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OSHKOSH COMMON COUNCIL AGENDA 46 COUNCIL CHAMBERS, CITY HALL OSHKOSH, WISCONSIN Oshkosh OCTOBER 22, 2019 CALL TO ORDER: (6:00 pm) Voting First: Council Member Allison-Aasby A. ROLL CALL B. INVOCATION C. PLEDGE OF ALLEGIANCE Layla Smiltneek from Emmeline Cook & Atiyatul Waheed from Oaklawn Elementary School D. PRESENTATION Morgan Crossing Phase II Cabrini School E. CITIZEN STATEMENTS TO COUNCIL (Citizens are to address the Council only.Statements are limited to five(5)minutes;must address items that are not listed on the Council meeting agenda,are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting,and must not include endorsements of any candidates or other electioneering) F. CONSENT AGENDA ITEMS (Consent Agenda Items are those items of a routine administrative nature that are voted on by the Council in a Single Roll Call Vote. Staff Recommends Approval of all Items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion) 1. Report of Bills by the Finance Director 2. Receipt & Filing of Oshkosh Public Museum Board Minutes from September 5, 2019 3. Receipt & Filing of Common Council Minutes from October 81h & 15th/ 2019 NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. OSHKOSH COMMON COUNCIL — OCTOBER 22, 2019 CONSENT AGENDA CONTINUED 4. Res 19-552 Approve Amendments to 2019 Operating Budget to adjust budget payments actually due: A) TID 24 Oshkosh Corporation E-Coat Plant $30,000 B) TID 28 Beach Building Redevelopment $36,000 C) TID 30 Washington Building Redevelopment $10,000 D) TID 32 Granary Redevelopment $5,000 5. Res 19-553 Award Bid to Greenfields Outdoor Fitness for Outdoor Fitness Equipment for Parks Department ($34,465.00) 6. Res 19-554 Approve Change Order No. 1 for Public Works Contract No.18-02 Libbey/Nicolet Watershed /North Main Street Area Detention Basin/RC Excavating, Inc. (-$188,637.54) 7. Res 19-555 Approve Amendment to Professional Services Agreement for Updating the Design & Bidding Documents, Providing Bidding Assistance & Construction Monitoring & Documentation Services for Contract No. 18-02 Libbey/Nicolet Watershed/North Main Street Area Detention Basin/AECOM Technical Services, Inc. ($24,917.50) 8. Res 19-556 Approve 2020 Business Improvement District Operating Plan & Budget 9. Res 19-557 Approve Special Event-Friends of the Oshkosh Parks, Inc. to utilize Menominee Park for the Celebration of Lights / October 21, 2019 through January 27, 2020 10. Res 19-558 Approve Special Event- University of Wisconsin Oshkosh to utilize City streets for the UWO Take Back the Night Event/ October 29, 2019 11. Res 19-559 Approve Special Event-Amcor Flexibles to utilize City streets for the Amcor Run -Walk/October 30, 2019 12. Res 19-560 Approve Special Event-Cabela's National Team Championship to utilize Menominee Park for the National Team Championship Fishing Tournament/May 27-30, 2020 NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. OSHKOSH COMMON COUNCIL — OCTOBER 22, 2019 CONSENT AGENDA CONTINUED 13. Res 19-561 Approve Special Event-Upper Midwest Powerboat Association to utilize Menominee Park Millers Bay &Boat Launch Parking Lot for the Oshkosh Drag Boat Races /June 6, 2020 14. Res 19-562 Approve Special Event-Hmong Service Center, Inc. to hold the Hmong National Labor Day Festival at the Winnebago County Community Park/ September 5 & 6, 2020 15. Res 19-563 Approve Appointment to Public Arts & Beautification Committee 16. Res 19-564 Approve Special Class "B" Licenses, Combination "Class B" License, Agent Change for Combination "Class B" License Combination "Class A" License & Operator Licenses G. ITEMS REMOVED FROM CONSENT AGENDA H. NEW ORDINANCES: (Note: a * designation means that no formal action is anticipated to be taken on this item at this meeting) 17. Ord 19-565 Designate the intersection of West 11th Avenue & Minnesota Street as a Four Way Stop (Traffic &Parking Advisory Board Recommends Approval) (Staff Recommends Waiving the Rules & Adopting on First Reading) 18. Ord 19-566 Update Parking Regulations on Sterling Avenue, Oregon Street Arizona Street, 18th Avenue & 23rd Avenue (Traffic & Parking Advisory Board Recommends Approval) (Staff Recommends Waiving the Rules & Adopting on First Reading) L COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS 19. Future Agenda Items: A) Request to seek assistance from State of Wisconsin to reduce greenhouse gas emissions (Herman) B) Anti-vaping ordinance (Miller) C) Scheduling for Strategic Planning D) Budget Workshops/October 28 &29, 2019/8:00 a.m. -4:30 p.m.both days (Room 404) E) Budget Public Hearing on November 6, 2019 @ 5:00 p.m. (Room 404) Budget Workshop immediately following the Budget Hearing NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. OSHKOSH COMMON COUNCIL — OCTOBER 22, 2019 J. CITIZEN STATEMENTS TO COUNCIL (Citizens are to address the Council only.Statements are limited to five(5)minutes;must address items that are not listed on the Council meeting agenda,are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting,and must not include endorsements of any candidates or other electioneering) K. COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS L. CITY MANAGER ANNOUNCEMENTS & STATEMENTS 20. Status of Outstanding Issues A) Oshkosh Corporation Update & Public Improvements; Tax Increment Finance Plan & Timeline 21. Professional Service Agreement with Split Rock Studio for Design Development of the Sporting & Recreation Exhibition 22. Professional Services Agreement with Target Solutions for a Training Management Software for the Oshkosh Fire Department ($27,345.00) 23. Professional Services Agreement with Associated Financial Group for Benefit Consulting Services ($70,452.00) 24. 3rd Quarter Strategic Plan Update M. MOTION TO GO INTO CLOSED SESSION(City Manager's Office, City Hall) The Council may convene into Closed Session Pursuant to Section 19.85(1)(c) of the Wisconsin State Statutes to discuss the performance evaluation and compensation regarding the City Manager an employee over which the Common Council has jurisdiction and exercises responsibility N. ADJO URN NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. WE COME TOGETHER THIS EVENING TO DISCUSS THE ISSUES THAT CONFRONT OUR CITY. MAY WE ALWAYS SEEK THE WISDOM TO DO THINGS THAT REFLECT OUR CONCERN FOR THE PEOPLE WHOM WE REPRESENT. LU imi 1 4 -kip _ Morgan Crossin Phase 2 Presented by J . Peter Jungbacker River Place Corner of Summit Ave and Congress Ave I{ 57Olt h - LLLk RIVER PLACE Concord Place Corner of Pearl Ave and Dawes St 117 ::mog��n!mm A r s1iY Morgan Crossing A t T b y� f University Lofts (currently under rehab, on corner of High St and New York Ave) f-4 f- � R .. Retail projects in Oshkosh ---- r Market Fair(1500 s TRAVEt LE,DLas block Koeller St) 4 _ y 201h Street `- �.�:� � � �ly,�� ���,� !■gyre � ;, . I - West Towne The Project: oAYLANo LU Ali z • 4 floors 66 units • 26 1 bedroom units • 40 2 bedroom units • 9' ceilings • Underground heated parking In unit HVAC • In unit laundry • Stainless steel appliances • Granite counter tops Target Market: epYLANo i - • Young professionals Co-living — g • University staff • Senior living Kelly's•Ba R r ` Winneba �`p P wgyA "► >. 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' ___ - - /.. \; . . � �.. .. . a �A A-, G:'Z ^.4w��y\:� PACE Property Assessed Clean Energy • PACE is an innovative program that enables property owners to obtain low-cost, long-term loans for energy efficiency, renewable energy, and water conservation improvements • The term of a PACE Financing may extend up to the useful life of the improvement, which may be as high as 20 years or more, and can result in cost savings that exceed the amount of the PACE Financing • Eligible commercial properties include multifamily buildings of five units or more PACFtII , ' PACE WISC0NSIIN TIF Questions? f��s C`)/ O Oshkosh To: City Manager and Members of the Common Council From: Jennifer L Messerschmidt,Assistant Finance Director Date: October 22, 2019 RE: Bills and payroll presented for approval The items below are being presented for approval by the Council. These items have been properly audited and certified to by the City Comptroller and are herewith submitted for your allowance in the amount of $4,083,721.54 Bills paid October 11 and 18, 2019 3,074,858.37 Payroll paid October 18,2019 988,232.19 Regular cycle payables paid throughout the month: Blackbaud- credit card fees September 2019 27.96 Blackbaud- credit card fees October 2019 7.73 Minute Men FIR- Workers Comp September 2019 20,595.29 4,083,721.54 R-A jai submitted, ,,'L e 1 .1-r L Messerschmidt Assistant Finance Director City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT EFT2S0 10/11/2019 AECOM INC 43,2SOA3 EFT2S1 10/11/2019 AIRGAS USA LLC 2,78022 EFT2S2 10/11/2019 ALRO STEEL CORPORATION 11416 EFT2S3 10/11/2019 CARRICO AQUATIC RESOURCES INC 171SS EFT2S4 10/11/2019 CHEMTRADE CHEMICALS US LLC 6,08187 EFT2SS 10/11/2019 DORNERINC 814,14103 EFT2S6 10/11/2019 E S R I INC 1,23S.00 EFT2S7 10/11/2019 JACOBS ENGINEERING GROUP INC 36,94&68 EFT2S8 10/11/2019 KEMIRA WATER SOLUTIONS INC 5,224.S2 EFT2S9 10/11/2019 NEW FLYER OF AMERICA INC 69&86 EFT260 10/11/2019 VIKING CHEMICAL COMPANY 2,7S&00 223181 10/08/2019 FOX VALLEY PRO BASKETBALL INC 361,7SS.04 223182 10/11/2019 4S7 W 12TH STREET LLC ST66 223183 10/11/2019 ADAM KRAUSE 18&38 223184 10/11/2019 ADAMS CHRISTOPHER L & KERRY K 1&77 22318S 10/11/2019 ADVANCED DISPOSAL SERVICES INC 14T07 223186 10/11/2019 ADVENTURE GAMES LLC 5,000.00 223187 10/11/2019 ALYSSA DECKERT 7598 223188 10/11/2019 ANDREW J PRICKETT 20126 223189 10/11/2019 AT &T 2,094.OS 223190 10/11/2019 B AND H PHOTO VIDEO 37,30&37 223191 10/11/2019 BADGER LABORATORIES INC 4,73S.00 223192 10/11/2019 BRETT ROBERTSON 44.70 223193 10/11/2019 BREUER BRIAN 79S 223194 10/11/2019 BRIAN SLUSAREK 3422 22319S 10/11/2019 BROWN AND CALDWELL 46,63&38 223196 10/11/2019 BUTCHS CURB AND LANDSCAPING LLC 5,401.00 223197 10/11/2019 WISCONSIN CENTRAL 40&00 223198 10/11/2019 WISCONSIN CENTRAL 4,46&00 223199 10/11/2019 CASEY KOELBL 8816 223200 10/11/2019 CEMAN LAW OFFICE LLC 4S1.S0 223201 10/11/2019 CENTRAL STATES WATER ENV ASSN -WI SECTION GS&OO 223202 10/11/2019 CENTURYLINK 8290 223203 10/11/2019 CINTAS CORPORATION 40107 223204 10/11/2019 CLIFTONLARSONALLEN LLP S,47S.00 22320S 10/11/2019 CORE AND MAIN LP 11,47100 223206 10/11/2019 D AND K RENTALS SS.00 223207 10/11/2019 DIVE SKILLS LLC 600.00 223208 10/11/2019 DONOHUE & ASSOCIATES INC 5,02222 223209 10/11/2019 DR HANSEN PLUMBING LLC SO&OO 223210 10/11/2019 ENERGY CONTROL AND DESIGN INC 964AS 223211 10/11/2019 EWALD CHEVROLET BUICK LLC 39,81100 223212 10/11/2019 FEDERATION OF ENVIRONMENTAL TECHNOLOGISTS INC 34S.00 223213 10/11/2019 FIRE APPARATUS & EQUIPMENT INC 25,61429 223214 10/11/2019 FOCUS PROPERTIES LLC 36250 22321S 10/11/2019 FOCUS PROPERTIES LLC 6272 223216 10/11/2019 F R E D P RYO R SEMINARS 20&00 223217 10/11/2019 GARROW OIL MARKETING INC 14,579.69 223218 10/11/2019 THE GROUNDS GUYS LANDSCAPE MANAGEMENT 4,80&00 223219 10/11/2019 HASSEL MATERIAL HANDLING 1,S79.S9 223220 10/11/2019 HAWKINS INC S,4S4.4S 223221 10/11/2019 HERGERT RALPH 9252 223222 10/11/2019 HIGHWAY LANDSCAPERS INC 173,933.60 223223 10/11/2019 HOUCKTRANSIT ADVERTISING 400.00 223224 10/11/2019 JASON ELLIS 4814 22322S 10/11/2019 JEREMY WILSON 1299 223226 10/11/2019 JERRY FABISCH 14616 223227 10/11/2019 JOHN FABICK TRACTOR CO 34,734.56 223228 10/11/2019 JOHN GREGORIUS 230.84 223229 10/11/2019 JOHN ZARATE 8294 223230 10/11/2019 JON MUELLER 184.44 223231 10/11/2019 JOSEPH GOGO 20.80 223232 10/11/2019 JOSEPH M STANDIFORD 14210 223233 10/11/2019 KALAHARI RESORT 763.00 223234 10/11/2019 KAREN ANN HOFFMAN iS0.00 22323S 10/11/2019 KENNETH L GRESSER 73.08 223236 10/11/2019JANINE M KING 1S100 223237 10/11/2019 KRISTYTHOR 10324 223238 10/11/2019 KWIK TRIP INC S,S7S2S 223239 10/11/2019 LAFORCEINC 1,96S.00 223240 10/11/2019 LAMAR COMPANIES 627.00 223241 10/11/2019 LAURIELAATSCH 116.00 223242 10/11/2019 LEIGH SCHUH 14S.S8 223243 10/11/2019 RELX INC 67396 223244 10/11/2019 LYCON INC 38S.00 22324S 10/11/2019 MCC INC 2,88S.60 223246 10/11/2019 MIDWEST REALTY MANAGEMENT INC 6.39 223247 10/11/2019 MILLIMAN INC 10,000.00 223248 10/11/2019 MILPORT ENTERPRISES INC 20,45792 223249 10/11/2019 MILWAUKEE RUBBER PRODUCTS 1,638.00 2232SO 10/11/2019 MINNESOTA LIFE INSURANCE CO 18,S7S.01 223251 10/11/2019 MOTTL AUSTIN J 120.89 223252 10/11/2019 NATIONAL MANAGEMENT LLC 8393 223253 10/11/2019 VERIZON CONNECT NWF INC 1,280.03 223254 10/11/2019 NEWSC S&00 2232SS 10/11/2019 NICOLE KRAHN 204.74 2232S 6 10/11/2019 NORTHEAST ASPHALT INC 9,999.47 223257 10/11/2019 OLH LLC 21.61 2232SS 10/11/2019 Dustin/Melissa D. Collett 1,500.00 223259 10/11/2019 MARK PADILLA 100.00 223260 10/11/2019 Matthew E./Sara N. Gonzales 1,500.00 223261 10/11/2019 Renee L. Nemitz 1,500.00 223262 10/11/2019 OSHKOSH RECREATION DEPARTMENT 146,1827S 223263 10/11/2019 CITY OF OSHKOSH 688.00 223264 10/11/2019 OSTERTAG JAMES G 29.00 22326S 10/11/2019 POESCHL PRINTING COMPANY INC 90.00 223266 10/11/2019 POMP'S TIRE SERVICE INC 15,249.00 223267 10/11/2019 PRECISE MACHINE COMPANY INC 1,928.00 223268 10/11/2019 PREMIER REAL ESTATE MANAGEMENT LLC 10.38 223269 10/11/2019 PROFESSIONAL SVC INDUSTRIES 3,32S.00 223270 10/11/2019 RANDY R DOMER 33&00 223271 10/11/2019 RC EXCAVATING INC 2,00&00 223272 10/11/2019 NES ECOLOGICAL SERVICES 4,12&06 223273 10/11/2019 RUNNING INC 26,481.75 223274 10/11/2019 SCH MITT TITLE LLC 3&42 22327S 10/11/2019 SCH MITT TITLE LLC 5,000.00 223276 10/11/2019 SECUREIT TACTICAL 6,26&30 223277 10/11/2019 SPOEHR SMITS AND BLAZEL LLC 3,SS&00 223278 10/11/2019 STANNARD CLEANERS 2,SO41S 223279 10/11/2019 STAR PROPERTIES OF OSHKOSH LLC 13S.07 223280 10/11/2019 WI CORRECTIONAL CENTER SYSTEMS 1,47100 223281 10/11/2019 STEEN-MACEK PAPER CO 489.31 223282 10/11/2019 STEVEN R DITTMER 189.08 223283 10/11/2019 TITAN PROPERTY MANAGEMENT LLC 11106 223284 10/11/2019 TODD MUEHRER 3106 22328S 10/11/2019 TRUGREEN PROCESSING CENTER 1,221.SO 223286 10/11/2019 TYLER TECHNOLOGIES INC 19,62S.SS 223287 10/11/2019 UNITED PARCEL SERVICE 2S.03 223288 10/11/2019 BOARD OF REGENTS OF UW SYSTEM 2,1S&G3 223289 10/11/2019 US CELLULAR 1,547.79 223290 10/11/2019 VALLEY VNA HEALTH SYSTEMS INC 1,52388 223291 10/11/2019 VERIZON WIRELESS 3,189.74 223292 10/11/2019 VICTOR STANLEY, INC 28,941.00 223293 10/11/2019 WASTE MANAGEMENT OF WI-MN 63,SSS18 223294 10/11/2019 WISCONSIN ASSOCIATION OF SENIOR CENTERS INC 50.00 22329S 10/11/2019 STATE OF WISCONSIN DEPARTMENT OF ADMINISTRATION 17S.00 223296 10/11/2019 WI DEPT OF TRANSPORTATION 5,000.00 223297 10/11/2019 WI PUBLIC SERVICE CORP 21,204.SO 223298 10/11/2019 WI STATE FIRE INSPECTOR ASSN 30&00 223299 10/11/2019 XYLEM WATER SOLUTIONS USA INC 1,88&16 2,161,84353 CHECK NUMBER CHECK DATE VENDOR NAME AMOUNT EFT261 10/18/2019 AECOM INC 12,867.65 EFT262 10/18/2019 AIRGAS USA LLC 2,542.40 EFT262 10/18/2019 AXON ENTERPRISE INC 540.00 EFT264 10/18/2019 CARRICO AQUATIC RESOURCES INC 692.29 EFT265 10/18/2019 CHEMTRADE CHEMICALS US LLC 2,988.94 EFT266 10/18/2019 CONSTELLATION ENERGY SERVICES 1,252.55 EFT267 10/18/2019 KEMIRA WATER SOLUTIONS INC 10,264.64 EFT268 10/18/2019 MINUTE MEN HR MGMT OF WIS 1,822.00 EFT269 10/18/2019 P T S CONTRACTORS INC 287,827.98 EFT270 10/18/2019 SMITHGROUP INC 25,500.00 EFT271 10/18/2019 WASTEBUILT 