HomeMy WebLinkAbout06. 19-568 NOVEMBER 12, 2019 19-568 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE 2020-2022 CONTRACT RENEWAL TO
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.
(ESRI) FOR GIS SMALL ENTERPRISE AGREEMENT FOR IT
DIVISION ($150,000.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City and ESRI previously entered into a professional services
agreement for the City to utilize GIS software to maintain inventory, historical data and
spatial placement of city utility infrastructure, parcel date, and extensive property related
information; and
WHEREAS, it is necessary to provide for annual updating and maintenance of the
GIS software system which is available only through ESRI.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section
12-11 of the Municipal Code to enter into the 2020-2022 ESRI small enterprise agreement
with Environmental Systems Research Institute, Inc. for $150,000.00 and said City
officials are authorized and directed to take those steps necessary to implement the terms
and conditions of the final agreement.
NOVEMBER 12, 2019 19-568 RESOLUTION
CONT'D
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 0100-0110-6427 Maintenance Computer Software
0211-0480-6427 Maintenance Computer Software
0212-0470-6427 Maintenance Computer Software
0511-1728-6427 Maintenance Computer Software
0551-1940-6427 Maintenance Computer Software
0551-1950-6427 Maintenance Computer Software
0561-2030-6427 Maintenance Computer Software
0561-2050-6427 Maintenance Computer Software
0271-0710-6427 Maintenance Computer Software
0571-0720-6427 Maintenance Computer Software
0571-0750-6427 Maintenance Computer Software
0217-0230-6427-20552 Maintenance Computer Software
0541-1864-6427-08643 Maintenance Computer Software
0541-1866-6427-08665 Maintenance Computer Software
0541-1867-6427-08671 Maintenance Computer Software
0541-1892-6427-08921 Maintenance Computer Software
{fix
of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Manager
DATE: November 1, 2019
RE: Approve 2020-2022 Contract Renewal to Environmental Systems Research Institute, Inc.
(ESRI) for GIS Small Enterprise Agreement for IT Division($150,000.00)
BACKGROUND
The City of Oshkosh utilizes ESRI GIS software to maintain inventory, historical data and spatial
placement of city utility infrastructure, parcel data and extensive property related information. This
agreement is proprietary to the GIS software system utilized by the city of Oshkosh.
ANALYSIS
The ESRI 3 year agreement is $150,000.00, billed annually at $50,000 per year. The City Manager has
approved this service agreement renewal.
FISCAL IMPACT
The annual total fiscal impact of this agreement is $50,000.00. Funds for the 2020 ESRI agreement
($50,000.00) are allocated across the software maintenance accounts (object 6427) of each of the divisions
that utilize GIS (detailed below). This action commits budget years 2021 and 2022 to the ESRI payment
of$50,000 each year.
Fund Account . Amount
Information Technology 01000110 { $32,248.51
Recycling )2110480 ._ $ 295.86
!sanitation r02120470 $ 295.86
'Transit p65111728 i $ 1,77515
1Wastewater 05511940 $ 295.86
:Sewer Utility 105511950 i $ 692 30
Storm Water Utility ;05612030 $ 1,573.96
Storm Water Utility 0ps ;05612050 $ 1,479 29
Rental Inspection 05710710 $ 295.86
Weights&Measures 05710720 $ 591.72
;Inspections 05710750 ? $ 2,958 58
HazMat 02170230-xxxx-20552 $ 887.58
;Water Filtration 05411864-xxxx-08643 $ 591.72
;Water Distribution Office 05411866-xxxx-08665 $ 1,479.29
IWaterDistribution Field 05411867-xxxx-08671 $ 3,846.16
Water Utility 05411892-xxxx-08921 $ 692 30
City Hall,215 Church Avenue P.O Box 1 130 Oshkosh,WI 54903-1130 http//www ci oshkosh.wi.us
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager,Purchasing
recommends the Common Council approve the 2020-2022 ESRI small enterprise agreement for
$150,000.00 with Environmental Systems Research Institute,Inc.,380 New York St.,Redlands,CA 92373-
8100.
Respectfully Submitted, Approved:
Jon G.Urben, General Services Manager Mark A.Rohloff, City Manager