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HomeMy WebLinkAbout03. Common Council Minutes P ROCEEDINGS OF THE C OMMON C OUNCIL C ITY OF O SHKOSH, W ISCONSIN O CTOBER 22, 2019 REGULAR MEETING held Tuesday, October 22, 2019, at 6:00 p.m. in Council Chambers, City Hall Mayor Palmeri presided. PRESENT: Council Members Deb Allison-Aasby, Steven Herman, Matt Mugerauer, Jake Krause, Bob Poeschl, Bill Miller, and Mayor Lori Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; John Fitzpatrick, Assistant City Manager and Director of Administrative Services Council Member Allison-Aasby read the Invocation. The Pledge of Allegiance was led by Layla Smiltneek from Emmeline Cook and Atiyatul Waheed from Oaklawn Elementary School. P RESENTATIONS J. Peter Jungbacker, 300 N. Main Street, Oshkosh, Wisconsin, discussed Phase II of the Morgan Crossing project located at 495 Dawes Street. He reviewed the background of sponsorship to address concerns the viability for the transaction. He reviewed the history of past developments in the area, which included River Place Apartments, Concord Place, University Lofts, and retail projects. He explained the building specifics of the project that include the PACE energy financing and request of a TIF from the City. Council Member Miller questioned how much the project would add to the tax base. Mr. Jungbacker stated the current assessed value on the parcel and the taxable increment. He explained that they are currently going through value engineering and cost analysis with contractors and staff, and would estimate the increment to be between seven to eight and a half million. Council Member Miller questioned when the project would begin. P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 Mr. Jungbacker stated the project could begin in March or April and could be completed by January depending upon weather and environmental conditions at the site. Mayor Palmeri questioned whether there would be any below market rate affordable units in the project. Mr. Jungbacker stated there would be no below market rate units in this project. He explained the proposed market rents for the project. Mayor Palmeri questioned if there would be accessible universal design elements to the project. Mr. Jungbacker explained that by code there would be three units that would have accessibility requirements built into them. He explained safety and technology features that the project would include. He discussed a goal for the project was to reduce energy costs. Tim Hess, discussed the St. Francis Cabrini School Redevelopment: a low-income senior housing project. He discussed the project plans, building specifics, project timeline, and project financials. He requested from the City a TIF, historical tax credits, and low income housing tax credit to assist with moving forward with the project. Council Member Poeschl questioned if the project would be specifically for seniors and whether WHEDA gave a specific designation for senior only properties. Mr. Hess stated that they do. Council Member Miller questioned what age was considered senior and when construction would begin. Mr. Hess explained that if the TIF and tax credits were approved that the anticipated start date for construction would be in fall of next year. Mayor Palmeri questioned the accessibility of the project, specifically if it would include elevators. Mr. Hess explained that in order to qualify for WHEDA accessibility was a requirement. He stated he was not positive if elevators were going to be included in the project but did state that there would be ramps. 2 P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 Council Member Poeschl questioned the sprinkler system that would be in place for the project and discussed the basement level units for the project. He commented on the smoke fire remediation plans that are required also by WHEDA. C ITIZEN S TATEMENTS Jane Daugherty, 11 Canniff Court, stated her concerns with speeding on city streets in community. Council Member Miller, Mr. Rohloff and Mr. Fitzpatrick stated that speeding tickets and traffic violations were being addressed with targeted enforcement and with the addition of the motorcycle unit. Steve Barney, 335 Summit Avenue, stated his concerns regarding environmental issues. Mayor Palmeri invited Mr. Barney to listen to the update on the strategic plan initiatives, that included specific objectives for addressing several environmental concerns. Mike Norton, 1029-B S. Main Street, presented information regarding his support for enforcement of a county wide vaping/e-cigarette ban. (copy of Neenah ordinance provided to City Clerk) Council Member Allison-Aasby questioned how the policy would affect current businesses in the city that sell vaping/e-cigarette products. Council Member Miller questioned the ability to add vaping/e-cigarette’s to the current smoking ban. Ms. Lorenson stated her office would need to research the topic further and that would likely be completed by winter. C ONSENT A GENDA Report of Bills by the Finance Director Receipt & Filing of Oshkosh Public Museum Board Minutes from September 5, 2019 thth Receipt & Filing of Common Council Minutes from October 8 & 15, 2019 3 P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 Resolution 19-552 Approve Amendments to 2019 Operating Budget to adjust budget payments