508.26 EFT272 10/18/2019 WILLIS OF WISCONSIN INC 20.00 222200 10/14/2019 CLOSING AND TITLE SERVICES LLC 5,000.00 222201 10/18/2019 ADAM KRAUSE 22.21 222202 10/18/2019 ADVANTAGE POLICE SUPPLY INC 2,819.98 222202 10/18/2019 ALLIED LOCKE INDUSTRIES INC 9,967.90 222204 10/18/2019 AMERICAN PUBLIC WORKS ASSN 424.00 222205 10/18/2019 ANDREW J PRICKETT 29.12 222206 10/18/2019 ANTHEM LUXURY LIVING LLC 57,925.20 222207 10/18/2019 APRIL HINKE 8.25 222208 10/18/2019 ARMOR YOUR SOULS 6 LLC 1,560.00 222209 10/18/2019 ASSURANCE TITLE SERVICES INC 55.00 222210 10/18/2019 ASSURANCE TITLE SERVICES INC 27.69 222211 10/18/2019 ASSURANCE TITLE SERVICES INC 216.24 222212 10/18/2019 AT&T 1,427.00 222212 10/18/2019 AURORA HEALTH CARE 250.00 222214 10/18/2019 AUTOMATIC ENTRANCES OF WI INC 2,420.00 222215 10/18/2019 BAY TITLE &ABSTRACT INC 625.00 222216 10/18/2019 BAYCARE CLINIC 10,000.00 222217 10/18/2019 BLUE FROG PROPERTY MGT LLC 21.66 222218 10/18/2019 BRENTJBUEHLER 20.00 222219 10/18/2019 BRIAN SCHULDES 20.00 222220 10/18/2019 CADRE 858.40 222221 10/18/2019 CHAD DALLMAN 224.15 222222 10/18/2019 CHUCK HABLE 119.55 222222 10/18/2019 CINTAS CORPORATION 518.71 222224 10/18/2019 CLOSING &TITLE SERVICES LLC 11.57 222225 10/18/2019 CUMMINS SALES AND SERVICE 121.60 222226 10/18/2019 WOSH-AM 120.00 222227 10/18/2019 WVBO-FM 284.00 222228 10/18/2019 WWWX-FM 250.00 222229 10/18/2019 DAN KIRK 250.00 222220 10/18/2019 DEAN M SMITH 7.50 222221 10/18/2019 DEANA KRUEGER 21.00 222222 10/18/2019 EHLERS 2,800.00 222222 10/18/2019 EZ GLIDE GARAGE DOORS & OPENER 469.60 222224 10/18/2019 KURT L MAHNKE 81.25 222225 10/18/2019 FOCUS PROPERTIES LLC 119.91 222226 10/18/2019 FRANK'S RADIO SERVICE INC 1,974.60 222227 10/18/2019 GALLS LLC 465.90 222228 10/18/2019 GAPPA SECURITY SOLUTIONS LLC 782.80 222229 10/18/2019 GIZMO OSHKOSH LLC 14,054.27 222240 10/18/2019 GROUND EFFECTS OF WI INC 681.20 222241 10/18/2019 HAPPY BRAD RENTALS LLC 25.44 222242 10/18/2019 HASSEL MATERIAL HANDLING 457.40 222242 10/18/2019 HEARTLAND BUSINESS SYSTEMS 9,872.46 222244 10/18/2019 HEATH FEAVEL 20.28 222245 10/18/2019 HENSCHELAUNDREYA 49.99 222246 10/18/2019 HYDRO CORP 5,764.80 222247 10/18/2019 INDUSTRIAL MARKETING & CONSULTING INC 8,174.90 222248 10/18/2019 JAMES RABE 180.12 222249 10/18/2019 JEFF NELSON 16.81 222250 10/18/2019 JEREMY KRUEGER 28.06 222251 10/18/2019 JOHN FABICK TRACTOR CO 771.70 222252 10/18/2019 JULIE A DUELLMAN 22.72 222252 10/18/2019 JUSTIFACTS CVS INC 622.70 222254 10/18/2019 A KALMERTON WELDING SUPPLIES LLC 172.95 222255 10/18/2019 KATHERINEJ MANN 250.00 222256 10/18/2019 KELLY A KENT 20.00 222257 10/18/2019JANINE M KING 152.00 222258 10/18/2019 KLB PROPERTIES LLC 12.08 222259 10/18/2019 KNIGHT BARRY TITLE UNITED LLC 60.28 222260 10/18/2019 KOBUSSEN BUSES LTD 12,075.40 222261 10/18/2019 LAND PRIDE PROPERTIES LTD 17.15 222262 10/18/2019 LAURAJUNGWIRTH 47.80 222262 10/18/2019 LEE RECREATION LLC 4,682.00 222264 10/18/2019 LINDSTROM DANIELC 45.00 222265 10/18/2019 LORI PALMERI 99.68 222266 10/18/2019 MAINUE KHANG 27.59 222267 10/18/2019 MATTHEW C LENOX 92.62 222268 10/18/2019 MATTHEW NETT 27.12 222269 10/18/2019 MCC INC 2,992.90 222270 10/18/2019 MECHANICAL TECHNOLOGIES INC 1,220.00 222271 10/18/2019 MICHELS MATERIALS 1,146.16 222272 10/18/2019 MILPORT ENTERPRISES INC 4,826.40 222272 10/18/2019 MINISOFT INC 1,200.00 222274 10/18/2019 MISCHIEF AND MAGIC ENTERTAINMENT 260.00 222275 10/18/2019 MORTON SALT INC 51,091.12 222276 10/18/2019 GREEN VALLEY HOME INSP SVC LLC 2,000.00 222277 10/18/2019 NATIONAL MANAGEMENT LLC 26.25 222278 10/18/2019 NICOLEKRAHN 202.48 222279 10/18/2019 NORTHEAST ASPHALT INC 6,217.42 222280 10/18/2019 NORTHERN LAKE SERVICE INC 228.00 222281 10/18/2019 Jay A. Delap 1,500.00 222282 10/18/2019 Larry Meads 1,500.00 222282 10/18/2019 LAUMANN CHRISTOPHER R/MAXIMILAN C 101.60 222284 10/18/2019 Maplewood Townhouses LLC 1,500.00 222285 10/18/2019 Richard/Sherry Purtell 1,500.00 222286 10/18/2019 Ridgeview Investments LLC 1,500.00 222287 10/18/2019 William R. Kitz 1,500.00 222288 10/18/2019 OSHKOSH CHAMBER OF COMMERCE 5,127.14 222289 10/18/2019 CITY OF OSHKOSH 572.90 222290 10/18/2019 OSHKOSH OPERA HOUSE FOUNDATION 29,625.00 222291 10/18/2019 CITY OF OSHKOSH UTILITIES 478.24 222292 10/18/2019 PERSONNEL EVALUATION INC 80.00 222292 10/18/2019 PETER FAHRENKRUG 625.48 222294 10/18/2019 PHILSTEFFENS 24.94 222295 10/18/2019 PLYMOUTH LUBRICANTS 546.94 222296 10/18/2019 POMP-STIRE SERVICEINC 4,055.92 222297 10/18/2019 PROFESSIONALSVC INDUSTRIES 9,220.07 222298 10/18/2019 PSYCHOLOGIE CLINIQUE SC 510.00 222299 10/18/2019 RAMAKER &ASSOCIATES INC 1,200.00 222400 10/18/2019 RAUT KIRTI 26.22 222401 10/18/2019 RAY MAURER 22.16 222402 10/18/2019 REGISTRATION FEE TRUST 74.50 222402 10/18/2019 RICK ALLEN 225.00 222404 10/18/2019 RONALD N LAPOINT 225.65 222405 10/18/2019 RULAND GARY J/LISA J 47.22 222406 10/18/2019 SAGE CONTROL ORDINANCE INC 550.25 222407 10/18/2019 SARAH PAUER 140.46 222408 10/18/2019 SCH MITT TITLE LLC 77.62 222409 10/18/2019 SCH MITT TITLE LLC 125.44 222410 10/18/2019 SCHRADERJAMES L 22.22 222411 10/18/2019 SHANE M TAYLOR 50.00 222412 10/18/2019 STAPLES ADVANTAGE 2,962.16 222412 10/18/2019 STEINERT PRINTING CO INC 526.00 222414 10/18/2019 STEVEN J BALLARD 200.00 222415 10/18/2019 STRAND ASSOCIATES INC 12,712.15 222416 10/18/2019 TDS 222.72 222417 10/18/2019 MCCLONE 41,877.00 222418 10/18/2019 THOMSON REUTERS-WEST 141.89 222419 10/18/2019 TROFKA EMILY 29.65 222420 10/18/2019 TRUGREEN PROCESSING CENTER 190.02 222421 10/18/2019 TYLER TECHNOLOGIES INC 8,962.50 222422 10/18/2019 UNITED PARCEL SERVICE 22.67 222422 10/18/2019 US OILCHEK 48.00 222424 10/18/2019 U S POST OFFICE 600.00 222425 10/18/2019 VERIZON WIRELESS 5,908.24 222426 10/18/2019 VICTORIA MCCARTHY-HEIDEMANN 28.02 222427 10/18/2019 WATER ENVIRONMENT FEDERATION 170.00 222428 10/18/2019 WI CHIEFS OF POLICE ASSN INC 222.50 222429 10/18/2019 WISCONSIN PARK & RECREATION ASSOCIATION 1,800.00 222420 10/18/2019 WI PUBLIC SERVICE CORP 162,605.46 222421 10/18/2019 WINNEBAGO B2B LLC 425.00 222422 10/18/2019 WINNEBAGO COUNTY 4,900.00 223432 10/18/2019 WINNEBAGO COUNTY TREASURER 6,104.61 222424 10/18/2019 WISCONSIN MEDIA 902.75 222425 10/18/2019 GANNETT WISCONSIN MEDIA 46.00 222426 10/18/2019 YANG MAI 82.72 222427 10/18/2019 ZILLGES MATERIALS INC 72.00 912,014.84 OSHKOSh Minutes of the September 5, 2019 Board Meeting Public Museum (Approved at the October 3,2019 Board Meeting.) Discover - Connect • Inspire The September meeting of the Oshkosh Public Museum Board was held Thursday, September 5, 2019, in the Lecture Room of the Oshkosh Public Museum. President Thierman called the meeting to order at 4:00 pm. The roll was taken by Ms. Books. PRESENT AT ROLL: Board Members Randy Domer,Alternate Connie Drexler,Carol Fenrich,Jim Hoffman,Gabe Loiacono, Secretary Becky Matzke, Rick Rego,Alternate Joe Stephenson, President Jean Thierman, School Board President Barb Herzog, and Superintendent of Schools Vickie Cartwright EXCUSED: None ALSO PRESENT: Museum Director Brad Larson, Marketing Coordinator Tammy Malewski, Curator of Exhibitions Deb Daubert, Education Assistant Sid Lehman, Auxiliary President Kathy Wuest, and Administrative Assistant Theresa Books recording the minutes. There were no citizen statements to the Board. Consent Agenda items included: A. Minutes of the August Board Meeting B. September Bill List MOTION: Adopt Consent Agenda(Matzke; second Rego) CARRIED: Yes (6) Domer, Fenrich, Hoffman, Matzke, Rego,Thierman ABSTAIN: Loiacono (He was not at the August meeting.) Mr. Larson reported that Dr. Richard Kitz left a bequest of about $222,000 to the Museum. In the budget, which will be gone over more during this meeting, Mr. Larson recommends use of up to $100,000 as a rental payment for an exhibition in 2020, and $100,000 as the Museum's part of the CIP Sporting and Recreation exhibition project. While Board policy is that 10% of an undesignated bequest is put into the Museum Endowment Fund at the Oshkosh Area Community Foundation, Mr. Larson asked the Board to consider not allocating the 10% for this bequest at this time, rather leave it in reserve. Ms. Fenrich noted she knew Dr. Kitz very well and feels he would be pleased to have the Museum use the money for particular projects. Discussion followed. The Board came to an understanding that if they did not allocate 10% at this time,but exhibition sponsorships and Minutes of the September 2019 Museum Board Meeting Oshkosh Public Museum■1331 Algoma Boulevard■Oshkosh,Wisconsin 54901 Page 1 of 4 other financial details came through, they could vote at another time to allocate the 10% from the Kitz Bequest to the Endowment Fund. MOTION: The Board not allocate 10%of the Kitz Bequest to the Museum Endowment at this time. (Fenrich, second Domer) CARRIED: Yes (9) Cartwright, Domer, Fenrich,Herzog, Hoffman, Loiacono, Matzke, Rego, Thierman Next Mr. Larson reviewed the Museum Behncke,Bray, Collection, Durow, Endowment, and Membership budgets for the Board. Discussion followed. MOTION: The Board approve the Museum budgets as presented. (Herzog, second Fenrich) CARRIED: Yes (9) Cartwright, Domer, Fenrich,Herzog, Hoffman, Loiacono, Matzke, Rego, Thierman Mr. Larson then presented details to the Board regarding the exhibition Titanic: The Wisconsin Connection. He showed them the profitability scales provided by the exhibition company, Experiential Media Group, LLC. The last time the Museum hosted a Titanic exhibition in 2006, the attendance was phenomenal with excellent revenue earned in admissions and store sales. Curator Debra Daubert then shared the work she's been doing over the years to research passengers on the I who had a Wisconsin connection, whether they were from Wisconsin or headed to Wisconsin. She also reported on the communications she had with Experiential Media Group, LLC over time regarding the possibility of having this type of exhibition. Discussion followed. MOTION: The Museum bring Titanic: the Wisconsin Connection to the Museum in 2020. (Matzke, second Fenrich) CARRIED: Yes (9) Cartwright, Domer, Fenrich,Herzog, Hoffman, Loiacono, Matzke, Rego, Thierman Ms. Thierman requested Mr. Larson present the Director's Report. Mr. Larson began by reporting that Cemetery Tales has already had a total attendance of 2,060 through September 4f. This has increased Museum admission revenue to about$20,500. Staff will shortly begin evening tours, and a series of evening programs, so that should increase attendance and income even more. The tours of Riverside Cemetery are very popular and Registrar Emily Rock kindly agreed to add more tours, which are already sold out. Minutes of the September 2019 Museum Board Meeting Oshkosh Public Museum■1331 Algoma Boulevard■Oshkosh,Wisconsin 54901 Page 2 of 4 Continuing with information on exhibitions, Mr. Larson reported Curator of Collections Anna Cannizzo finalized a complete change of artifacts in the Sawyer Library. The new decorative arts exhibition showcases some of the Museum's finest pieces, with excellent interpretive labeling. As well,the room now has interpretive banners about Mr. and Mrs. Durow and their generosity. Mr. Larson was pleased to report the Menominee Clans Story is progressing well and on schedule. The rocks are almost completed and work will begin on the wall. Relating to the Sporting & Recreation exhibition, staff had a conference call with Split Rock Studios yesterday to discuss some areas of concern and are working through the storyline and key artifacts. Regarding Capital Improvements, Mr. Larson reported that work begins on the Carriage House roof on September 8 and should be completed about mid-October, if the weather cooperates. Maintenance Technician Matt Reinke will do the replacement of rotten boards after he finishes the wall in the Clans exhibit. Chimneys and other masonry work will be delayed. Mr. Larson is in contact with Dan Maki of Facility Engineering on the next steps for the foundation repair project, which is the proposal for professional services. That concluded the Director's report. Education Assistant Sid Lehman then presented to the Board the website he developed to share Museum resources with teachers,based on meetings with teachers both from Oshkosh and outside the area. The site is accessible from the Museum's home page. Marketing Coordinator Tammy Malewski then shared progress she's made in connecting with teachers. She met with Vicki Porior, Social Studies Curriculum Coordinator Oshkosh Area School District, to understand the needs of the schools and discussed how teachers can collaborate and utilize the resources and experts at the Museum. She shared information about other educators she's met with and potential meetings and plans. Discussion followed as to how to further communicate to teachers all the resources available at the Museum. President Thierman did not have anything to report. Ms. Thierman requested the Auxiliry Report. Auxiliary President Kathy Wuest began by reporting the Auxiliary booklets are ready and have been distributed to the Board. The Gala Committee met on August 29ffi and their next meeting is set for Thursday,October 3,at 10:00 a.m. As it is tradition that the Museum Board President draws the raffle winners at the Gala, Ms. Wuest asked if Ms. Thierman would do the honors. Ms. Thierman agreed she would be pleased to draw the names. Ms. Wuest then reported that the first Auxiliary meeting of the new season is set for October 111h. In conclusion, she reported that two Minutes of the September 2019 Museum Board Meeting Oshkosh Public Museum■1331 Algoma Boulevard■Oshkosh,Wisconsin 54901 Page 3 of 4 members of the Auxiliary will hostess at Curator Anna Cannizzo's Women s Suffrage program on September 215t. That concluded the Auxiliary Report. With no other agenda items, Ms. Thierman asked for a motion to adjourn. (Cartwright; second Herzog) The vote was unanimous in favor and the motion was passed. The meeting adjourned at 5:15 p.m. Minutes of the September 2019 Museum Board Meeting Oshkosh Public Museum■1331 Algoma Boulevard■Oshkosh,Wisconsin 54901 Page 4 of 4 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN OCTOBER 8, 2019 MEETING held Tuesday, October 8, 2019, at 5:00 p.m. in the City Manager's Office, City Hall Mayor Palmeri presided. PRESENT: Council Members Sill Miller, Steven Herman, Matt Mugerauer, Jake Krause, Bob Poeschl and Mayor Lori Palmeri EXCUSED: Council Member Deb Allison-Aasby ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney, James Rabe, Director of Public Works and Steve Gohde, Assistant Director of Public Works/Utilities General Manager ALSO PRESENT: Art Harrington and Ned Whitte, Godfrey and Kahn S.C. MOTION: CONVENE INTO CLOSED SESSION PURSUANT TO SECTIONS 19.85 (1)(E) OF THE WISCONSIN STATE STATUTES TO DISCUSS OPTIONS, STRATEGY AND PARAMETERS RELATED TO RECENT REQUEST BY WDNR RELATED TO THE CITY'S WPDES PERMIT WHERE COMPETITIVE BARGAINING REASONS REQUIRE A CLOSED SESSION AND 19.85(1)(G) OF THE WISCONSIN STATE STATUTES TO CONFER WITH LEGAL COUNSEL WHO WILL RENDER ADVICE CONCERNING STRATEGY TO BE ADOPTED WITH RESPECT TO LITIGATION IN WHICH THE CITY IS INVOLVED IN RELATION TO THE CITY'S WPDES PERMIT (Herman; second, Mugerauer) CARRIED: Ayes (6) Miller, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri Council Member Allison-Aasby arrived at 5:01 p.m. MOTION: ADJOURN (Herman; second, Krause) CARRIED: VOICE VOTE The meeting adjourned at 5:01 p.m. PAMELA R. UBRIG CITY CLERK PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN OCTOBER 8, 2019 REGULAR MEETING held Tuesday, October 18, 2019, at 6:00 p.m. in Council Chambers, City Hall Mayor Palmeri presided. PRESENT: Council Members Sill Miller, Deb Allison-Aasby, Steven Herman, Matt Mugerauer, Jake Krause, Bob Poeschl and Mayor Lori Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney and Allen Davis, Director of Community Development Council Member Miller read the Invocation. The Pledge of Allegiance was led by Ellen & Molly Moore from Lourdes Academy High School. PROCLAMATIONS Mayor Palmeri proclaimed the second Monday in October to be recognized as Indigenous Peoples Day in Oshkosh. Eugene Caldwell from the Menominee Tribe accepted the proclamation. Mayor Palmeri proclaimed October 151h as White Cane Awareness Day in Oshkosh. Lori Werbeckes from the Wisconsin Council for Blind and Visually Impaired accepted the proclamation. INTRODUCTION OF CITY STAFF James Rabe, Director of Public Works, introduced Dan Gabrilska, Civil Engineer Supervisor. PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 PUBLIC HEARINGS Resolution 19-539 Resolution Authorizing Amendments to $8.7 Million, City of Oshkosh, Wisconsin Revenue Bonds, Series 2017A & 2017B (Oshkosh Community Young Men's Christian Association, Inc. Project) MOTION: ADOPT (Herman; second, Mugerauer) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri Council Member Poeschl asked for an explanation of the bond amendments. Ms. Lorenson explained the YMCA had previously bonded through the City to receive more favorable rates on the downtown renovation project and the amendment was a renegotiation that would result better rates for the long term. She stated because the bonds were initially authorized by the City, the amendment needed to be authorized as well. Mr. Rohloff stated the bonds were not a financial obligation or a risk to the City. Council Member Poeschl questioned if there were a number of entities the City worked with to complete this type of bonding and if there were certain qualifications they needed to meet. Mr. Rohloff explained they were previously known as industrial revenue bonds geared towards industrial development, however, a number of non-profit organizations had begun to take advantage of the option. He stated the City had been happy to work with the YMCA and several other organizations over the years to facilitate the bonds. Resolution 19-540 Approve Final Resolution for Special Assessments for Concrete Pavement, Sidewalk, Driveway Aprons, Sanitary Sewer Main & Laterals (New & Relay) Water Main & Laterals (New & Relay) & Storm Sewer Main & Laterals (New & Relay) Relating to Contract No. 19-24 Fernau Court (500' north of West Fernau Avenue to 675' north of West Fernau Avenue) MOTION: ADOPT (Allison-Aasby; second, Miller) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri 2 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 CITIZEN STATEMENTS There were no citizen statements to Council. PRESENTATION Mr. Rohloff requested the recognition of the Midtown neighborhood association take place prior to the remainder of the agenda to allow the representatives the opportunity to participate. Pamela Ruder, Greater Oshkosh Healthy Neighborhoods Initiative (GO-HNI), explained the Midtown neighborhood would be the eighteenth neighborhood association in Oshkosh. She stated the association was located between Irving Avenue and New York Avenue, from Broad Street to Main Street. She stated the association was comprised of 419 parcels and had their first meeting scheduled for November 51n Mayor Palmeri welcomed and congratulated the new neighborhood association. Council Member Mugerauer thanked the group for their efforts. Council Member Allison-Aasby indicated she was aware the GO-HNI office had moved. Ms. Ruder explained the office had moved to 100 N. Main Street on the first floor in suite 103 and was sharing space with the Greater Oshkosh Economic Development Corporation. CONSENT AGENDA Report of Bills by the Finance Director Receipt & Filing of Oshkosh Public Library Board Minutes from August 29, 2019 Receipt & Filing of Common Council Minutes from September 24, 2019 Approval of Cash Report from June 2019 Receipt of Claims filed with the City's Insurance Company: A) Eric Schlichting (Water City Properties) for alleged damages from the Police Department - 6/21/2019 date of alleged incident B) Eric Schlichting (Water City Properties) for alleged damages from the Police Department - 9/20/2019 date of alleged incident 3 PROCEEDINGS OF THE COMMON COUNCIL- OCTOBER 8, 2019 Resolution 19-541 Approve Amendment to 2019 CIP Budget for TIF #19—Fernau Court Cul-de-sac paving $145,000 Resolution 19-542 Approve Change Order No. 1 for Public Works Contract No. 19-04 Hazel Street (Washington Avenue to East Irving Avenue Reconstruction, Fernau Court Paving & Pearl Avenue Paving) Dorner, Inc. (+$265,593.08) Resolution 19-543 Approve Granting Privilege in Street to Masters Oshkosh LLC, Rogans Stores Oshkosh, LLC & Phoenix Reality, LLC for Placement of Storm Water Management Facilities within Public Right of Way; South side of the 1800 Block of West 201h Avenue (Plan Commission Recommends Approval) Resolution 19-544 Accept Storm Water Easement at 2105 South Koeller Street (Plan Commission Recommends Approval) Resolution 19-545 Approve Appointment to Public Arts & Beautification Committee Resolution 19-546 Approve Combination "Class B" License, Agent Changes for Class "B" Fermented&Combination"Class A" License,Operator Licenses & Secondhand Dealer License MOTION: ADOPT CONSENT AGENDA (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 19-547 Designate the Intersection of Wisconsin Street & Linwood Avenue as a Four Way Stop Intersection & the Intersection of Wisconsin Street & Viola Avenue as a Two Way Stop Intersection (Viola Stops for Wisconsin) (Traffic & Parking Advisory Board Recommends Approval) MOTION: ADOPT (Poeschl; second, Mugerauer) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri 4 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 Ordinance 19-548 Approve Closure of Waugoo Avenue&Otter Avenue at the Railroad Crossings MOTION: ADOPT (Mugerauer; second, Poeschl) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri Mayor Palmeri requested an explanation of the closure. James Rabe, Director of Public Works, explained the Canadian National Railroad had requested the closures to facilitate necessary work at the crossings. He stated the work was anticipated to take approximately a week, however, the railroad had requested two weeks in the event of inclement weather. Resolution 19-549 Approve General Development Plan Amendment & Specific Implementation Plan for Property adjacent to 1033 N. Washburn Street (Plan Commission Recommends Approval) MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri Ed Bowen, 1664 River Mill Road, explained he represented the developer for the project and thanked Council for the opportunity. He stated despite what the Northwestern published, the double drive through did not require any sort of special consent. He explained the base standard modification was necessary due to the location of the drive through equipment and dumpster as a result of the unusually large setback. He stated he understood there had been concerns raised during the plan commission approval regarding signage. He explained the project was significantly below what was permitted for signage. He stated he believed the two base standard modifications they were requesting would be approved based on the uniqueness of the site layout and that they were aligned with the development pattern. He thanked Mr. Rohloff and City staff for their work on the project. Council Member Herman stated it was his understanding that the developer would add a limited amount of parking stalls and the rest was existing, therefore the amount of impervious surface would not significantly increase. Mr. Bowen agreed. He explained the existing shared ponds would have enough storm water capacity to support the site. 5 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 Council Member Allison-Aasby stated it was her understanding that the dumpsters would be enclosed by brick surround and landscaping. Mr. Bowen explained it would be a brick enclosure and presented a sample of the typical brick color palette for the restaurant chain. He stated the area would also be landscaped. Council Member Mugerauer thanked Mr. Bowen for his clarifications. He stated he understood work had been going into the site plan for quite some time. Mr. Bowen agreed and indicated it was a unique site and it was notable that there were only two base standard modifications requested. Council Member Mugerauer explained any development at the site would likely need a dumpster enclosure in that specific location. Mr. Bowen stated the development pattern of the site was limited due to the setback and the underground pipeline. He explained it was also the most convenient location for employees. Council Member Mugerauer stated the location of the dumpster enclosure and drive through equipment was not out of character compared to other developments in the area. He explained he was surprised it was a split vote on the plan commission. Mr. Bowen stated that was why he had wanted to clarify the rationale behind the requests. He explained the developer and Chick-fil-A had made every effort to request as few variations as possible. Council Member Miller stated he had received a number of inquiries questioning when Chick-Fil-A would open. Mr. Bowen stated as he was not a formal representative of Chick-Fil-A and could not make a definitive statement, however, it was his understanding construction would begin in spring with opening anticipated for August/September. He explained site preparation and development would begin in the near future and indicated that the Grand Chute project moved forward quickly. Council Member Poeschl stated he had watched the transition of the Grand Chute site and had been impressed with the speed of the project. He questioned why Chick-Fil-A was interested in this particular location. 6 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 Mr. Bowen explained he was not a formal representative for Chick-Fil-A,however,based on his experience as a developer who evaluated sites he could surmise that highway proximity, highway visibility, ample parking and 'Class A' type co-tenancy were contributing factors. He stated Lowe's, Dicks Sporting Goods, Petsmart, Panera and Kwik Trip were top class businesses to share an area with and would help attract a similar customer base. He explained similar conditions existed at the Grand Chute site. Mayor Palmeri stated she understood how difficult a corner lot could be, especially related to the requests for the base standard modifications. She questioned if there had been any other consideration related to the placement of the drive through based on the prime real estate of the location. Mr. Bowen explained the drive through placement was in line with the zoning code of the district and compared it to Verve Credit Union's drive through next to the property. He stated the base standard modification was for the equipment and not the drive through itself. Mayor Palmeri clarified her question was related to the equipment. Mr. Bowen explained due to the location of the pick-up window, there was not a favorable alternative location for the drive through equipment as it was the only spot that allowed for the minimum amount of vehicle stacking permitted while maintaining traffic efficiency and safety. Mayor Palmeri stated it sounded as though the developer had considered alternatives. Mr. Bowen agreed and explained they had spent 18 months reviewing multiple site plan scenarios. Council Member Poeschl stated he had observed in Grand Chute that at peak time traffic had to drive around the building to access the drive through. He asked for an explanation of other building locations in the site vicinity and how peak time traffic would impact the site. Mr. Bowen pointed out the other businesses on the site diagram. Council Member Poeschl questioned how the parking lot would handle the level of consumers coming from the two entry points on Washburn Street. Mr. Bowen explained the site was more favorable to high traffic than the Grand Chute 7 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 site due to multiple access and egress points. He stated he believed traffic would be circulated more efficiently and dissipated more effectively at the Oshkosh location. He explained Chick-Fil-A did an excellent job having employees help facilitate traffic. He stated he was not certain if the Oshkosh location would have the same amount of traffic that the Grand Chute location did upon opening, as it had been the first location in the Valley, however, he anticipated it would be successful. Mayor Palmeri indicated the question would be called soon. Council Member Poeschl stated he was trying to ask his questions. He questioned if there was a concern in relation to use of the shared parking lot. Mr. Bowen stated there were four total users of the shared parking lot, and due to their light use of existing parking, it would be an adequate amount for Chick-Fil-A to utilize. Mayor Palmeri questioned if Council had enough information to vote. Several Council Members stated yes. Resolution 19-550 Approve Amendment to TID Development Agreement & Agreement for Assignment of WEDC Grant Redevelopment Agreement with Rogan Stores Oshkosh LLC, Oshkosh Refurb, Inc. & Masters Oshkosh, LLC for Redevelopment of Aviation Plaza; Authorize Consent to Collateral Assignments of Development & WEDC Grant Redevelopment Agreement for Financing Purposes for Oshkosh Refurb, Inc. MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri Mayor Palmeri asked for an explanation of the amendment. Mr. Davis stated the plan itself did not have any changes and the amendment was to reflect the Wisconsin Economic Development Corporation (WEDC) grant, the new ownership with Oshkosh Refurb, Inc., which had previously been Extreme Customs and the collateral assignment. 8 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 Resolution 19-551 Approve Land Acquisition & Disposition Policy MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Miller, Allison-Aasby, Herman, Mugerauer, Krause, Poeschl, Mayor Palmeri Mayor Palmeri asked for an explanation of the policy. Mr. Davis stated it had been brought to the attention of City staff that there was not a policy in place for the acquisition and disposition of property. He explained the processes had been created for individual residential sides and commercial, industrial and redevelopment sites. He presented flowcharts for each property type. He stated Council had the option to deviate from the process on a case by case basis. Mayor Palmeri explained she understood within the process there may be instances in which the advisory park board would be involved. She questioned if other boards/commissions, such as the sustainability advisory board or bike and pedestrian committee may become involved. Mr. Davis stated he had not contemplated that at this point, as certain departments maintained responsibility for various properties, including community development, parks department and public works. He explained those departments had applicable boards/commissions to oversee their projects, operations and long term plans, including the plan commission and park advisory board. He stated City staff typically presented applicable projects to the boards/commissions that would have an impact on the property. Mayor Palmeri explained she was aware that had been done in the past. Mr. Davis agreed and stated projects were often presented to applicable boards/commissions. Mr. Rohloff explained the policy would not preclude the involvement of other boards/commissions, it just listed the ones that were required. Mayor Palmeri stated she understood the review by certain boards/commissions was a statutory requirement and Council could send a project back to any board/commission for further review. Mr. Davis agreed. 