26, 2019 19-590 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL SUPPORT FOR 2020 CAPITAL IMPROVEMENT PROJECTS / AECOM TECHNICAL SERVICES, INC. ($97,500.00) INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement with AECOM Technical Services for environmental site assessments, site investigations/characterizations and cleanups, documentation of contaminated soil removal during construction activities, and offsite treatment and disposal applications and approvals in the amount of ninety- seven thousand five hundred dollars ($97,500.00) Acct. No — 0321-0410-68XX-XXXXX Multiple Funds 0323-1717-7216-XXXXX Parking Lot Improvements City of W Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM. Justin Gierach, Engineering Division Manager/City Engineer DATE: November 21, 2019 RE: Approve Professional Services Agreement for Environmental Support for 2020 Capital Improvement Projects (CIP)/AECOM Technical Services, Inc. (AECOM) ($97,500) BACKGROUND The Department of Public Works requested a proposal from AECOM for environmental support for the 2020 calendar year. The services provided under this proposal include,but are not limited to, Phase I and II Environmental Site Assessments, site investigations/characterizations and cleanups, documentation of contaminated soil removal during construction activities, and offsite treatment and disposal applications and approvals ANALYSIS AECOM was chosen for this work due to their office location in downtown Oshkosh, their knowledge of the City, and vast experience with this type of work from our previous programs. The work associated with this project requires an extremely short response time in order to reduce/eliminate down time charges from contractors. When contamination is discovered in the field, the Contractor cannot proceed with work until the Consultant is on site to test, document, and ensure the materials are handled appropriately in accordance with all local,state, and federal laws. FISCAL IMPACT Staff has reviewed the agreement and costs. The cost of these services is estimated not to exceed $97,500, and will be charged to the Storm Water Utility, Water Utility, Sanitary Sewer Utility, or the Street Paving CIP depending on the location of any contamination encountered Funding is available in all four (4) accounts. I\Engrnccnng\2020 CONTRACTS\AECOM 2U2U Env Support\CC Memo for Agreement_]]-21-19 docx Page 1 of 2 RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed this agreement and in accordance with Section 12-16 of the Code, I am hereby recommending that the Common Council approve the award of this professional services agreement Approved. Mark A Rohloff City Manager JG/tlt I\Engineering\2020 CONTRACTS\AECOM 2020 Env Support\CC Memo for Agreemcnt_11-21-19 docx Page 2 of 2 AECOM Imagine it d AECOM /�+�� Delivered 558 North Main Street Oshkosh,WI 54901 aecom corn --. October 30,2019 RECEIVED AECOM Proposal Number OCR 3} Z019 OPP-830129 Mr. James Rabe, PE,CPESC OI:PUBLIC WORKS Director of Public Works DHI OSI{,WISCONSIN City of Oshkosh 215 Church Avenue Oshkosh,WI 54901 Environmental Support during the 2020 Calendar Year for the City of Oshkosh Department of Public Works Dear Mr Rabe, AECOM Technical Services, Inc (AECOM)is pleased to provide this proposal for environmental support during the construction of the City of Oshkosh's(City)2020 Capital Improvement Program (CIP). These environmental support services include, but are not limited to, providing environmental services such as Phase I and II Environmental Site Assessments (ESA), site investigation/characterization(including waste),cleanups for street and public utility improvement, storm water watershed design/improvement,facility construction/improvement,and release response/cleanups. This proposal also is intended to provide field documentation services related to results of the 2020 CIP Environmental Records Review and Geotechnical Drilling Environmental Support work previously completed. City staff will develop the Special Conditions, and incorporate into Project Bidding Documents,the requirements for management of potentially-impacted soil and groundwater per the Soil and Groundwater Management Plans prepared under a separate contract Bid item quantities will be developed based on the information delivered by AECOM under the Environmental Services during Geotechnical Exploration project. The City will provide the project plans to develop the bid quantities The bid item estimated quantities are subject to change based on actual subsurface conditions encountered during the construction of the projects. The projects that were reviewed from the 2020 CIP Environmental Records Review project include the following. • Oregon Street(West 21st Avenue to West 28th Avenue) • Snell Road (Jackson Street to Moser Street) • West 28th Avenue(Oregon Street to the end of West 28th Avenue) • Congress Avenue(Summit Avenue to the Bridge) • Washington Avenue(Lake Shore Drive to Hazel Street) • North Main Street(Snell Road to Fernau Avenue) • North Meadow Street(VVitzel Avenue to Southland Avenue) • North Eagle Street(Witzel Avenue to Southland Avenue) • Parking Lot(West 10th Avenue/Oregon Street) • Miscellaneous Additional Streets or Projects—To Be Determined AECOM will also provide environmental services in accordance with the'Environmental Services Program(Pre- Construction Screening and Construction Monitoring)'developed by the City and will include the following tasks. • Attend Project Meetings as necessary • Respond to questions and field observations as requested K\PROPOSAL1City of Oshkosh\OPP-830129_2020 Environmental Support\OPP-830129_2020 Environmental Support Proposal docx 1/5 =COM Imagine it. Delivered • Development of work plans and contaminated material management