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Home My WebLink About32. Amendment No.2 to Professional Services Agreement AECOM CI) City of Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM• Mark A, Rohloff, City Manager DATE• November 7, 2019 RE: Amendment No. 2 to Professional Services Agreement to Complete the Final Plat and Establish Lot Corners Related to CSM No. 2 for the Southwest Industrial Park Expansion / AECOM Technical Services, Inc. (AECOM) (+$3,600) A professional services agreement with AECOM for developing six (6) lot and two (2) outlot descriptions, providing several revisions to the plat to include a potential future street extension, developing eight (8) utility easement descriptions, providing adjustments to the street right-of- way limits to all for an intersection, and adding navigable waterway information to the plat for the Southwest Industrial Park Expansion was approved by staff in May 2018. During the course of the project, City staff determined utilizing multiple certified survey maps (CSM's) in lieu of a Plat Map would be a better course of action and would provide more flexibility to the City in the long term. AECOM utilized the remaining funds on the agreement to start the preparation of CSM No.1 and its thirteen(13) associated easements. Two (2) additional CSM's with associated easements were anticipated to be completed to fully develop the anticipated lots and easements. Council approved an amendment in June 2019 for the additional funds necessary to complete the preparation of CSM No. 1 and CSM No.2, the removal of the plat map lot corner pins previously installed,and the installation of the lot corner pins for CSM No.1 and CSM No.2. The anticipated future CSM No. 3 preparation costs will be provided under separate proposal when further lot divisions may be required. Multiple revisions of CSM No.2 were requested of AECOM to accommodate developer requests. In addition, during the pinning of the CSM No. 1 lot corners and removing the Plat Map corners that were no longer required, it was discovered that the Compass Way 3/4' rebar pins had been replaced with 14" long, 2" diameter pipe. AECOM was directed to remove the pipes and re-pin with rebar as had been originally completed At City Staff's request, AECOM utilized all of the additional funds in Amendment No 1 to perform these additional services that were outside of the scope of Amendment No. 1. Additional funds are required to install all of the pins for CSM No 2 and the right-of-way radius for the transition from Compass Way to Transport Drive. I\Engineering\2014 CONTRACTS\19-10 SW Ind Prk Exp(T1D 923)Ph 3&4 Page 1 of 2 Uti1\Prolect_Information\Correspondence\Memo\19-10 AECOM CSM CA 92 Memo 11-7-19 doc Staff has reviewed the amendment and the proposed costs and has found the costs consistent with the level of effort that will be expended in order to complete this project. The amount of this contract amendment is $3,600. This will raise the total agreement amount to $31,640 (not to exceed). Private and public infrastructure projects in TID #23, which have been funded with a State Trust Fund Loan and General Obligation debt, have created a funding source for this amendment. Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this amendment. JG/tlt \Engineering\2014 CONTRACTS\14-1O SW Ind Prk Exp(TID a23)Ph 3&4 Page 2 of 2 Util\Project_Information\Correspondence\Mcmo114-10 AECOM CSM CA:2:Memo_11-7-19.docx COM AECOM �„�E 558 North Main Street Oshkosh,WI,54901 aecom corn October 31,2019 RG�IV59 AECOM Project No. 2Q19 60578876 Nov CORKS AECOM Proposal No. Mr James Rabe, PE, CPESC OF F�13 `SC0TiS1� OPP-813123 \14Director of Public Works DV Nt`0S� City of Oshkosh OS City Purchase Order No. 215 Church Avenue 180814-00 Oshkosh,WI 54901 Amendment Request No.2 to Establish Lot Corners Related to CSM No. 2 for the Southwest Industrial Park Expansion located in Oshkosh,Wisconsin Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) is proposing Amendment No.2 to Proposal Number OPP-813123,dated May 11,2018,and Amendment No 1 dated June 4,2019 to add additional funds for pinning the lot corners of Certified Survey Map(CSM) No 2 per State of Wisconsin requirements Project Background AECOM began assisting the City in preparing a draft Plat Map and associated legal descriptions under a Task Order as part of the 2017 General Structural Services Agreement That approved budget and associated scope of work was completed in late 2017. After completing that scope of work, subsequent revisions to the plat beyond the original approved scope of work were requested by the Planning Services and Engineering Divisions. The work involved in those revisions was completed under a separate agreement, dated May 11,2018 During the summer of 2018,City staff determined utilizing CSM's in lieu of a Plat Map would be a better course of action and provide more flexibility to the City in the long term This change in direction was the result of increased interest in development of some of the available land including three potential railroad spurs The CSM approach allowed for an expedited method for creation of lots and easements to meet the property development schedules. As a result,with City staff permission,AECOM utilized remaining funds not utilized in Proposal Number OPP-813123 to start