9 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 Council Member Mugerauer thanked City staff for their work on the policy. He recommended including how properties were acquired and their planned dispositions within City staff memos. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Palmeri explained a joint workshop meeting with the Oshkosh Area School District was scheduled for Tuesday, October 151h at 6:00 p.m. in room 404. Mr. Rohloff explained he had learned the school district was working on their facility advisory committee and would provide an update at the workshop. He stated City staff would provide insight regarding land use and other items as they evaluated various properties. He explained he believed they now had a full agenda for the meeting. Mayor Palmeri questioned what other items were listed on the agenda. Mr. Rohloff stated school transportation, the school district's facility advisory committee and a third item he could not recall and would provide to Council in the draft agenda. Council Member Herman reminded Council of the closed session immediately following the workshop with the school district. He requested Council Members provide him with any applicable information prior to the closed session. Mr. Rohloff explained there had been a question following the workshop on capital improvements and utility rates regarding establishing a separate rate for a minimal amount of usage. He stated an example would be an elderly individual with 2,000 gallons of usage. He explained the public service commission did allow such rates, and if Council was interested, City staff would add that item to the rate analysis as Ehlers prepared the rate application for submission to the commission. Council Member Herman stated he would like to pursue a separate rate in consideration of single person homes and other individuals with low usage. He questioned if the topic of budget billing was related. Mr. Rohloff explained budget billing was independent of the potential separate rate for minimal usage, however, City staff was actively working on the topic. He stated it may require additional public service commission approval. Council Member Herman questioned if other communities offered budget billing for water bills. 10 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 Mr. Rohloff stated they were not aware of any municipalities using budget billing for water bills at this time. Mayor Palmeri explained Watertown utilized a separate rate for low usage. Council Member Herman stated he understood Russ Van Gompel, Finance Director, was researching other communities utilizing budget billing for water bills. Mayor Palmeri explained during the workshop regarding utility rates, she believed she had used the incorrect nomenclature as it was her understanding that the public service commission had a different interpretation of a 'lifeline rate'. She stated through discussions with Watertown, she learned they had a separate 'basic services' rate, and not a lifeline rate. She explained Watertown charged one rate for usage up to 2,000 gallons, and a different rate for usage above that threshold. She stated she had also questioned if the City would be able to offer a separate rate to low income households. Council Member Mugerauer questioned how much input Council would have on the process in the future if they provided City staff with direction to analyze such rates. He stated Council would need to be aware of the implications such rates would have. Mr. Rohloff explained it would essentially be a redistribution of the rates, as the amount of revenue would not be able to change. He stated City staff and Ehlers would be able to analyze the rates, and prior to submitting the application to the public service commission, the information could be brought back before Council. Council Member Mugerauer explained he believed that would be appropriate. Mayor Palmeri stated there was presently four different tiers of rates, and consumers who used larger amounts were charged less while consumers who used smaller amounts were charged more. Council Member Mugerauer explained it was volumetric discounts. Mayor Palmeri stated it was her understanding it was a four tiered system. Mr. Rohloff explained City staff would begin work on analyzing the minimal usage rate. 11 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 8, 2019 CITIZEN STATEMENTS TO COUNCIL There were no citizen statements to Council. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS There were no Council Member announcements or statements. CITY MANAGER ANNO UNCEMENTS & STATEMENTS Mr. Rohloff stated the trail project related to the Oshkosh Corporation headquarters was making progress and City staff was working through the contamination concerns. He explained Mr. Davis had provided Council with a report regarding Oshkosh housing stock and a workshop would be scheduled in the near future. He stated the budgetary impacts would be discussed throughout the budget process. Mr. Davis explained there were additional related proposed funding programs that would be discussed. Mayor Palmeri questioned when the workshop would be scheduled for November. Mr. Rohloff stated prior to the November 261h Council meeting. Mayor Palmeri questioned if there was a workshop scheduled for November regarding the diversity, equity and inclusion committee. Mr. Rohloff explained there was not a workshop scheduled, however, it was scheduled to be listed for discussion on a future agenda. He stated the preliminary budget would be provided to Council on Friday, October 111h and budget workshops were scheduled for October 281h and 291h. He explained the Congress Avenue Bridge would close from 7 a.m. until 3 p.m. beginning October 21s' for approximately two weeks to complete preliminary work for the full closure over the winter. He stated the advisory park board review of the Lakeshore Park plan had been moved to October 21s' to encourage additional public attendance. He presented an Oshkosh Media video promoting the fire departments new ambulances. MOTION: ADJOURN (Allison-Aasby; second, Miller) CARRIED: VOICE VOTE The meeting adjourned at 7:25 p.m. PAMELA R. UBRIG CITY CLERK 12 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN OCTOBER 15, 2019 SPECIAL MEETING held Tuesday, October 15, 2019, at 7:21 p.m. in the City Manager's Office, City Hall Mayor Palmeri presided. PRESENT: Council Members Matt Mugerauer, Jake Krause, Bob Poeschl, Sill Miller, Deb Allison-Aasby, Steven Herman and Mayor Lori Palmeri ALSO PRESENT: Pamela Ubrig, City Clerk MOTION: CONVENE INTO CLOSED SESSION PURSUANT TO SECTIONS 19.85 (1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY (Herman; second, Mugerauer) CARRIED: Ayes (7) Mugerauer, Krause, Poeschl, Miller, Allison-Aasby, Herman, Mayor Palmeri MOTION: ADJOURN (Mugerauer; second, Miller) CARRIED: VOICE VOTE The meeting adjourned at 7:22 p.m. PAMELA R. UBRIG CITY CLERK OCTOBER 22, 2019 19-552 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE AMENDMENTS TO 2019 OPERATING BUDGET TO ADJUST BUDGET TO ACTUAL PAYMENTS DUE: A) TID 24 OSHKOSH CORPORATION E-COAT PLANT$30,000 B) TID 28 BEACH BUILDING REDEVELOPMENT $36,000 C) TID 30 WASHINGTON BUILDING REDEVELOPMENT$10,000 D) TID 32 GRANARY REDEVELOPMENT $5000 INITIATED BY: FINANCE DEPARTMENT WHEREAS, the Common Council has adopted the 2019 Operating Budget, which is on file in the Office of the City Clerk and available for public inspection; and WHEREAS,various TID accounts require adjustment as shown on the attachment to this Resolution to reflect the actual payments due under the respective TID Development Agreements; and WHEREAS, an amendment to the 2019 Operating Budget is necessary for this purpose. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2019 Operating Budget, on file in the City Clerk's Office, is hereby amended with adjustments as listed in attached Amendment #12. 2019 Operations Budget Amendment # 12 Agenda Date: 10-22-2019 Account Description: TID 24 Account#: 0520-1040-6448-00000 Explanation: went up in value approx$1.4 million Dollar Amount: $30,000 Account Description: TID 28 Account#: 0510-1040-6448-00000 Explanation: ended up being paid in 2019 for their 2018 pay-go payment so 2019 will show 2 pay-go payments Dollar Amount: $36,000 Account Description: TID 30 Account#: 0514-1040-6448-00000 Explanation: more costs were spent on environmental than expected Dollar Amount: $ 10,000 Account Description: TID 32 Account#: 0518-1040-6448-00000 Explanation: this is the first pay-go for TID 32 and the value was under estimated Dollar Amount: $5,000 All TIF's will have sufficient funds and will be paid from the increment. Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: Allen Davis, Community Development Director DATE: October 16, 2019 RE: Approve Amendments to 2019 Operating Budget to adjust budgets actually due: A. TID 24 Oshkosh Corporation E-Coat Plant$30,000 B. TID 28 Beach Building Redevelopment$36,000 C. TID 30 Washington Building Redevelopment$10,000 D. TID 32 Granary Redevelopment$5,000 BACKGROUND A budget amendment is necessary to make pay-go payments per the development agreements for TID 24 Oshkosh Corporation E-Coat Facility, TID 28 Beach Building Redevelopment, TID 30 Washington Building Redevelopment and TID 32 Granary Redevelopment. The payments have been authorized by Council through approval of the respective TIF development agreements. ANALYSIS The amount of pay-go payments estimated in the 2019 Budget need to be updated based on new information. TID 24 should be increased $30,000 as the assessed value increased approximately$1.4 million from the prior year which yielded a higher pay-go payment for 2019. TID 28 should be increased $36,000 since the 2018 pay-go payment was paid out in January, 2019's TID operating budget. TID 30 should be increased by $10,000 due to higher than estimated environmental remediation costs. These additional environmental costs were reimbursed to the City by the developer in 2019. Lastly, TID 32 needs to be increased $5,000 since the assessed value came in higher than originally estimated. FISCAL IMPACT The proposed budget amendment authorizes the use of funds in the respective TIFs to execute the terms of the development agreements. All the TID accounts have the necessary funds to make the pay-go payment. City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us RECOMMENDATION Council approves a Budget Amendment to TID 24 in the amount of $30,000, TID 28 in the amount of$36,000, TID 30 in the amount of$10,000 and TID 32 in the amount of$5,000 Submitted, Approved: A, Gwiic/i4- cJ Allen Davis John Fitzpatric Community Development Director Assistant City Manager City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us OCTOBER 22, 2019 19-553 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: AWARD BID TO GREENFIELDS OUTDOOR FITNESS FOR OUTDOOR FITNESS EQUIPMENT FOR PARKS DEPARTMENT ($34,465.00) INITIATED BY: PURCHASING DIVISION WHEREAS, the City of Oshkosh has heretofore advertised for bids for outdoor fitness equipment for Menominee Park; and WHEREAS,upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: GREENFIELDS OUTDOOR FITNESS 2617 W Woodland Drive Anaheim, CA 92801 Total Bid: $34,465.00 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 0323-0740-7216-06716 GREAT NEIGHBORHOODS INITIATIVE 0323-0740-7216-06816 GREAT NEIGHBORHOODS INITIATIVE 0323-0740-7216-63916 GREAT NEIGHBORHOODS INITIATIVE 0 Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: Jon G.Urben, General Services Manager DATE: October 10, 2019 RE: Award Bid to Greenfields Outdoor Fitness for Outdoor Fitness Equipment for Parks Department($34,465.00) BACKGROUND The 2018 and 2019 CIP allocated funds to utilise as part of the Great Neighborhoods Program. On July 9, 2019, the Common Council approved a total of $56,769.00 for the purchase of outdoor fitness equipment for the Menominee South Neighborhood Association to be placed in Menominee Park. The Association members identified the fitness equipment they would like to see for this project. ANALYSIS Working with the Neighborhood Associations and Parks Department staff, Purchasing prepared bid specifications for outdoor fitness equipment. The bid was posted on DemandStar and sent to known outdoor fitness equipment manufacturers. Bids were due October 1,2019. The bid tab is attached. Based on the bid review it was consensus of staff that the bid from Greenfields Outdoor Fitness met the minimum bid specifications. FISCAL IMPACT The total fiscal impact for this bid is$34,465.00. The 2018 and 2019 CIP allocated a total of$56,769.00 for the equipment and installation. This project will be charged to A/N#03230740 7216 06716,03230740 7216 06816 and 03230740 7216 63916. The remaining funds from this budget allocation will be used for installation of the equipment and safety surfacing. RECOMMENDATION Purchasing recommends the Common Council award this bid to Greenfields Outdoor Fitness for $34,465.00. Respectfully Submitted, Ap roved: Jon G.Urben,General Services Manager John Fitzpatri Assistant City Manager/Director of Administrative Services City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1 1 30 htfp://www.ci.oshkosh.wi.us BID TAB OUTDOOR FITNESS EQUIPMENT OSHKOSH PARKS DEPARTMENT BIDS OPENED OCTOBER 1, 2019 VENDOR INFORMATION Greenfields Outdoor Fitness BID INFORMATION 2617 W Woodland Drive Anaheim CA 92801 BID $34,465.00 DELIVERY 3 - 4 Weeks ARO OCTOBER 22, 2019 19-554 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE CHANGE ORDER NO. 1 PUBLIC WORKS CONTRACT NO. 18-02 LIBBEY/NICOLET WATERSHED / NORTH MAIN STREET AREA DETENTION BASIN /RC EXCAVATING, INC. (-188,637.54) INITIATED BY: PUBLIC WORKS DEPARTMENT BE IT RESOLVED by the Common Council of the City of Oshkosh that the following change Order, a copy of which is attached, is hereby approved: RC EXCAVATING, INC. 3125 Birch Road,Suite D Suamico, WI 54173 Net Decrease to Contract: ($188,637.54) PURPOSE: See attached Change Order. City of W Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager/City Engineer DATE: October 17, 2019 RE: Change Order No. 1 for Public Works Contract No. 18-02 Libbey/Nicolet Watershed/North Main Street Area Detention Basin RC Excavating, Inc. (-$188,637.54) BACKGROUND Change Order No. 1 for Contract 18-02 is scheduled for consideration by the Common Council at the October 22, 2019 meeting. The contract was originally awarded to RC Excavating, Inc. in May of 2018. This change order is for additional services provided. ANALYSIS Following is a summary of the significant changes to each section of the CIP: • Streets-Final quantities adjusted to match field conditions. • Storm Sewer-Final quantities adjusted to match field conditions. • Sanitary Sewer-Final quantities adjusted to match field conditions. • Water Main-Final quantities adjusted to match field conditions. • Sidewalk-Final quantities adjusted to match field conditions. FISCAL IMPACT New Construction Contract Section Change Order Amount Costs with Engr CIP Budget Amount Street* $9,541.18 $82,012.49 $75,000 Storm Sewer -$162,056.02 $4,945,473.07 $5,150,000 Sanitary Sewer -$33,444.00 $5,824.07 $45,000 Water Main -$2,608.00 $6,927.38 $15,000 Sidewalk -$70.70 $11,362.42 $15,000 Total -$188,637.54 $5,051,599.43 $5,300,000 Note: the budget lines item denoted with an asterisk(*) include budget transfers from other projects. The Street CIP includes a$10,000 transfer from Contract 18-04. 