actually due: A) TID 24 Oshkosh Corporation E-Coat Plant $30,000 B) TID 28 Beach Building Redevelopment $36,000 C) TID 30 Washington Building Redevelopment $10,000 D) TID 32 Granary Redevelopment $5,000 Resolution 19-553 Award Bid to Greenfields Outdoor Fitness for Outdoor Fitness Equipment for Parks Department ($34,465.00) Dennis Kavanaugh, 1107 Merritt Avenue, encouraged Council to approve the fitness equipment purchase. Resolution 19-554 Approve Change Order No. 1 for Public Works Contract No. 18-02 Libbey/Nicolet Watershed / North Main Street Area Detention Basin / RC Excavating, Inc. (-$188,637.54) Resolution 19-555 Approve Amendment to Professional Services Agreement for Updating the Design & Bidding Documents, Providing Bidding Assistance & Construction Monitoring & Documentation Services for Contract No. 18-02 Libbey/Nicolet Watershed / North Main Street Area Detention Basin / AECOM Technical Services, Inc. ($24,917.50) Resolution 19-556 Approve 2020 Business Improvement District Operating Plan & Budget Resolution 19-557 Approve Special Event – Friends of the Oshkosh Parks, Inc. to utilize Menominee Park for the Celebration of Lights / October 21, 2019 through January 27, 2020 Resolution 19-558 Approve Special Event – University of Wisconsin Oshkosh to utilize City streets for the UWO Take Back the Night Event / October 29, 2019 Resolution 19-559 Approve Special Event – Amcor Flexibles to utilize City streets for the Amcor Run - Walk / October 30, 2019 Resolution 19-560 Approve Special Event – Cabela’s National Team Championship to utilize Menominee Park for the National Team Championship Fishing Tournament / May 27 – 30, 2020 4 P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 Resolution 19-561 Approve Special Event – Upper Midwest Powerboat Association to utilize Menominee Park Millers Bay & Boat Launch Parking Lot for the Oshkosh Drag Boat Races / June 6, 2020 Resolution 19-562 Approve Special Event – Hmong Service Center, Inc. to hold the Hmong National Labor Day Festival at the Winnebago County Community Park / September 5 & 6, 2020 Resolution 19-563 Approve Appointment to Public Arts & Beautification Committee Resolution 19-564 Approve Special Class “B” Licenses, Combination “Class B” License, Agent Change for Combination “Class B” License Combination “Class A” License & Operator Licenses MOTION: ADOPT CONSENT AGENDA (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Miller, Mayor Palmeri A CTION T AKEN ON O RDINANCES AND R ESOLUTIONS th Ordinance 19-565 Designate the intersection of West 11 Avenue & Minnesota Street as a Four Way Stop (Traffic & Parking Advisory Board Recommends Approval) (Staff Recommends Waiving the Rules & Adopting on First Reading) MOTION: SUSPEND RULES FOR CONSIDERATION (Poeschl; second, Miller) CARRIED: Ayes (7) Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Miller, Mayor Palmeri MOTION: ADOPT (Mugerauer; second, Herman) CARRIED: Ayes (7) Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Miller, Mayor Palmeri Ordinance 19-566 Update Parking Regulations on Sterling Avenue, Oregon Street thrd Arizona Street, 18 Avenue & 23 Avenue (Traffic & Parking Advisory Board Recommends Approval) (Staff Recommends Waiving the Rules & Adopting on First Reading) 5 P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 Council Member Poeschl questioned why the request to waive the rules and adopt on first reading. Jim Collins, Director of Transportation explained the request was received from Oshkosh Corporation to help reduce driving difficulties their employees were having in the area. MOTION: SUSPEND RULES FOR CONSIDERATION (Mugerauer; second, Herman) CARRIED: Ayes (7) Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Miller, Mayor Palmeri MOTION: ADOPT (Herman; second, Miller) CARRIED: Ayes (7) Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Miller, Mayor Palmeri C OUNCIL D ISCUSSION, D IRECTION TO C ITY M ANAGER & F UTURE A GENDA I TEMS Council Member Herman stated that in connection to what was heard earlier by Mr. Barney that he felt it was appropriate to address the issues with the committees first before Council provided direction to the City Manager. He felt there was enough information to have staff contact the Governor’s office to receive information regarding the Governor’s executive order. He also proposed the option to have the Sustainability Advisory Board (SAB) review the issues to make their recommendation and move forward accordingly. He explained he wanted to bring the issue forward because the issue had been worked on for several years and there was a state wide initiative now. Council Member Krause as the Council Representative to the Sustainability Advisory Board requested the opportunity to go through the information before contacting the Governor’s office. Mayor Palmeri asked for clarification from Council Member Krause whether the SAB had as part of their action plan to address the issue of reducing greenhouse gases. Council Member Krause responded that they would like to come up with a recommendation that would support the executive authority. Council Member Poeschl stated there was no issue with SAB to continue to work on ways to reduce greenhouse gas emissions and to direct Mr. Rohloff to have discussions with the Governor’s office regarding the issues. 