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HomeMy WebLinkAbout10. 19-572 NOVEMBER 12, 2019 19-572 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT FOR WEST 28TH AVENUE PUMP STATION DESIGN/JACOBS ENGINEERING GROUP, INC. ($249,740.00) INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement with Jacobs Engineering Group, Inc. for providing project design and management related services for the West 281h Avenue Pump Station in the amount of two hundred forty-nine thousand seven hundred forty dollars ($249,740.00). Money for this purpose is hereby appropriated from: Acct. No. 03221910-7206-64909 Capital Construction d _ City of Oshkosh MEMORANDUM TO. Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager/City Engineer DATE: November 7, 2019 RE• Approve Agreement for Professional Services for West 28th Avenue Pump Station Design/Jacobs Engineering Group, Inc. (Jacobs) ($249,740) BACKGROUND The Engineering Division has proposed in the 2020 Capital Improvements Program (CIP) to extend the Oregon Street sanitary interceptor sewer to West 28th Avenue and to install the West 28th Avenue sanitary interceptor sewer. In conjunction with these projects, an upgrade to the West 28th Avenue pump station is required and has been proposed in the 2020 CIP. The 2019 CIP included the design of this upgrade in the Property Improvements—Utility section Engineering Division requested a proposal from Jacobs for the upgrade design. Jacobs was chosen due to their extensive experience with the Wastewater Treatment Plant and associated lift stations. The scope of services includes: preparation of a Project Design report and required submittal to the Wisconsin Department of Natural Resources; completion of the final design, preparation of contract documents, and preparation of required permits, and assistance during the bidding process ANALYSIS Engineering Division staff carefully reviewed the scope of services and the proposed cost, and found that it is in line with the level of effort necessary to complete the project FISCAL IMPACT The proposed fee is not to exceed $249,740. Funding for these services is included in the 2019 Capital Improvements Program. I 1Engineenng`,2020 CONTRACTS\20-03 W 28th Ave Lift Page 1 of 2 Station\Project_tnformation\Correspondence\Memo\20.03 Jacobs Memo-W 28th Ave Pump Stat Des Agreement_11-7-19 docx RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed the proposal and in accordance with Section 12-16 of the Code, I am hereby recommending the Common Council approve this agreement. Approved, Mark A. Rohloff City Manager JG/tlt I 1 Engrneenng\2020 CONTRACTS\20-03 W 28th Ave Lift Page 2 of 2 Station\Proµect_Information\Correspondence\Memo\20-03 Jacobs Memo-W 28th Ave Pump Stat Des Agreement_11-7-19 docx EXHIBIT A—SCOPE OF SERVICES OCTOBER 31, 2019 City of Oshkosh West 28th Avenue Pump Station D g9ED Project Purpose NOV - 5 2U19 The purpose of the City of Oshkosh (City)West 28th Avenue Pump Station Design Projecb(elxlegs�, � �RKS pump station to increase pumping capacity and provide safe access to pumping equipmepi,}Tjil egvIrscONshlN comprised of the following. • Upgrade of existing West 286 Avenue Pump Station including replacement of existing pumping and electrical systems,modifications to station wetwell,and expansion of pump station above-and below-ground structures to accommodate addition of new stairwell to comply with current Occupational Safety and Health Administration requirements • Pump station improvements will include a new roof with integral beam for lifting equipment with portable hoist, a new portable dehumidifier, a new submersible pump,a new bubbler system air compressor, repair of leaking pipe wall penetrations, replacement of exterior lighting, upgrade of heating and ventilation systems to meet current codes, relocation of buried utilities to accommodate building expansion, and repainting of interior at-grade rooms • Addition of a new approximately 600-foot long, 12-inch diameter pump station discharge force main in West 28`h Avenue, including about 100-foot trenchless(horizontal directional drilled or horizontal auger drilled) crossing Gallups-Merritts Creek and roadway bridge • Design of temporary bypass pumping system to maintain conveyance capabilities during construction. The Project schedule is driven by other City capital projects being implemented in 2020 including extension of the Oregon Street sewer interceptor and construction of the West 28th Avenue gravity sewer Jacobs Engineering Group,Inc (Jacobs)will deliver the Project through completion