1:\Engineering\2018 CONTRACTS\18-02 Libbey-N Main Det Page 1 of 2 Basin\Project_Information\Correspondence\Memo\18-02 Memo for CO A 1_10-17-19.docx Funding for the Streets portion of this project is available from other projects coming in under budget. Adequate funds are available in the other relating sections of the 2018 Capital Improvement Budget. RECOMMENDATIONS I recommend approval of Change Order No. 1 to Contact No. 18-02 in the amount of ($188,637.54) to RC Excavating, Inc. Approved: John Fitzpatrick Assistant City Manager JG/tlt I:\Engineering\2018CONTRACTS\18.02 Libbey-N Main Det Page 2 of 2 Basin\Project_Information\Correspondence\Memo\18-02 Memo for CO*1_1 D-17-19.docx TO: RC EXCAVATING INC. CHANGE ORDER#1 (REVISED FINAL) 3125 BIRCH ROAD, SUITE D DATE: OCTOBER 7,2019 SUAMICO,WI 54173 Your present contract with the City of Oshkosh, Contract No. 18-02, awarded May 22, 2018, is hereby amended and changed as follows: NET DECREASE TO SECTION: ($250,516.70) NET INCREASE TO SECTION: $61,879.16 NET DECREASE TO CONTRACT ($188,637.54) SECTION I TOTALS BID TOTAL $4,798,337.95 $4,798,337.95 CO#1 ($188,637.54) ($188,637.54) CONTRACT TOTAL $4,609,700.41 $4,609,700.41 CITY OF OSHKOSH BY: City Manager City Clerk Approved and accepted: ontracto I certify that provision has been made to pay the liability that will accrue to the City of Oshkosh, Wisconsin, under the within Change Order. Comptroller Approved as to form: City Attorney CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) 18-02 ITEM DESCRIPTION UNIT CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN NUMBER OUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Removing pavement; Square 1100 complete as specified Yards 7,084.00 6,861.30 -222.70 $5.00 ($1,113.50) Removing concrete and asphalt sidewalk and driveway;complete as Square 1120 specified Feet 5,368.00 4,590.41 -777.59 $0.60 ($466.54) Removing existing silt and safety fencing; Linear 1190 complete as specified Feet 1,060.00 1,054.70 -5.30 $1.30 ($6.89) Removing and salvaging existing chain-link fencing and gate;complete as Linear 1191 specified Feet 1,930.00 1,930.00 $2.05 8"concrete pavement; with 6"CABC and grading;complete as Square 1311 specified Yards 4,380.00 4,776.10 396.10 $52.00 $20,597.20 Pavement ties; complete 1350 as specified Each 150.00 214.00 64.00 $8.10 $518.40 Drilled dowel bars;1 1/4"; 1354 complete as specified Each 270.00 130.00 -140.00 $14.25 ($1,995.00) Adjust manholes and inlets;complete as 1360 specified Each 63.00 57.00 -6.00 $305.00 ($1,830.00) Turf restoration;complete Square 1370 as specified Yards 1,575.00 1,800.06 225.06 $9.00 $2,025.54 30"curb and gutter;8"; with 6"CABC and grading;complete as Linear 1442 specified Feet 1,080.00 377.50 -702.50 $28.00 ($19,670,00) 36"mountable curb and gutter;8";with 6"CABC and grading;complete as Linear 1450 specified Feet 77.00 199.00 122.00 $40.50 54,941.00 4"concrete sidewalk with • 3"CABC and grading; Square 1500 complete as specified Feet 1,840.00 2,599.08 759.08 $6.05 $4,592.43 6"concrete sidewalk/ driveway/ramp with 3" CABC and grading; Square 1510 complete as specified Feet 4,840.00 3,977.99 -862.01 $7.35 ($6,335.77) Curb ramp detectable warning field(natural/non- painted);complete as Square 1540 specified Feet 48.00 48.00 $35.00 No.4 reinforcing rods- deformed;epoxy-coated; Linear 1550 complete as specified Feet 75.00 0.00 -75.00 $1.25 ($93.75) Drilled No.4 sidewalk tie bars-deformed;epoxy- coated;complete as 1560 specified Each 31.00 36.00 5.00 $5.05 $25.25 Locate existing property monuments;complete as 1650 specified Each 5.00 0.00 -5.00 $250.00 ($1,250.00) Locate existing survey monuments;complete as 1651 specified Each 1.00 0.00 -1.00 $250.00 ($250.00) Replace existing property monuments;complete as 1652 specified Each 5.00 0.00 -5.00 $250.00 ($1,250.00) Page 1 of 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM DESCRIPTION UNIT CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE- CONTRACT PRICE Replace existing survey monuments;complete as 1653 specified Each 1.00 0.00 -1.00 $250.00 ($250.00) Sawing existing pavement;complete as Linear 1700 specified Feet 280.00 337.60 57.60 $2.00 $115.20 Sawing concrete pavement full depth; Linear _ 1710 complete as specified Feet 1,120.00 1,597.35 477.35 $2.00 $954.70 Tack coat;complete as 1900 specified Gallons 141.00 125.00 -16.00 $4.05 ($64.80) 4"asphaltic pavement LT with 10"CABC and grading;complete as Square 1906 specified Yards 396.00 419.00 23.00 $48.50 $1,115.50 5"asphaltic transition MT with 10"CABC and grading;complete as Square 1910 specified Yards 44.00 0.00 -44.00 $70.00 ($3,080.00) Furnish and install Jackson Street pavement; Square 1920 complete as specified Yards 1,498.00 1,574.50 76.50 $80.00 $6,120.00 Furnish and install 8" storm sewer;complete as Linear 2001 specified Feet 378.00 355.50 -22.50 $68.50 ($1,541.25) Furnish and install 12" storm sewer;complete as Linear 2003 specified Feet 446.00 360.60 -85.40 $76.00 ($6,490.40) Furnish and install 21" storm sewer;complete as Linear 2012 specified Feet 5.00 0.00 -5.00 $114.00 ($570.00) Furnish and install 24" storm sewer;complete as Linear 2015 specified Feet 260.00 213.90 -46.10 $107.00 ($4,932.70) Furnish and install 27" storm sewer;complete as Linear 2018 specified Feet 60.00 71.80 11.80 $127.00 $1,498.60 Furnish and install 30" storm sewer;complete as Linear 2021 specified Feet 260.00 247.00 -13.00 $137,00 ($1,781.00) Furnish and install 36" storm sewer;complete as Linear 2024 specified Feet 490.00 467.70 -22.30 $132.00 ($2,943.60) Furnish and install 42" storm sewer;complete as Linear 2027 specified Feet 10.00 14.00 4.00 $360.00 $1,440.00 Furnish and install 48" storm sewer;complete as Linear 2030 specified Feet 420.00 402.00 -18.00 $127.00 ($2,286.00) Furnish and install 54" storm sewer;complete as Linear 2033 specified Feet 650.00 611.00 -39.00 $208.00 ($8,112.00) Furnish and install 60" storm sewer;complete as Linear 2036 specified Feet 460.00 434.05 -25.95 $167.00 ($4,333.65) Furnish and install 29"x 45"HERCP Class III storm sewer; complete as Linear 2051 specified Feet 10.00 8.00 -2.00 $263.00 ($526.00) 60"HERCP Class III storm sewer;complete as Linear 2055 specified Feet 90.00 66.50 -23.50 $278.00 ($6,533.00) Page 2 of 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN DESCRIPTION UNIT NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Furnish and install 5'x 8' box culvert storm sewer; Linear 2079 complete as specified Feet 120.00 120.00 $860.00 Furnish and install 5'x 8' • box culvert storm sewer with manhole or inlet riser;complete as Linear 2103 specified Feet 11.00 11.00 $885.00 RCP Class Ill apron endwall with joint ties; 2140 complete as specified Each 2.00 2.00 $895.00 Furnish and install 24" RCP Class III apron endwall with joint ties; 2144 complete as specified Each 1.00 1.00 $1,125.00 RCP Class III apron endwall with joint ties; 2145 complete as specified Each 1.00 1.00 $1,210.00 RCP Class III apron endwall with joint ties; 2149 complete as specified Each 1.00 1.00 $2,175.00 RCP Class III apron endwall with joint ties; 2150 complete as specified Each 1.00 1.00 $3,375.00 RCP Class III apron endwall with joint ties; 2151 complete as specified Each 2.00 2.00 $3,950.00 Furnish and install 5'x 8' box culvert end section with joint ties; complete 2178 as specified Each 1.00 1.00 $11,050.00 Furnish and install 8" perforated underdrain pipe;complete as Linear 2190 specified Feet 5,000.00 4,743.50 -256.50 $74.00 ($18,981.00) Furnish and install standard storm sewer manhole(5'diameter); Vertical 2202 complete as specified Feet 38.00 38.31 0.31 $571.00 $177.01 Furnish and install standard storm sewer manhole(8'diameter); Vertical 2205 complete as specified Feet 42.00 42.03 0.03 $729.00 $21.87 Furnish and install standard storm sewer inlet manhole(4' diameter);complete as Vertical 2213 specified Feet 13.00 11.96 -1.04 $484.00 ($503.36) Furnish and install standard storm sewer inlet manhole(5' diameter);complete as Vertical 2214 specified Feet 15.00 14.33 -0.67 $657.00 ($440.18) Furnish and install standard storm sewer inlet manhole(8' diameter);complete as Vertical 2217 specified Feet 43.00 42.66 -0.34 $853.00 ($290.02) Furnish and install storm sewer junction chamber M-1;complete as 2225A specified Each 1.00 1.00 $45,500.00 Page 3 or 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM DESCRIPTION UNIT CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Furnish and install storm sewer junction chamber M-14;complete as • 2225B specified Each 1.00 1.00 $19,250.00 Furnish and install storm sewer outlet structure; 2226 complete as specified Each 1.00 1.00 $9,100.00 Furnish and install standard storm sewer manhole riser(4' diameter); complete as Vertical 2227 specified Feet 5.00 4.81 -0.19 $165.00 ($31.35) Furnish and install Type 3 inlet(with 18"sump); 2237 complete as specified Each 7.00 9.00 2.00 $2,050.00 $4,100.00 Furnish and install 6" storm sewer lateral; Linear 2400 complete as specified Feet 209.00 136.30 -72.70 $51.00 ($3,707.70) Furnish and install storm sewer marker balls; 2404 complete as specified Each 21.00 20.00 -1.00 $41.00 ($41.00) Furnish and install storm sewer clay dams; 2406 complete as specified Each 7.00 5.00 -2.00 $255.00 ($510.00) Furnish and install storm sewer lateral inlet; 2408 complete as specified Each 4.00 3.00 -1.00 $760.00 ($760.00) Storm lateral inlet adjustments;complete as 2414 specified Each 4.00 3.00 -1.00 $505.00 ($505.00) Furnish;install; maintain; and remove Type D modified inlet protection; 2508 complete as specified Each 46.00 52.00 6.00 $140.00 $840.00 Sediment removal-Type D modified inlet protection;complete as 2510 specified Each 46.00 0.00 -46.00 $1.00 ($46.00) Furnish;install;maintain; and remove stone tracking pad;complete as 2512 specified Each 4.00 3.00 -1.00 $2,500.00 ($2,500.00) Furnish;install;maintain; and remove silt fence; Linear 2514 complete as specified Feet 3,339.00 2,017.50 -1,321.50 $1.65 ($2,180.48) Furnish;install;maintain; and remove silt fence/tracking pad at Southwest Industrial Park;complete as Lump • 2514E specified Sum 1.00 0.00 -1.00 $2,685.00 ($2,685.00) Install salvaged topsoil 6" depth;complete as Square 2602 specified Yards 42,630.00 18,648.00 -23,982.00 $0.80 ($19,185.60) Install salvaged topsoil 12"depth; complete as Square 2606 specified Yards 2,835.00 2,088.50 -746.50 $3.00 ($2,239.50) Furnish and install aquatic fencing; complete Linear 2609 as specified Feet 1,754.00 1,660.90 -93.10 $3.65 ($339.82) Furnish and install native seeding;complete as Square 2610 specified Yards 10,773.00 3,842.10 -6,930.90 $0.90 ($6,237.81) Page 4 of 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM IT CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN DESCRIPTION UN NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Furnish and install native seeding;complete as Square 2612 specified Yards 18,281.00 17,653.10 -627.90 $0.70 ($439.53) Furnish and install turf grass;complete as Square 2620 specified Yards 3,486.00 3,296.30 -189.70 $0.50 ($94.85) Furnish and install no- mow fescue;complete as Square 2622 specified Yards 10,028.00 9,546.00 -482.00 $0.45 ($216.90) Furnish and install annual cover crop;complete as Square 2624 specified Yards 42,567.00 45,702.68 3135.68 $0.15 $470.35 Furnish and install trees; 2626 complete as specified Each 15.00 15.00 $495.00 Furnish and install shrubs;complete as 2628 specified Each 53.00 53.00 $105.00 Furnish and install Class I;Type A erosion control mat;complete as Square 2630 specified Yards 42,567.00 34,180.90 -8,386.10 $1.00 ($8,386.10) Furnish and install medium rip-rap with filter fabric;complete as Square 2648 specified Yards 2,795.00 2,536.60 -258.40 $35.00 ($9,044.00) Furnish and install heavy rip-rap with filter fabric; Square 2650 complete as specified Yards 644.00 440.00 -204.00 $36.00 ($7,344.00) Furnish and install Scour Stop;complete as Square 2653 specified Yards 265.00 229.80 -35.20 $90.00 ($3,168.00) Strip topsoil and restore stockpile at Southwest Industrial Park;complete Square 2654 as specified Yards 182.00 0.00 -182.00 $8.00 ($1,456.00) Abandon 8"-12"storm sewer;complete as Linear 2800 specified Feet 360.00 379.10 19.10 $8.00 $152.80 Abandon 15"and larger storm sewer;complete as Linear 2802 specified Feet 2,850.00 2,123.00 -727.00 $58.00 ($42,166.00) Remove 30"and smaller storm sewer;complete as Linear 2804 specified Feet 290.00 245.80 -44.20 $22.00 ($972.40) Remove 33"-60"storm sewer;complete as Linear 2806 specified Feet 60.00 121.90 61.90 $36.00 $2,228.40 Abandon storm sewer manholes and inlets; 2810 complete as specified Each 2.00 1.00 -1.00 $810.00 ($810.00) Remove storm sewer manholes and inlets; 2812 complete as specified Each 2.00 2.00 $525.00 Remove and dispose of existing bulkhead in MH 12-737;complete as 2813 specified Each 1.00 1.00 $2,025.00 Connect to existing storm sewer main;complete as 2850 specified Each 15.00 16.00 1.00 $1,525.00 $1,525.00 Page 5 of 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM DESCRIPTION UNIT CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Connect to existing storm sewer lateral;complete 2852 as specified Each 3.00 4.00 1.00 $1,225.00 $1,225.00 Connect to existing storm sewer manhole;complete 2856 as specified Each 1.00 1.00 $1,850.00 Connect to existing storm sewer inlet;complete as 2858 specified Each 1.00 0.00 -1.00 $1,550.00 ($1,550.00) Mobilization;complete as Lump 2900 specified Sum 1.00 1.00 $105,000.00 Strip and stockpile topsoil;complete as Square 2902 specified Yards 36,000.00 34,128.00 -1,872.00 $0.25 ($468.00) Clear trees; complete as Lump 2906 specified Sum 1.00 1.00 $15,000.00 Clear shrubs;complete Lump 2908 as specified Sum 1.00 1.00 $2,500.00 Grub stumps;complete Lump 2912 as specified Sum 1.00 1.00 $10,000.00 General excavation; Lump 2930 complete as specified Sum 1.00 1.00 $1,500,000.00 Excavation below subgrade-detention basin;complete as Cubic 2931 specified Yards 8,000.00 0.00 -8,000.00 $0.01 ($80.00) Import clay material; Cubic 2932 complete as specified Yards 5,000.00 0.00 -5,000.00 $8.00 ($40,000.00) Construct clay liner; Lump 2934 complete as specified Sum 1.00 1.00 $195,000.00 Furnish and install geocomposite drainage layer;complete