plans • Documentation for management of contaminated soil and groundwater during construction activities • Prepare off-site treatment and disposal applications and approvals • Prepare Sanitary Discharge Permits for disposal of impacted water • Prepare Project Summary reports About AECOM AECOM is a worldwide multi-disciplined engineering and consulting services firm that has maintained an office in Oshkosh since 1976. The Oshkosh office is currently comprised of 20 full time staff that provide construction management, civil engineering,geotechnical engineering, environmental engineering and environmental compliance services Additional staff in our Milwaukee, Green Bay, Middleton and Stevens Point,Wisconsin offices support the AECOM Oshkosh team Several members of our team grew up in the area and still reside within the City of Oshkosh. AECOM has had an office in Oshkosh for over 40 years. For the last 18 years, our Oshkosh office has been located on North Main Street, which is within walking distance of Oshkosh City Hall This centralized location within the City allows our team to provide rapid response time without incurring travel time and expense to projects, including attending meetings at City Hall AECOM specializes in design, bidding assistance,construction documentation, environmental services and material testing By providing these services locally,the City receives a streamlined, cost-effective approach; consistent design goal understanding and implementation, rapid response to unanticipated project conditions and elimination of multiple contracts and service providers on projects. AECOM staff is very familiar with the City Standard Specifications and City of Oshkosh engineering project goals Our high level of area knowledge,familiarity and understanding combined with our office location, skill of our local and Wisconsin-based staff, extensive project experience and site knowledge is instrumental in the success of the projects. As an additional benefit,AECOM does not charge the City for any premium overtime costs incurred on projects The scope of services and estimated cost for each individual project task is prepared based on extensive experience with similar projects, knowledge of the area, project assumptions, information provided by City staff, long-standing working relationships with regulatory agencies and review and negotiations with City staff We continually strive to provide high-level,cost-effective services to the City AECOM has provided environmental services for the City over the past 25 years. AECOM's knowledge base of the City's history and experience on environmental cleanups in Oshkosh is very extensive AECOM brings additional value by reviewing multiple City projects'objectives and site knowledge of the area to facilitate reuse of materials, project symmetry and disposal of excess materials in an effort to reduce costs and provide benefits to the City Summary of Benefits of AECOM • Completed the Geotechnical Environmental Support work for the 2020 CIP projects • Area environmental knowledge and experience and trained staff • Short response time • Relationship with Waste Management utilized to negotiate material acceptance and reduced tipping fees • Ability to quickly review impacted material, identify sources and reuse results of previous environmental work to limit expense and time to arrange for impacted soil management • Cost effective In order to expedite the processing of the landfill profile acceptance applications and removal activities,this proposal includes AECOM's Agency Agreement By authorizing this proposal,the City of Oshkosh will be authorizing AECOM to act as the authorized agent for the City of Oshkosh regarding the completion of the waste profiles and the transportation manifests, as needed,as part of the environmental support for the City of Oshkosh project activities K\PROPOSAL\City of Oshkosh\OPP-830129_2020 Environmental Support\OPP-830129_2020 Environmental Support Proposal docx 2/5 AECOM ImagineDelivered it. • . AGENCY AGREEMENT AUTHORITY TO ACT AS AGENT FOR COMPANY Pursuant to the terms and conditions of the Master Service Agreement for Services provided by AECOM Technical Services, Inc (hereinafter"CONTRACTOR")for the City of Oshkosh (hereinafter"COMPANY"),dated April 2009, (hereinafter referred to as the"Agreement"or the"MSA"),which Agreement is incorporated herein by this reference between CONTRACTOR and COMPANY COMPANY hereby authorizes CONTRACTOR to act as its agent for the purpose of arranging for the transport and/or disposal of waste("Services")encountered while providing the services described in CONTRACTOR'S proposal number OPP-830129 dated October 25,2019,when the DESCRIPTION OF WORK of a specific Request for Services ("RFS")so states COMPANY shall defend, indemnify and hold CONTRACTOR, its employees, agents and subcontractors harmless against any claim, actions, causes of action, liability,judgments,fines, penalties and costs reasonably incurred which arise out of CONTRACTOR's actions within the scope of its authorization as agent for COMPANY for Services in accordance with the MSA, except to the extent such claims, actions,causes of action, liability,judgments,fines, penalties and costs arise out of CONTRACTOR's negligence, breach of contract, or willful misconduct which in whole or in part caused the damage, injury or loss CONTRACTOR shall defend, indemnify and hold COMPANY, its officers, directors and employees harmless against any claims, actions, causes of action, liability,judgments,fines, penalties and costs reasonably incurred which arise out of CONTRACTOR's negligence, breach of contract or willful misconduct For transport and disposal activities undertaken by CONTRACTOR in accordance with this Agreement, it