the preparation of CSM No 1 and thirteen associated easements We anticipate two additional CSMs(CSM No. 2 and CSM No. 3)with associated easements will be completed to fully develop the anticipated lots and required easements Amendment No. 1 requested additional funds to complete CSM No 1 and CSM No 2, removal of the Plat Map lot corner pins previously installed and the installation of the lot corner pins for CSM No. 1. CSM No 1 and CSM No 2 were completed and CSM No. 1 lot corners were pinned Services provided beyond the Amendment No 1 budget included multiple revisions of CSM No 2 to accommodate developer requests. In addition, during the pinning of CSM No. 1 lot corners and removing the Plat Map corners that were no longer required, it was discovered that Compass Way 3/4"rebar pins had been replaced with 14"long 2"diameter pipe. We were directed to remove the pipes and re- pin with rebar as was originally completed. With the additional work we utilized all of the approved budget in Amendment No 1 CSM No 2 CSM No.2 was completed in August 2019. After development of the draft CSM,the following revisions occurred • Complete four revisions of the CSM which included three lots • Added a triangle outlot for the railroad • Split Lot 2 into two lots • Final version of CSM contained one outlot and Lots 1 and 2 K\Projects160578876_SWIP Plat Map1100-Contract\60578876_SWIP Plat Map Amendment Request 2 docx 1/4 AECOM • Verify coordinates with three Professional Licensed Surveyor's(PLS)and worked with City staff The effort to complete this work was beyond the proposed budget provided in Amendment No. 1. Lot Pinning — Completed AECOM surveyors, under direction of a PLS, established all lot corners created by CSM No. 1. In addition,AECOM staff removed the previously-installed Plat Map lot and ROW corners that were no longer be required During this work it was discovered that all the 3/4"rebar pins previously installed by AECOM along Compass Way had been replaced with 2"diameter pipe approximately 14"long The pipe locations were located close but not exactly correct We were directed by City staff to reinstall the rebar for consistent and accuracy of the lot corners and right-of-ways locations on the site. Lot Pinning — Proposed We anticipate it will take approximately two 8-hour days with a 2-person crew under the direction of a PLS to install all the pins for CSM No. 2. Included in the time estimate is setting pins for the right-of-way radius for the transition from Compass Way to Transport Drive The cost for pin installation, including equipment, is estimated to be$3,600 Additional Proposed Budget AECOM has fully utilized the Amendment No 1 budget as described above We estimate approximately$3,600 to complete pinning of CSM No 2, and the right-of-way for the transition from Compass Way to Transport Drive. Therefore,we are requesting a total budget increase of$3,600 As with all our agreements,AECOM will only bill for actual time incurred We reserve the right to request changes in budgets if the scope of work vanes from our project assumptions. This includes increases as well as decreases in our budget The services provided will be performed in accordance with the approved Fee Schedule and conditions of the General Conditions of Service—City of Oshkosh,April 2009,which are expressly incorporated into, and are an integral part of, our agreement for professional services If you have any questions or need to clarify a point,please call any of the undersigned at 920-236-6718. Yours sincerely, AECOM Technical Services, Inc Path F.Timm Kevin L Brehm, P.E. Account Manager Associate Vice President end: Amendment to Agreement Amendment Authorization K 1Projects\60578876_SWIP Plat Map\100-Contract160578876_SWIP Plat Map Amendment Request 2 docx 2/4 AECOM558 N Main Street Oshkosh,WI 54901 920 236 6710 Amendment to Agreement Amendment No.2 AECOM Proposal No. OPP-813123 City of Oshkosh Purchase Order No. 180814-00 AECOM Project No. 60578876 RETURN TO: AECOM Date. October 31,2019 558 North Main Street Oshkosh,WI 54901 Attention* Paul Timm Summary Original Contract Value $10,460 Total Previous Amendments $17,180 Amount this Amendment $3,600 Revised Contract Amount $31,240 Task# Description Amount 3 Establishment of Lot Corners $3,600 TOTAL $3,600 K 1Projects160578876_SWIP Plat Map1100-Contract160578876_SWIP Plat Map Amendment Request 2 docx 3/4 A=COM 558 N Main Street Oshkosh,WI 54901 920 236 6710 Authorization October 31, 2019 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work outlined in Amendment No 2 to the agreement dated May 11,2018, OPP-813123 and Amendment No 1 dated June 4,2019 related to the Proposal to Complete the Final Plat and Establish Lot Corners by Preparing Two Certified Survey Maps In-lieu of a Plat Map for the Southwest Industrial Park Expansion located in Oshkosh,Wisconsin with a revised total budget authorization of$31,240 under the general terms and conditions specified in the proposal Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Pamela R Ubrig Print Name City Clerk Title/Organization Signature Date Lynn A Lorenson Print Name City Attorney Title/Organization Signature Date Russ Van Gompel Print Name Director of Finance Title/Organization K IProjects160578876_SWIP Plat Map1100-Contract160578676_SWIP Plat Map Amendment Request 2 docx 4/4