as Square 2941 specified Yards 50,505.00 50,415.00 -90.00 $5.00 ($450.00) Furnish and install 8" backflow preventer; 2943 complete as specified Each 2.00 2.00 $1,400.00 Furnish and install 12" backflow preventer; 2945 complete as specified Each 1.00 1.00 $2,150.00 Furnish;install; maintain; and remove HOPE safety fencing;complete as Linear 2946 specified Feet 3,098.00 1,683.00 -1,415.00 $4.60 ($6,509.00) Furnish and install 8" sanitary sewer(relay); Linear 3000 complete as specified Feet 10.00 8.50 -1.50 $228.00 ($342.00) Furnish and install 10" sanitary sewer(relay); Linear 3002 complete as specified Feet 10.00 0.00 -10.00 $253.00 ($2,530.00) Furnish and install 8" sanitary sewer(new); Linear 3030 complete as specified Feet 440.00 419.90 -20.10 $102.00 ($2,050.20) Furnish and install standard sanitary sewer manhole(4'diameter); Vertical 3100 complete as specified Feet 255.00 253.65 -1.35 $310.00 ($418.50) Furnish and install external sanitary sewer manhole chimney seal; 3114 complete as specified Each 4.00 3.00 -1.00 $385.00 ($385.00) Page 6 of 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM DESCRIPTION UNIT CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Furnish and install 8"x 6" sanitary sewer factory wyes or tees;complete as 3210 specified Each 3.00 0.00 -3.00 $455.00 ($1,365.00) Furnish and install 10"x 6"sanitary sewer factory wyes or tees;complete as 3212 specified Each 2.00 0.00 -2.00 $556.00 ($1,112.00) Furnish and install4"16" sanitary sewer lateral (relay);complete as Linear 3234 specified Feet 150.00 0.00 -150.00 $70.00 ($10,500.00) Furnish and install sanitary sewer lateral marker balls;complete as 3236 specified Each 10.00 0.00 -10.00 $52.00 ($520.00) Furnish and install clay dams;complete as 3238 specified Each 5.00 0.00 -5.00 $255.00 ($1,275.00) Furnish and install connection to existing 8" sanitary sewer mains; 3300 complete as specified Each 6.00 2.00 -4.00 $1,900.00 ($7,600.00) Furnish and install connection to existing 10" sanitary sewer mains; 3302 complete as specified Each 4.00 0.00 -4.00 $2,050.00 ($8,200.00) Core into existing manhole;complete as 3332 specified Each 1.00 1.00 $3,150.00 Crack and damage survey;complete as 3650 specified Each 21.00 16.00 -5.00 $1,500.00 ($7,500.00) Abandon sanitary sewer manholes;complete as 3800 specified Each 1.00 1.00 $675.00 Abandon 6"sanitary sewer;complete as Linear 3801 specified Feet 50.00 0.00 -50.00 $17.00 ($850.00) Abandon 8"sanitary sewer;complete as Linear 3802 specified Feet 430.00 370.80 -59.20 $11.00 ($651.20) Remove sanitary sewer; Linear 3854 complete as specified Feet 300.00 28.40 -271.60 $6.00 ($1,629.60) Furnish and install 8" ductile iron water main (relay)with polywrap; Linear 4004 complete as specified Feet 50.00 70.00 20.00 5350.00 $7,000.00 Furnish and install 10" ductile iron water main (relay)with polywrap; Linear 4006 complete as specified Feet 150.00 154.00 4.00 $275.00 $1,100.00 Furnish and install 12" ductile iron water main (relay)with polywrap; Linear 4008 complete as specified Feet 40.00 62.00 22.00 $285.00 $6,270.00 Furnish and install 1" water service(relay); Linear 4036 complete as specified Feet 53.00 0.00 -53.00 $86.00 ($4,558.00) Furnish and install 1" corporation and stop box; 4048 complete as specified Each 5.00 7.00 2.00 $975.00 $1,950.00 Page 7 of 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM DESCRIPTION UNITCONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Furnish and install connections to existing 8" water main;complete as 4060 specified Each 4.00 2.00 -2.00 $3,550.00 ($7,100.00) Furnish and install connections to existing 10"water main;complete 4062 as specified Each 4.00 4.00 $3,850.00 Furnish and install connections to existing 12"water main;complete 4064 as specified Each 2.00 2.00 $4,550.00 Furnish and install 10"x 12"water main cross; 4197 complete as specified Each 1.00 1.00 $1,650.00 Furnish and install 8"45 degree water main bend; 4237 complete as specified Each 8.00 10.00 2.00 $325.00 $650.00 Furnish and install 10"45 degree water main bend; 4238 complete as specified Each 8.00 12.00 4.00 $450.00 $1,800.00 Furnish and install 12"45 degree water main bend; 4239 complete as specified Each 4.00 4.00 $760.00 Furnish and install 8" water main cap;complete 4255 as specified Each 1.00 0.00 -1.00 $2,400.00 ($2,400.00) Furnish and install 8" water main gate valve; 4402 complete as specified Each 1.00 0.00 -1.00 $2,050.00 ($2,050.00) Furnish and install 10" water main gate valve; 4403 complete as specified Each 4.00 4.00 $2,230.00 Furnish and install 12" water main gate valve; 4404 complete as specified Each 2.00 2.00 $2,775.00 Furnish and install 10"x 8"tapping valve and sleeve;complete as 4438 specified Each 2.00 2.00 $5,300.00 Furnish and install 24" water main casing pipe; Linear 4730 complete as specified Feet 8.00 10.00 2.00 $555.00 $1,110.00 SECTION (BID ITEMS 1100-4730)-SUBTOTAL: $74,564.25 ($325,080.95) NET DECREASE TO SECTION: ($250,516.70) ADDITIONAL WORK REQUIRED CO#1 ITEM DESCRIPTION UNIT CONTRACT INSTALLED NET NET UNIT INCREASE IN DECREASE IN NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Furnish and install additional traffic control for Packer/Main Street intersection;complete as Lump 1-1998 specified Sum 0.00 1.00 1.00 $3,675.00 $3,675.00 Liquidated damages for truck route infractions; 1-1999 complete as specified Each 0.00 2.00 2.00 ($250.00) (S500.00) Furnish and install 10" storm sewer; complete as Linear 1-2002 specified Feet 0.00 32.40 32.40 $73.50 $2,381.40 Page 8 of 9 CONTRACT 18-02 CHANGE ORDER#1 (REVISED FINAL) ITEM DESCRIPTION UNIT CONTRACT INSTALLED NET NET UNIT INCREASE/N DECREASE/N NUMBER QUANTITY QUANTITIES INCREASE DECREASE PRICE CONTRACT PRICE CONTRACT PRICE Furnish and install standard storm sewer; manhole(6'diameter); Vertical 1-2203 complete as specified Feet 0.00 7.76 7.76 $656.25 $5,092.50 Furnish and intall Turf Reinforce Mat System; Square 1-2638 complete as specified Yards 0.00 843.20 843.20 $21.34 $17,993.89 Furnish and install temporary soil stabilization compound; Lump 1-2997 complete as specified Sum 0.00 1.00 1.00 $1,334.70 $1,334.70 Down time to expose existing lateral;complete Lump 1-2998 as specified Sum 0.00 1.00 1.00 $874.42 $874.42 Excavate/Remove/Isolate existing septic field encumbrances within Jackson Street easement;complete as Lump 1-2999 specified Sum 0.00 1.00 1.00 $8,137.00 $8,137,00 Furnish and install new 6" ductile iron water main with polywrap;complete Linear 1-4020 as specified Feet 0.00 15.50 15.50 $115.50 $1,790.25 Furnish and install connections to existing 6" water main;complete as 1-4058 specified Each 0.00 1.00 1.00 $2,625.00 $2,625.00 Furnish and install 8"22.5 degree water main bend; 1-4228 complete as specified Each 0.00 1.00 1.00 $325.00 $325.00 Furnish and install 10" 22.5 degree water main bend;complete as 1-4229 specified Each 0.00 3.00 3.00 $450.00 $1,350.00 Furnish and install 6"45- degree water main bend; 1-4236 complete as specified Each 0.00 2.00 2.00 $288.75 $577.50 Furnish and install 10" sleeve;complete as 1-4301 specified Each 0.00 3.00 3.00 $3,360.00 $10,080.00 Furnish and install 6" water main gate valve; 1-4401 complete as specified Each 0.00 1.00 1.00 $1,837.50 $1,837.50 Furnish and install hydrant;complete as 1-4500 specified Each 0.00 1.00 1.00 $4,305.00 $4,305.00 (BID ITEMS 1-1998 -1-4500)-SUBTOTAL: $61,879.16 $0.00 NET INCREASE TO SECTION: $61,879.16 NET DECREASE TO SECTION: ($250,516.70) NET INCREASE TO SECTION: $61,879.16 NET DECREASE TO CONTRACT: ($188,637.54) Page 9 of 9 OCTOBER 22, 2019 19-555 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR UPDATING THE DESIGN AND BIDDING DOCUMENTS, PROVIDING BIDDING ASSISTANCE, AND CONSTRUCTION MONITORING AND DOCUMENTATION SERVICES FOR CONTRACT NO. 18-02 LIBBEY/NICOLET WATERSHED / NORTH MAIN STREET AREA DETENTION BASIN /AECOM TECHNICAL SERVICES, INC. ($24,917.50) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the City and AECOM Technical Services, Inc. previously entered into a professional services agreement for design and bidding documents, providing bidding assistance, and construction monitoring and documentation services for contract 18-02 Libbey/Nicolet Watershed /North Main Street Area Detention Basin; and WHEREAS, construction of the project was delayed due to weather conditions resulting in additional inspection and project management services being required from AECOM to complete the project. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are authorized and directed pursuant to Section 12-16 of the Municipal Code to enter into an amended agreement with AECOM Technical Services, Inc. and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the final agreement. OCTOBER 22, 2019 19-555 RESOLUTION CONT'D BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated from: Acct. No. 311-0410-7480-00000 Sidewalk Construction Fund Expenditures 317-0410-7480-03304 Special Assessments Fund - Sidewalks 315-0410-7480-00000 Street Improvement Fund Expenditures 317-0410-7480-03301 Special Assessments Fund - Streets 317-0410-7480-03303 Special Assessments Fund - Water 317-0410-7480-03302 Special Assessments Fund - Sewer 317-0410-7480-03305 Special Assessments Fund - Storm Water 321-0410-6801-04802 Contract Control - Paving 321-0410-6804-04802 Contract Control - Storm Sewer 321-0410-6802-04802 Contract Control - Sanitary Sewer 321-0410-6803-04802 Contract Control - Water 321-0410-6806-04802 Contract Control - Sidewalk 'Lb City of W Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager/City Engineer DATE: October 17, 2019 RE: Approve Amendment to Professional Services Agreement for Updating the Design and Bidding Documents, Providing Bidding Assistance, and Construction Monitoring and Documentation Services for Contract 18-02 Libbey/Nicolet Watershed/North Main Street Area Detention Basin/AECOM Technical Services, Inc. (AECOM) ($24,917.50) BACKGROUND A professional services agreement with AECOM for updating the bidding documents, providing bidding assistance,construction monitoring and documentation,and project management for the Libbey/Nicolet Watershed / North Main Street Area Detention Basin was approved by the Common Council on January 23, 2018. An amendment to this agreement was approved by the Common Council on April 23, 2019. In 2019, the project was delayed due to the extremely wet spring,which resulted in the construction schedule being extended. The Substantial Completion date for the project was revised to become August 19, 2019. ANALYSIS The additional time added to the construction schedule resulted in AECOM providing an additional nineteen (19) days of inspection and project management in 2019. However, this time extension didn't result in major overruns to Contract 18-02, as there is just one(1) fund that needs additional CIP dollars to adjust the contract quantities to field measurements. This is noted in the memo for the Contractor's change order, which is also on this Common Council meeting's agenda. 1:\Engineering\2O18 CONTRACTS\-18-02 Libbey-N Main Det Page 1 of 2 Basin\Project_Information\Correspondence\Memo118-02 AECOM Des,Bid,&CRS Sery CA#2 Memo 10-17-19.docx FISCAL IMPACT Staff has reviewed the amendment and the proposed costs and has found the costs consistent with the level of effort that has been expended in order to complete this project. The amount of this contract amendment is$24,917.50. This will raise the total agreement amount to$371,753.50 (not to exceed). Funds for this project are included in the Storm Water section of the 2018 Capital Improvement Program. RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed the amendment and in accordance with Section 12-16 of the Code, I am hereby recommending the Common Council approve this amendment. Approved, 771.-.1. 141* * John Fitzpatrick Assistant City Manager JG/tlt I:\Engineering\2018 CONTRACTS\18-02 Libbey-N Main Oct Page 2 of 2 Basin\Project_Information\Correspondence\Memo\18-02 AECOM Des,Bid,&CRS Sery CA o2 Memo 10-17-19.docx AECOM AECOM 558 North Main Street Oshkosh,WI,54901 aecom.com October 15, 2019 AECOM Project No. 60565413 City Contract No. 18-02 City Purchase Order No. Mr. James Rabe, PE, CPESC 180340-00 Director of Public Works City of Oshkosh 215 Church Avenue Oshkosh, WI 54901 Amendment Request No. 2 for Construction Monitoring and Documentation Services Related to City Contract 18-02, Libbey/Nicolet Watershed/North Main Street Area Detention Basin, Oshkosh,Wisconsin. Dear Mr. Rabe. AECOM Technical Services, Inc. (AECOM)is proposing an amendment to the agreement dated January 17, 2018. OPP-640353, and amendment 1 dated April 15, 2019 to add field documentation and project management services related to the above-referenced project. The scope of work related to the field documentation is proposed to be increased an additional 19 days and includes project management during that time period. In 2018 the project was delayed,which resulted in the construction schedule being extended due to issues beyond the Contractor's control. The project delays included: delay of contract award,extended communications efforts with property owners associated with preconditions survey for property access, delay in receiving a notice to proceed to work in the easement area between Jackson Street and the wet basin, and inclement weather conditions experienced in 2018. The revised contract documents required the project to be substantially completed by August 1, 2019. The spring of 2019 was extremely wet. There was above normal precipitation from April through August 2019.Therefore, the Contractor could not make the revised substantial completion date. Substantial completion was extended by the City to August 19. 