of the following tasks. Task 1—Design Report Task 2—Final Design and Permitting Task 3—Bid Phase Services Task 4—Project and Quality Management For the design and bid phase services,Jacobs will subcontract to AECOM design services that are related to site civil and stormwater design and permitting.Jacobs and AECOM envision working jointly during construction to efficiently provide optimum support to the City and the construction contractor Task 1— Design Report To meet Wisconsin Administrative Code Chapter NR 110 Sewerage Systems requirements,a Project Design Report must be submitted to the Wisconsin Department of Natural Resources(WDNR)for review and construction approval The Design Report will include a description of the project,the area served by the pump station, major design criteria for each engineering discipline site civil,structural, architectural, process mechanical, hydraulics, building mechanical, corrosion control,electrical, and instrumentation and controls;facility operational strategy, estimated project costs;and construction sequence constraints. The Design Report will represent a 30-percent complete design and the basis for the final design It will include the following preliminary drawings: • Existing and new site plan • Process Instrumentation and Control Diagram • Architectural renderings • Building layout drawings(plans and elevations) • Equipment layout drawings • Electrical one-line diagram Design Report development will include collection,review,and documentation of site information.For Project site mapping,the Jacobs team will use site topographic survey data provided by the City to develop project site plans.In the establishment of geotechnical design criteria for structural design,excavation support,dewatering,and force main installation,the Jacobs team will collaborate with the City's geotechnical consultant on the subsurface investigation,laboratory analyses,and reporting. Task 1 Meetings The Jacobs team will facilitate the following meetings with the City during Design Report development • Kick-off meeting to confirm the City's Project goals,scope,schedule, budget, and data needs;during the kick- off meeting, preliminary design criteria will also be discussed • A design progress meeting with City to discuss design development,operational constraints during construction, and coordination with the construction of the new West 28th Avenue sewer • A review meeting to discuss the City's input on the draft Design Report • A review meeting to present a Project overview to City permitting personnel(Stormwater, Inspection Services, Planning) and gather input to reflect in final design Task 1 Deliverables • Technical review of site data provided by the City and the City's geotechnical consultant • Meeting agendas, handouts,and minutes • 1 paper and 1 PDF copy of Draft and Final Project Design Report Task 2— Final Design and Permitting The Jacobs team will complete final design of the project based on the Project Design Report 2.1 Contract Documents(Drawings and Specifications) Attachment 1 lists the anticipated final design drawings During preparation of the final design documents,the Jacobs team will meet with City personnel at the 60-and 90- percent complete milestones to review design progress, make decisions, and discuss the City's input.An update to the construction cost estimate will be prepared at the 60-and 90-percent milestones. Jacobs will prepare the bidding and legal specifications,technical specifications, and drawings needed to support the project The purpose of final design is to develop the contract documents for competitive bidding of the project.The documents will be prepared for a single construction contract.The front-end bidding, legal,and general requirements will be Jacobs standard Engineers'Joint Contract Document Committee documents Jacobs will customize the front-end bidding and legal specifications at the 60%design point to conform to the City's standard contractual and insurance requirements. Technical specifications will be prepared using the Jacobs standard specifications. Drawings will be prepared using the Jacobs standard format,standard size(22-by 34-inch full-size drawing), CAD software(MicroStation),and legends.The MicroStation files will be converted to AutoCAD before being delivered to the City. 2 2 Permitting The Jacobs team will prepare the following project permit applications and supporting technical materials • WDNR wastewater construction approval permit including three copies of half-size drawings and specifications,the