6 P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 Mayor Palmeri stated the importance matter was to be mindful of how land use impacts greenhouse gas emissions. She explained that the City Manager would need direction on how to move forward. Council Member Herman stated it could be beneficial for the City for Mr. Rohloff to have staff reach out to the Governor’s office to discuss the executive order and any specific initiatives or information given to the SAB. Council Member Miller commented on the anti-vaping ordinance and stated that City Attorney Lorenson answered his questions, noting that the vaping ordinance is currently being researched. Council Member Poeschl commented on the connection between HUD and the ban on the use of e-cigarettes in their properties. Mayor Palmeri drew attention to the document that was provided to the Council earlier regarding ban on electronic smoking devices. She questioned whether or not the state would be taking action on this issue as well. Mr. Rohloff responded that despite having support the state had currently not taken action on the issue. He stated there was value of having consistency among the City’s ordinance and the state. The goal would be to regulate e-cigarettes similarly to current smoking regulations. He explained that the issue regarding e-cigarettes and the youth had been addressed but the goal now would be to further regulate smoking in public places. Council Member Herman requested that Representative Hintz and Senator Feyen be contacted to provide further information regarding their stance on the issue and if they had information on whether the state planned to address the issue. Mayor Palmeri questioned the strategic planning schedule. Mr. Rohloff explained the goal was to have the strategic plan adopted by June so that when the budget process began in July, staff could complete their budgets with direction from the plan. Council, Mr. Rohloff, and Mr. Fitzpatrick commented on what they felt the pros and cons would potentially be to changing the scheduling for the strategic plan. 7 P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 th Mayor Palmeri reminded Council of the Budget Workshops scheduled for October 28 and thth 29 as well as the Budget Public Hearing scheduled for November 6. Council Member Poeschl questioned if there were updates to the new Capital Improvement Programs that Council had received. James Rabe, Director of Public Works, stated his staff provided the documentation with minor updates and there would be a summary of the document for Council. C ITIZEN S TATEMENTS TO C OUNCIL There were no citizen statements to Council. C OUNCIL M EMBER A NNOUNCEMENTS & S TATEMENTS There were no Council Member announcements or statements. C ITY M ANAGER A NNOUNCEMENTS & S TATEMENTS Mr. Rohloff reviewed the outstanding issues and noted that this would likely be one of the last updates regarding that Oshkosh Corporation project due to their grand opening in the near future. He explained he would be adding to the outstanding issues the greenhouse gas emissions, the anti-vaping ordinance, and the strategic planning. He discussed the agreements for Split Rock Studio for Design at the Museum, Training Management Software for the Fire Department, and Professional Services Agreement with Associated Financial Group and their costs. He stated that Associated Financial Group assisted the City with rd receiving bids for the City’s health insurance. He provided an update of the 3 quarter Strategic Plan, stated that the City was a third of the way through the 2 year plan and reported that 34% of the items were currently completed. He stated that the disruption rate is less than 3% and that projects were on track. He explained Council also received a quarterly report on key performance indicates (KPI) for departments. Mayor Palmeri questioned where the public would be able to access the KPI report. Mr. Fitzpatrick stated the KPI report could be accessed through the hot topics page on the web and if citizens had questions they could contact his office. 8 P ROCEEDINGS OF THE C OMMON C OUNCIL – O CTOBER 22, 2019 Mayor Palmeri questioned if the budget document would include information on KPI’s for each department. Mr. Fitzpatrick stated yes and explained the budget document format was being modified accordingly. Mayor Palmeri questioned the disruption rate pertaining to improvements of transportation safety within the community. She noted Ms. Daugherty’s comments from earlier during the meeting. Mr. Rohloff and Mr. Fitzpatrick explained the process to improve traffic that included traffic review advisory boards, speed watch, and citizen’s academy traffic laws and stops. They explained that the Police Chief and Director of Transportation had been working to try to come up with strategies to improve safety in the roundabout areas. Council Member Miller commented on pedestrian safety in roundabouts in the City and encouraged the idea on receiving grant money so that the City could put the flashing beacons in more roundabouts to help raise awareness of pedestrians. MOTION: CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY. (Herman; second, Miller) CARRIED: Ayes (7) Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Miller, Mayor Palmeri MOTION: ADJOURN (Mugerauer; second, Poeschl) CARRIED: VOICE VOTE The meeting adjourned at 7:45 p.m. PAMELA R. UBRIG CITY CLERK 9