2019. This amendment is proposed to provide a budget increase to cover additional field documentation and project management costs that were incurred between the revised and the actual substantial project completion in 2019. Field Documentation AECOM completed an additional 19 days of full-time field documentation in 2019 than was budgeted for in Amendment No. 1. Approximately, 196.5 additional hours of field technician time, and additional equipment rental charges and project management costs were incurred in 2019. Field documentation work completed between August 1 and August 19,2019 includes the following: • Jackson Street Side — Abandonment of existing storm sewer beneath west side of Jackson Street. — Sidewalk from Jackson Square Apartments to Bacon Avenue. — Final grading and restoration of easement area. — Sidewalk/Final Restoration. • Comet/Geneva Cul-de-Sacs — Installation of remaining storm sewer piping and outfalls/rip rap in the dry basin. • North Main Street/Libbey& Packer Avenues — Topsoil Placement/ Final Restoration. • Wet Basin — Landscaping Plantings/Final Restoration. K:\Proiects\60565413_Libbey-Nicolet DB\100-Contract\110 Client Contract\60565413_Contract Amendment No.2.docx 1/4 AECOM • Dry Basin - Abandon existing 60" pipe on south side - Remove berm and temporary rip-rap. - Installation of topsoil, seeding, and e-mat. - Erosion Control Additional Proposed Budget AECOM has incurred$24 917.50, or 196.5 hours, of unbudgeted documentation services-related project cost. As with all our agreements,AECOM only bills for actual time incurred. We reserve the right to request changes in budgets if the scope of work varies from our project assumptions This includes increases as well as decreases in our budget The hourly fees will remain the same as the 2018 Approved Fee Schedule. The services provided will be performed in accordance with the approved Fee Schedule and conditions of the General Conditions of Service-City of Oshkosh April 2009, which are expressly incorporated into, and are an integral part of, our agreement for professional services If you have any questions or need to clarify a point, please call any of the undersigned at 920-236-6718. Yours sincerely, AECOM Technical Services, Inc. I / Pa I F.Timm Kevin L. Brehm, P.E. ye ' Account Manager Associate Vice President end: Amendment to Agreement Amendment Authorization K\Projecls160565413_Libbey-Nicolet DB\10D-Contract\110 Client Contract\60565413_Contract Amendment No 2 docx 2,4 AECOMI1 558 N Main Street Oshkosh,WI 54901 920.236.6710 Amendment to Agreement Amendment No. 2 City Contract 18-02 City of Oshkosh Purchase Order No. 180340-00 AECOM Project No.60565413 RETURN TO: AECOM Date: October 15, 2019 558 North Main Street Oshkosh, WI 54901 Attention: Paul Timm Summary Original Contract Value $290,245.00 Total Previous Amendments $56,591.25 Amount this Amendment $24,917.50 Revised Contract Amount $371,753.75 Task# Description Amount 3 Additional Field Work and Project Management $24,917.50 TOTAL $24,917.50 K:\Projects\60565413_Libbey-Nicolet DB\100-Contrail\110 Client Contract160565413_Contract Amendment No.2.docx 3/4 AECOM558 N Main Street Oshkosh,WI 54901 920.236.6710 Authorization October 15, 2019 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work outlined in Amendment 2 to the agreement dated January 17. 2018, OPP-640353, and Amendment 1 dated April 15, 2019 related to Construction Monitoring and Documentation Related to City Contract 18-02 Libbey/Nicolet Watershed/North Main Street Area Detention Basin, Oshkosh, Wisconsin with a revised total budget authorization of$371,753.75 under the general terms and conditions specified in the proposal. Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Pamela R. Ubrig; Print Name City Clerk Title/Organization Signature Date Lynn A. Lorenson: Print Name City Attorney Title/Organization Signature Date Russ Van Gompel Print Name Director of Finance Title/Organization K\Projects160565413_Libbey-Nicolet DB100-Contract1110 Client Contract\60565413_Contract Amendment No.2.docx 4/4 OCTOBER 22, 2019 19-556 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE 2020 BUSINESS IMPROVEMENT DISTRICT OPERATING PLAN AND BUDGET INITIATED BY: DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT BOARD BID BOARD RECOMMENDATION: Approved BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Downtown Oshkosh Business Improvement District 2020 Operating Plan and Budget in the amount of$140,610.00 and carried forward reserves and revenues is hereby approved and adopted. Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: Jeffrey Nau Associate Planner DATE: October 16, 2019 RE: Approval 2020 Downtown Oshkosh Business Improvement District Operating Plan and Budget BACKGROUND The Downtown Oshkosh Business Improvement District (BID) Board is required to develop an annual Operating Plan which includes a budget and calculation of assessment according to the statutory formula. The contents of the Plan are mandated by Statute and have been approved by the City Attorney as consistent with statutory requirements. The BID is a self-assessing entity and receives no direct City funding for their operating budget. The Common Council's role is to review and approve or deny the plan/budget as presented. Any suggested changes or alterations to the plan or budget must be referred back to the BID Board for their consideration. ANALYSIS The BID Board approved their 2020 Operating Plan and Budget at their regular meeting on October 15th. The proposed assessment for the BID is $140,610.00, which remains the same as their 2019 assessment. The Board maintained their minimum and maximum assessments, of $420.00 and $8,400.00, respectively. The remainder of the properties will have minor increases ranging from 0.00%to 0.75%with exception of a few properties due to changes of their assessed value. The BID will continue its efforts of enhancing and promoting the Downtown through its beatification and advertising/marketing programs as well to assist new and existing BID businesses with its Recruitment and Retention Fund Grant programs. The BID has also implemented a Mural Grant Program to provide funds to artists and property owners within the BID to encourage exterior artwork that contributes to the beautification and economic vitality of the downtown. The BID will continue support of key downtown events including the Saturdays Farmers Market, Waterfest, UnWINEd, Live at Lunch, Chalk Walk and Holiday events. In 2017, the BID assumed organization and planning of the Downtown Holiday Parade City Hall • 215 Church Avenue • P.O. Box 1 130 • Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us from the Oshkosh Chamber of Commerce. This year the Holiday Parade will be held on Thursday, November 14th at 6:15 p.m. with Oshkosh Corporation serving as the title sponsor. For 2020, the BID Board has approved $15,000 to continue support of the City's Parking Utility. This amount will be funded the from the BID's Reserve Fund as was done in 2019. As part of the downtown beautification efforts, the BID will continue maintenance of 104 flower pots, bump-outs along N. Main Street and High Avenue and other landscape areas throughout the BID including public parking lots. The BID recently competed an updated cycle of street pole banners which are changed five times annually providing a fresh look to the streetscape. Funding for the banners were provided by local businesses and organizations for a three year commitment. As a whole, the assessed property value of the BID is currently $60,172,200 which is a decrease of$322,100 from last year. A fire destroying the commercial structure at 145 High Avenue was the biggest contributor to this decrease. FISCAL IMPACT The BID is a self-assessing entity and receives no direct City funding for their operating budget. In terms of fiscal impact on BID property owners, most assessable properties will have minor increases to their assessments mostly ranging from 0.00% to 0.75%. RECOMMENDATION The BID Board approved their 2020 Operating Plan and Budget at its regular meeting on October 15, 2019. Respectfully Submitted, Ap roved, #7/,‘ Jeffrey Nau Jo Fitzpatri Associate Planner Assistant City Manager City Hall • 215 Church Avenue • P.O. Box 1 130 • Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT 2020 OPERATING PLAN Aw- N DOWnTOWn O S H KO S H Rappeykivxq Now 0,A% City Oshkosh BID Board Approved: October 15,2019 Common Council Approved: XXX,2019 TABLE OF CONTENTS DOWNTOWN OSHKOSH BID DISTRICT BOUNDARIES...................................................I INTRODUCTION..........................................................................................................................2 THEBID LAW ..............................................................................................................................2 2020 OPERATING PLAN AND ASSESSMENT.......................................................................3 PROGRAM CATEGORIES...............................................................................3 ORGANIZATION.........................................................................................................................6 RELATIONSHIP TO DOWNTOWN PLANNING...................................................................6 DOWNTOWN OSHKOSH BID ASSESSMENT METHOD....................................................7 APPENDIX A - BUDGET .................................................................................8 APPENDIX B -ASSESSMENT ROLL.......................................................................................9 APPENDIX C -WISCONSIN STATUTES, SECTION 66.1109 ............................................it APPENDIX D - LEGAL OPINION...........................................................................................13 APPENDIX E - DOWNTOWN OSHKOSH BID BOARD ROSTER....................................14 i ■ UNAV L16 t NP 4 ftft • d _ �TTFR A J _ � L e� ..► nOwnTOwn OSHKOSH �4appenie Downtown Oshkosh Business Improvement District Boundaries In general, the boundaries of the Downtown Oshkosh Business Improvement District are the Fox River on the south, Division Street on the west, Parkway Avenue on the north and Jefferson street/State Street on the east. 1 INTRODUCTION In 1980, the Common Council adopted the Downtown Redevelopment Plan and Implementation Strategy. The Plan recommended increasing organizational efforts between the public and private sectors as well as establishing a voluntary special assessment district. A follow-up study, Planning Report - Central City Oshkosh, approved by the Common Council in 1987, expanded various elements of the previous plan and in particular recommended the creation of a management vehicle and funding base to serve the downtown area. The management tool recommended was a Business Improvement District. The Downtown Oshkosh Business Improvement District(BID)is an essential entity to the Central Business District of Oshkosh. The BID, created in 1987, has maintained its initial premise to retain available free parking in the downtown, as well as proactively support revitalization efforts. Through the BID, property owners assess themselves to pay for activities to enhance and improve the downtown and to bring customers to the area. The downtown continues to change as the mix of residential, commercial and professional occupants fill the district. The BID welcomes these changes as opportunities to continue economic development in our central city. BID LAW On April 6, 1984, the State of Wisconsin passed a law(Act 184), which allows for the creation of Business Improvement Districts. The law authorizes cities, villages and towns to create one or more business improvement districts to allow businesses within those districts to develop, manage, maintain and promote their districts and to establish an assessment method to fund these activities. A BID must be a geographic area within a municipality consisting of contiguous parcels that are subject to real estate taxes. The formation of a Business Improvement District allows downtown business people, property owners, merchants, City officials and others to work together to determine what needs to be done to upgrade and strengthen the downtown and to pay the cost of those efforts, in whole or in part. It is a way for downtown stakeholders to decide what they want and to finance it. A BID is the best available method for business people to organize, coordinate marketing and promotion efforts, provide management and maintenance programs and encourage business development. It affords property owners and business people a viable role in directing those affairs within the district. It also ensures that all beneficiaries of District programs participate in the funding of the programs. Appendix C is a copy of the Wisconsin Statutes Section 66.1109, regarding business improvement districts. 2 DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT 2020 OPERATING PLAN AND ASSESSMENT The Downtown Oshkosh BID has established allocations for the 2020 Operating Plan for each program category after reviewing previously supported activities and soliciting proposals for events. All costs related to the program categories listed below will be incurred in the calendar year 2020. The Downtown Oshkosh Business Improvement District Board will carry out the proposed program of activities listed below and as shown on the Budget in Appendix A of this Plan. The budget is separated into the following categories; Leadership, Recruitment/Retention/Mural Grants, Events, Advertising, Gift Card Program, Marketing Consortium, Beautification, Parking, Storage Unit and Reserves/Capital Improvements. The BID will assess itself$140,610.00 in 2020. PROGRAM CATEGORIES Leadership $68,900 Oshkosh Chamber of Commerce Service Contract(BID Manama) $65,000 The BID contracts with the Oshkosh Chamber of Commerce for the services of the BID Manager who is a full time employee of the BID. Expenses from this line item also include postage, employment benefits and other payroll/salary related expenses. This category also covers the BID Manager participation in professional development opportunities such as conferences, expos and business meetings. Website Maintenance & Office Supplies $3,900 Expenses from this line item will cover any costs associated with the downtownoshkosh.com website. This line item will also cover any needed office supply costs such as (but not limited to) envelopes, business cards, folders, etc. In addition to the $3,900 being assessed, $1,100 will be transferred from Reserves/Capital Improvements to go towards program monthly fees and additional office supplies. Recruitment/Retention/Mural Grant Programs $12,000 Money to be disbursed based on approved applications submitted; grant amounts vary based on requested/approved grant amounts. Recruitment Fund Grant The Recruitment Fund Grant is offered as an incentive tool to recruit small businesses to fill vacant spaces and energize the downtown. This grant can be used for leasehold improvements, signage, fixtures and inventory/equipment. Recruitment print materials are also taken from this line item. Retention Grant Program The Retention Grant Program was created to provide funds to businesses and/or property owners within the BID to assist with exterior building improvements including but not limited to facades, windows, doors and signage. The purpose of this grant is to improve the business climate in Downtown Oshkosh, enhance the quality of life and to encourage the 3 development and maintenance of the buildings within the Business Improvement District. Retention print materials are also taken from this line item. Mural Grant Program The Mural Grant Program was established to provide funds to property owners/artists within the BID to encourage exterior artwork that contributes to the beautification and economic vitality of the Downtown Oshkosh BID. Events $4,500 Waterfest$2,000 Waterfest is a summer concert series that occurs on Thursday nights at the Leach Amphitheater, brought to the community by the Oshkosh Chamber of Commerce. The event brings a significant number of visitors to the downtown area, many of whom patronize downtown businesses before and after the event. Live at Lunch $500 Live at Lunch is a free family-friendly event showcasing the area's best local music artists, restaurants and businesses over the noon hour. Live at Lunch takes place every Wednesday, June through August at Opera House Square and is organized by the Oshkosh Chamber of Commerce. The BID support reflects the increased traffic generated by this event to the downtown area. unWINEd Wine Walk $750 This is a BID event that happens two times throughout the year. The purpose of this event is to have attendees shop & explore Downtown Oshkosh while enjoying samples of wine within each participating business. Holiday Parade $750 Previously ran for many years by the Oshkosh Chamber of Commerce, the BID continues the tradition of holding a nighttime parade in Downtown Oshkosh in the month of November. This is a great community event that brings thousands of people to the downtown area. Gallery Walk $500 Gallery Walk spotlights the work of local, regional and national artists. This event takes place the 1st Saturday of every month from 6-9pm in Downtown Oshkosh. The BID support helps promote this event which includes the printing of maps & website fees. Advertising $0 Zero dollars will be assessed for the 2020 Advertising budget. However, $15,000 will be transferred from Reserves/Capital Improvements to the Advertising budget and will be used to promote and market Downtown Oshkosh throughout 2020. Gift Card Program $1,050 Funds used to support the ACH pooling account, including the monthly fee of the program and transaction fees. Marketing Consortium $3,000 Membership Donations Fees collected from businesses who want to be a part of the Marketing Consortium group. These funds are primarily used for promotional materials. 