Design Report,and WDNR design checklist forms • WDNR General Dewatering Permit supporting technical materials for construction contractor to obtain permit • WDNR Wetlands and Waterway Permit with wetlands, environmental and archeological resources provided by City • City stormwater review and erosion control plan • City Site Plan Review package • City Board of Appeals variance materials The Jacobs team will facilitate one project review meeting with WDNR and three project review meetings with City permitting authorities Task 2 Deliverables • 1 copy of 60-percent complete drawings and specifications • 1 copy of 90-percent complete drawings and specifications,construction cost estimate • 1 half-size and 1 full-size copies of 100-percent complete drawings and specifications • 1 PDF file of the 100-percent complete drawings(full and half size)and specifications for posting to Quest Construction Data Network • Permit applications and supporting technical documentation Task 3—Bid Phase Services Jacobs will prepare the Advertisement for Bid for City review and for incorporation in the final Bid Documents Jacobs will respond to bidder's questions, prepare bid phase addenda for City review,facilitate a pre-bid meeting, and provide a final cost opinion Jacobs will provide a log of Contractor questions and responses to the City for distribution in addendum. The City will advertise the bid, conduct the bid opening, and recommend the award of the bid to the Common Council Jacobs will attend the bid opening, review the bids, make a recommendation for award,and upon award of the construction contract,will produce and deliver to the contractor the necessary contract documents after City review Task 3 Deliverables Draft Advertisement for Bid,draft bid phase addendum, recommendation for award, and contract documents for contractor Task 4—Project and Quality Management Jacobs will manage the delivery of the project technical services and work products to meet the City's schedule and budget.Jacobs will update its project instructions for the project delivery to reflect revisions to the project schedule and scope. Project instructions addressed include the following: • Detailed scope of services and project deliverables • Task assignments • Project schedule • Project budget by task • Health and safety considerations • Quality management plan • Communication procedures within the project team and with the City The Jacobs team will maintain communication with the City through regular project progress meetings,telephone calls,and email In addition, project activity reports will be submitted to the City with each monthly invoice The Jacobs team will conduct QA/QC reviews of the project deliverables, including submittals to support the project delivery team throughout the project and review completed work at project milestones All draft deliverables will be internally reviewed before submission to the City.We will log and respond to City review comments on project deliverables, particularly milestone drawings and specifications. Task 4 Deliverables • Detailed project instructions • Monthly progress reports with invoices, meeting minutes • City review comment and response logs Schedule The proposed Project schedule is shown in Exhibit 1. Exhibit 1.Schedule West 28th Avenue Pump Station 2019 2020 Task No Task Description Oct Nov _ Dec Jan Feb 1 CITY SITE INVESTIGATIONS _ 1 Geotechni cal Investigation _ 1 Topographic Survey 1 DESIGN REPORT _ 1 Kick-off Meeting 1 Draft 30%Complete Design Report Review Meeting _ 1 Final Design Report(30%complete design) 2 CONTRACT DOCUMENTS 2 60%Complete Design 2 60%Design Review Meeting 2 90%Complete Design _ 2 90%Design Review Meeting * 2 100%Complete Bid Cocuments to City 2 PERMITTING 3 BID PHASE 4 ,PROJECT AND QUALITY MANAGEMENT Level of Effort and Compensation The Jacobs team prepared the level of effort and fee estimate shown in Exhibit 2 based on the preliminary project sheet list included as Attachment 1 and the following assumptions: 1. Required Environmental Assessment and Historical and Archeological Resources will be conducted by the City. 2 There are no known hazards substances,for example lead paint or asbestos,to be abated as part of the Project. 3 Modification to the foundations of existing pump station is not required 4 The design will be based on the federal,state,and local codes and standards in effect on the effective date of the authorization to proceed Any changes in these codes may necessitate a change in scope. 5. Site drawings will only be prepared for the areas where new facilities are to be constructed. 