is agreed that CONTRACTOR shall under no circumstances be considered the generator of any Waste from the project site pursuant to any environmental or other law or regulation It is further agreed that nothing in this authorization is intended to transfer or convey ownership of such Waste to CONTRACTOR Budget and Schedule This Agreement is intended for use as a general master services account project contract for environmental support services to the City, under which services will be authorized and invoiced on a task by task basis For each project/task request for environmental support,AECOM will complete a Project Authorization/'Work Order"Form containing the scope of work and estimated costs, and submit for approval to Mike Blank or other appropriate personnel in the City Upon receipt of the authorized Work Order,AECOM will set up a task under this authorized AECOM project contract This AECOM project contract will be considered complete when all the work and deliverables for the authorized Work Orders in CY2020 has been completed and submitted Costs will be tracked per billing accounts provided by City staff to facilitate tracking charges to the correct account If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, Client shall provide right-of-access to the site to AECOM, its employees, agents, and contractors,to conduct the planned field observations or services The services described in this proposal will be provided on a time and materials basis Based upon the above scope of services, and as discussed with the City,the estimated budget for this project to provide environmental support services for City of Oshkosh CY2020 projects is$97,500. The services provided will be performed in accordance with the approved Fee Schedule and the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service,which are expressly incorporated into, and are an integral part of, our contract for professional services.AECOM can begin providing these services immediately upon receipt of the signed Authorization Form(attached) K\PROPOSAL\City of Oshkosh\OPP-830129_2020 Environmental SuppothoPP-630129_2020 Environmental Support Proposal docx 3/5 AECOMImagine it. Delivered If you have any questions or need to clarify a point, please call any of the undersigned at 920-235-0270 Yours sincerely, AEC M Technical Services, Inc i_ 4 dkju..,I Bui ♦ r tryt Jere' y T mas, P E Kevin Brehm, P E Pr je ' anager Associate Vice Presid n� closures: Authorization Project Authorization("Work Order") K 1PROPOSAL\City of Oshkosh\OPP-830129_2020 Environmental Support\OPP-830129 2020 Environmental Support Proposal docx 4/5 AECOMImagine a. Delivered Authorization October 30,2019 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for the Environmental Support during the 2020 Calendar Year for the City of Oshkosh as described in AECOM's proposal number OPP-830129 dated October 30,2019 with a budget authorization of$97,500 under the general terms and conditions specified in the proposal Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Pamela R. Ubrig Print Name City Clerk Title/Organization Signature Date Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Date Russ Van Gompel Print Name Director of Finance Title/Organization K 1PROPOSAL\City of Oshkosh\OPP-830129_2020 Environmental Support\OPP-830129_2020 Environmental Support Proposal docx 5/5 AECOM Imagine it. AECOM Delivered. 558 North Main Street Oshkosh,WI 54901 aecom com 2020 ENVIRONMENTAL SUPPORT SERVICES PROJECT AUTHORIZATION NO. ("Work Order") Owner: City of Oshkosh Department Public Works Authorized Office 215 Church Avenue, P.O. Box 1130, Oshkosh, Wisconsin 54903-1130 Authorized Representative. Mike Blank, Construction Management Supervisor AECOM Project Number: City of Oshkosh Contract Number City Contract The authorizing office requires performance of the following described Services: • Preconstruction Activities • Field Monitoring • Project Closeout and Construction Documentation Form of Compensation ® Time and Materials Estimated Budget Invoices will include a Transmittal Letter to provide a breakdown of costs based on City staff identification of funding source. The City will be provided written confirmation of funding sources prior to starting the project. Please note the Transmittal Letter will only summarize the breakdown of total cost of all by funding source,total invoiced to date and remaining funds. Itemized breakdowns by hours and subcontract subcontractor,and equipment charges will be provided on invoices only under the task entitled AECOM will manage the project on a total budget basis of the authorized Project Authorization amount and reserves the right to request amendments to the budget if necessary. Additional Terms and Conditions(List any additional terms or conditions required). None Authorized Services shall be performed in accordance with the terms and provisions of AECOM Proposal No. OPP-830129 This Project Authorization shall be effective only upon date of signature of an authorized representative of the City of Oshkosh AECOM Technical Services, Inc. City of Oshkosh Department of Public Works Authorized Representative Signature Authorized Representative Signature Kevin Brehm Mike Blank Authorized Representative Name Authorized Representative Name Date: Date. K\PROPOSAL\City of Oshkosh\OPP-830129_2020 Environmental Support\2020 Environmental Support Project Authonzation docx 1/2 AECOM Imagine it. Delivered Attachments' None Project Budget Tracking Total Project Budget $97,500.00 Project Authorization No 1 Project Authorization No. 2 Project Authorization No 3 Project Authorization No. 4 Remaining Project Funding 0 K\PROPOSAL\City of Oshkosh\OPP-830129_2020 Environmental Support12020 Environmental Support Project Authorization docx 2/2