6. Supervisory Control and Data Acquisition(SCADA) and telemetry system integration will be performed under separate contract during construction. Attachment 1, West 28th Avenue Pump Station Design Estimated Sheet List General Structural 1 Title Sheet,Maps,Index to Drawings 26 Foundation,Mid,and Ground Floor Plan 2 Abbreviations 27 Sections 3 Instrumentation and Controls Legend 1 28 Details 4 Instrumentation and Controls Legend 2 Architectural 5 Civil Legend 29 Life Safety Plan and Code Data 6 Structural Notes 30 Floor and Roof Plans 7 Architectural/Structural Legend 31 Sections and Wall Details,Elevations 8 Architectural Door,Hardware&Interior Finish Schedules Process Mechanical 9 Process Mechanical Legend 32 Lower,Mid,and Upper Floor Plans 10 HVAC Legend 33 Sections 11 Plumbing Legend 34 Isometric 12 Electrical Legend 1 35 Details 13 Electrical Legend 2 HVAC 14 Electrical Legend 3 36 Floor Plans Instrumentation and Control 37 Section and Schedules 15 West 28th Avenue Lift Station P&ID Electrical Civil 38 One Line Diagram 16 Overall Site Plan 39 MCC Plan and Elevation 17 Enlarged Site Demolition Plan 40 Floor Power Plans 18 Temporary Pumping and Piping Plan 41 Floor Lighting Plans 19 Site Grading and Erosion Control Plan Standard Details 20 Site Utilities Plan 42 Civil 21 Site Landscaping Plan and Details 43 Structural 22 West 28th Avenue Force Main Plan and Profile 44 Architectural 23 Force Main Details 45 HVAC Demolition 46 Electrical 23 General Demolition Plan 47 Process Mechanical 24 General Demolition Section 48 Instrumentation and Controls 25 Electrical Demolition Exhibit 2 Estimated Levei of Effort and Fee TASK 1 TASK 2.1 TASK 2.2 TASK 3 TASK 4 Project Drawings and Management HOURLY Design Report Specifications Permitting _ and QA/QC _ Bid Phase Services PERSONNEL RATE HOURS TASK COST HOURS TASK COST HOURS TASK COST HOURS TASK COST HOURS TASK COST Project Management Jacobs Senior Project Manager 5210.00 14 $2,940.00 12 $2,520.00 12 $2,520.00 28 $5,880.00 _ 16 $3,360.00 Jacobs Project Accountant $50.00 $0.00 $0.00 $0.00 40 $2,000.00 $o.00 AECOM Project Manager 111 $200.00 8 $1,600.00 8 $1,600.00 16 _ $3,200.00 12 $2,400.00 $0.00 Civil AECOM Engineer III $135 00 30 $4,050.00 90 $12,150.00 50 56,750.00 $0.00 4 $540.00 Process&Mechanical Jacobs Project Designer $150.00 24 $3,600.00 120 _ $18,003.00 _ 16 - $2,400.00 $0 00 20 53,000.00 Jacobs Senior Consultant $210.00 $0.00 16 $3,360.00 $0.00 20 $4,200.00 _ $0.00 Jacobs Senior Consultant $210.00 $0.00 i 12 52,520.00 $0.00 $0.00 $0.00 - Geotechnlcal Jacobs Senior Consultant 5200.00 30 $6,000.00 40 $8,000.00 $0.00 $0.00 4 $00.00 AECOM Engineer VI 5185.00 8 $1,480.00 16 $2,960.00 _$0.00 8 $1,480.00 $0.00 Structural Jacobs Senior Designer $180.00 8 $1,440.00 56 $10,080.00 $0.00 $0.00 4 $720.00 Jacobs Senior Designer 5220.00 $0.00 $0.00 $0.00 r 8 $1,760.00 $0.00 HVAC _ Jacobs Senior Consultant $210.00 8 51,680.00 34 $7,140.00 $0.00 - $0.00 4 $800.00 Jacobs Senior Consultant $220.00 $0.00 $0.00 $0.00 8 $1,760.00 $0.00 Architectural Jacobs Project Designer $I65.00 B $1,320.00 30 $4,950.00 $0.00 $0.00 4 5660.00 Jacobs Senior Consukant $220.00 $0.00 $0,00 $0.00 _ 8 $1,760.00 $0.00 Electrical _ Jacobs Project Designer $150.00 12 $1,800.00 56 $8,400.00 $0.00 $0.00 8 $1,200.00 Jacobs Senior Consultant $220.00 $0,00 $0,00 $0.00 8 $1,760.00 $0.00 1&C Jacobs Project Designer $150.00 12 $1,800.00 24 $3,600.00 $0.00 _ 50.00 L 4 _ $600.00 Jacobs Senior Designer $190.00 4 $760.00 8 _ $1,520.00 $0.00 8 51,520.00 r $0.00 CoSt ESBntitor Jacobs Senior Technologist $160.00 16 52560.00 16 $2,560.00 $0.00 $0.00 $0.00 CAD Jacobs Senior CAD Technician $100.00 16 $1,600.00 74 97,400.00 $0.00 $0.00 6 $600.00 Jacobs CAD Technician $90.00 24 52,160.00 248 522,320.00 $0.00 $0.00 20 $1,800.00 Jacobs CAD Technician $90.00 $0.00 56 $5,040.00 $0.00 $0.00 $0.00 Jacobs CAD Technician $90.00 $0.00 40 53,600.00 $0.00 $0.00 $0.00 AECOM CAD/GIS I $95.00 24 $2,280.00 80 $7,600.00 40 $3,800.00 $0.00 $0.00 Jacobs CAD Technician 590.00 $0.00 26 $2,340.00 $0.00 _ $0.00 L. $0.00 Administrative,Clerical $75.00 $0.00 100 $7,500.00 $0.00 $0.00 $0.00 $75.00 _ 16 $1,200.00 $0.00 8 $600.00 $0.00 $0.00 TOTAL LABOR PER TASK 262 $38,270.00 1,162 $145,160.00 142 $19,270.00 _ 148 $24,520.00 _ 94 _ 514,120.00 EXPENSES PER TASK $2,500.00 34,500.00 $800.00 $400.00 $200.00 TOTAL COST PER TASK $40,770.00 $149,660.00 S20,070.00 524,920.00 $14,320.00 TOTAL PROJECT HOURS 1,808 TOTAL LABOR PROJECT COST $201,340_00 TOTAL EXPENSES $8,400.00 TOTAL PROJECT COST $249,740.00