4 Additional Activities & Marketing Materials $850 Seed money to be used for any additional activity ideas generated in 2020. In addition, these funds are used for marketing materials, such as block captain brochures and holiday promotions. Holiday $2,000 Holiday is a combination of events and marketing pieces put together in November and December. The majority of this fund goes towards Whoville Holiday, featuring Breakfast with the Grinch, which is the main event. The Holiday Committee also promotes Shop Local throughout the holiday season. Downtown Chalk Walk$150 2020 will be the 71h annual Chalk Walk event in Downtown Oshkosh. The money on this line item is used to cover the cost of street barricades for the day of the event. Beautification $50,500 Contracted Services $25,000 The BID contracts with a private contractor to undertake certain routine cleaning, removing litter and landscape maintenance. This also includes the watering of our 104 flower pots, removal of flowers in all pots and bump outs in the fall and removal of holiday boughs at the end of winter/early spring. A portion of these funds are also used for expenses related to maintaining and improving landscaped areas. Holiday $8,500 These funds will be used for holiday decorations including holiday decor for the BID's 104 flower pots, lighting of the nine trees around Opera House Square and replacement light strands. Planter Maintenance $17,000 These funds will be used for contracted maintenance and plant materials for spring planting of the BID's 104 flower pots and also plant material and maintenance of the clock and sign area in Opera House Square. These funds also cover costs for plantings and maintenance of the bump outs within the BID. Parking $0 Zero dollars will be assessed for the 2020 City Parking Utility obligation. However, $15,000 will be transferred from Reserves/Capital Improvements to be paid to the Parking Utility. Storage Unit $660 This line item is to cover the rental cost of the BID's storage unit. The storage unit is needed to store Marketing Consortium event materials and any additional materials. Reserves/Capital Improvements These funds have been set aside by the Board for projects and programs to support BID businesses. Any unspent funds from 2020 will be transferred into this account, unless otherwise mentioned as a rollover or transfer into a different line item. 5 ORGANIZATION Pursuant to Section 66.1109(3), Wisconsin Statutes, a Downtown Business Improvement District Board has been appointed by the Mayor and confirmed by the Common Council. The Board is comprised of thirteen (13) members and two (2) alternate members representing the following interests: The Mayor may also appoint two non-voting youth members. 3 Owner/Non-Occupant 5 Non-Owner/Occupant 5 Owner/Occupant 2 Alternates By-Laws Amended March 19, 2019 The distribution of non-occupant owners and owners/occupants may vary from time to time, as members are reappointed or as new members join the Board. Per section 66.1109 (3a), Wisconsin Statutes, a majority of the board members shall own or occupy real property in the Business Improvement District. Nonresidents of the City of Oshkosh are permitted as members of the Downtown Oshkosh Business Improvement District Board. Other membership requirements may apply per the`By-Laws of the Downtown Oshkosh Business Improvement District" (dated December 19, 1989, amended June 15, 2004, April 19, 2011, April 18, 2017 October 16, 2018 and March 19, 2019). In addition, Board members represent different areas within the District, including large and small businesses. As a City entity, the Board will conduct its affairs under the open meetings law and public record requirements. The Director of Community Development or designee serves as the Secretary of the Board. Board meetings are held the third Tuesday of the month, starting at 8:00am, at Oshkosh City Hall or other venue within the BID. A roster of the 2020 BID Board members is included as Appendix E. The Board is responsible for the management of the Business Improvement District. Responsibilities of the Board include implementing the Operating Plan and preparing annual reports on the District. The Board will also annually consider and make changes to the Operating Plan and submit the Operating Plan and Budget to the Common Council for approval. RELATIONSHIP TO DOWNTOWN PLANNING Creation of the Business Improvement District promotes the orderly development of the municipality by implementing recommendations of the City Comprehensive Plan, Downtown Action Plan and Imagine Oshkosh that contain various elements related to downtown design and development with prominent focus on beautification in BID areas as well as the promotion of downtown tourism. In 2000, the Common Council adopted the Downtown Action Plan, which contains various elements related to downtown design and development with prominent focus on redevelopment and beautification in BID areas. In November of 2017, the Common Council adopted Imagine Oshkosh, A Master Plan for our Center City. Imagine Oshkosh is an update and expansion to the Downtown Action Plan and serves as a policy guide and action framework for the center city which includes the BID. The Downtown Oshkosh Business Improvement District is consistent with and critical to the continued successful implementation of these downtown plans. The BID enables the private sector to undertake promotion, management, marketing and other programs essential to a prosperous downtown. 6 DOWNTOWN OSHKOSH BID ASSESSMENT METHOD The Downtown Oshkosh Business Improvement District special assessment method utilizes assessed value information and property street footage data, both of which are available from the City Assessor's Office. As the absolute values of assessed value and footage cannot be combined, the values are calculated as a percentage of the total assessed value and a percentage of the street footage. The two percentages are added together, then divided by 200 percent, which results in a proportionate value of the total district. In 2019, the BID increased the minimum special assessment from $400.00 to $420.00 and the maximum special assessment from $8,000.00 to $8,400.00, representing a 5%increase. The 2020 minimum and maximum assessments will not be increased, staying at $420.00 & $8,400.00, respectively. Properties with a proportionate value between 0.0000% and 0.229% are assessed the minimum special assessment of$420.00. Properties with a proportionate value greater than 4.598% are assessed the maximum special assessment of$8,400.00. For properties with a proportionate value between 0.229% and 4.598% - The property's proportionate value is multiplied by $1,826.82, resulting in the special assessment for the property. Example: 101 Algoma Boulevard has a Proportionate Value of 0.3334577%. When multiplied by $1,826.82, the special assessment is $609.17. (0.3334577%x $1,826.82 = $609.17) The raw data, assessment calculations and proposed District assessment for each property in the Downtown Oshkosh Business Improvement District are presented in Appendix B. The data for the assessment method have been obtained from the files of the City Assessor and are subject to final tabulation by the City. To account for street front footages, the frontage of the property's primary address as identified by the City Assessor is used. Properties with more than one street frontage are not combined. Only property used for commercial and manufacturing purposes, including real property used exclusively for manufacturing purposes, in the District will be assessed. Real property used exclusively for residential (single and two-family)purposes will not be assessed. 7 APPENDIX A 2020 DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT BUDGET REVENUE- 2020 BID ASSESSMENT $ 140,610 EXPENSES $ 140,610 Breakdown Total Leadership $ 68,900 Oshkosh Chamber Service Contract(BID Manager) $ 65,000 Website Maintenance/Office Supplies $ 3,900 ($1,100 to be transferred from Reserves/CI) $ 68,900 Recruitment,Retention &Mural Grant Programs $ 12,000 Events $ 4,500 Waterfest $ 2,000 Live at Lunch $ 500 UnWINEd Wine Walk $ 750 Holiday Parade $ 750 Gallery Walk $ 500 $ 4,500 Advertising ($15,000 to be transferred from Reserves/CI) $ - Gift Card Program $ 1,050 Marketing Consortium $ 3,000 Membership Fees $ - Additional Activities and Marketing Materials $ 850 Holiday $ 2,000 Chalk Walk $ 150 $ 3,000 Beautification $ 50,500 Contracted Services $ 25,000 Holiday $ 8,500 Planter Maintenance $ 17,000 $ 50,500 Parking($15,000 to be transferred from Reserves/CI) $ - Storage Unit $ 660 $ 140,610 Reserves/Capital Improvements (CI) (Approximately $60,000 at beginning of 2020, $28,900 after transfers) 8 O O V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CT O O O O O O I� O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O CV CV U p � w c� cO I� M CM CV I� CT CT (T V M M IM H O CV I� CV V �O V CV � M � O W CV M Lq M O Z CV M V CV CV CV M P CV CV M O V CV (T V M O M O CV V V V CV M CV Q � CV CV U 0 �sr e» -e»-a»�sr e»�sr-�sr-�sr-�sr a»-e»-a»�sr e»�sr e»--�sr e» CC O I� W W CV �O (V CV V CV CV I� (V O O O O O O (V �O (V O M O O CV CV �O O V �O I� M CV CV O CV CV CV O (V CV CV CV CV I� V CV (T V CV CV < 0 W M o V V O V W V O � V V W O I� n V V V I� n V �O V O �O V V V CV W O �O O V V V CV V V V - V V - CV W 64 vN Z a 0 C{}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V}V} O rr Mr Mr Nr O O r O I OVr M(V O 2 hI� wn On OV OOV OOV Nn h OOV OOO OOV Oh OO OO OV OV hV fNr2 aD O(V O O O h0 0 0V0 0 0 0 OV V w OV V I� IO,nc� fM fM fMV I P, OO r 0 O MZ O O h O � a 0 0 0 (` O O O OO fM I� OJ O (V O O O I" O n O fM h (V - O O O N I� N N N I� N nN NNNNnNNNN Nn N N N(` V V N V V V . 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(b)"Business improvement district"means an area within a municipality consisting of contiguous parcels and may include railroad rights-of-way,rivers, or highways continuously bounded by the parcels on at least one side,and shall include parcels that are contiguous to the district but that were not included in the original or amended boundaries of the district because the parcels were tax-exempt when the boundaries were determined and such parcels became taxable after the original or amended boundaries of the district were determined. (c)"Chief executive officer"means a mayor,city manager,village president or town chairperson. (d)"Local legislative body"means a common council,village board of trustees or town board of supervisors. (e)"Municipality"means a city,village or town. (f)"Operating plan"means a plan adopted or amended under this section for the development,redevelopment,maintenance,operation and promotion of a business improvement district,including all of the following: 1.The special assessment method applicable to the business improvement district. 1m.Whether real property used exclusively for manufacturing purposes will be specially assessed. 2.The kind,number and location of all proposed expenditures within the business improvement district. 3.A description of the methods of financing all estimated expenditures and the time when related costs will be incurred. 4.A description of how the creation of the business improvement district promotes the orderly development of the municipality,including its relationship to any municipal master plan. 5.A legal opinion that subds. 1.to 4.have been complied with. (g)"Planning commission"means a plan commission under s.62.23,or if none a board of public land commissioners,or if none a planning committee of the local legislative body. (2) A municipality may create a business improvement district and adopt its operating plan if all of the following are met: (a)An owner of real property used for commercial purposes and located in the proposed business improvement district designated under par.(b)has petitioned the municipality for creation of a business improvement district. (b)The planning commission has designated a proposed business improvement district and adopted its proposed initial operating plan. (c)At least 30 days before creation of the business improvement district and adoption of its initial operating plan by the municipality,the planning commission has held a public hearing on its proposed business improvement district and initial operating plan.Notice of the hearing shall be published as a class 2 notice under ch.985.Before publication,a copy of the notice together with a copy of the proposed initial operating plan and a copy of a detail map showing the boundaries of the proposed business improvement district shall be sent by certified mail to all owners of real property within the proposed business improvement district.The notice shall state the boundaries of the proposed business improvement district and shall indicate that copies of the proposed initial operating plan are available from the planning commission on request. (d)Within 30 days after the hearing under par.(c),the owners of property to be assessed under the proposed initial operating plan having a valuation equal to more than 40 percent of the valuation of all property to be assessed under the proposed initial operating plan,using the method of valuation specified in the proposed initial operating plan,or the owners of property to be assessed under the proposed initial operating plan having an assessed valuation equal to more than 40 percent of the assessed valuation of all property to be assessed under the proposed initial operating plan,have not filed a petition with the planning commission protesting the proposed business improvement district or its proposed initial operating plan. (e)The local legislative body has voted to adopt the proposed initial operating plan for the municipality. (2m) A municipality may annex territory to an existing business improvement district if all of the following are met: (a)An owner of real property used for commercial purposes and located in the territory proposed to be annexed has petitioned the municipality for annexation. (b)The planning commission has approved the annexation. (c)At least 30 days before annexation of the territory,the planning commission has held a public hearing on the proposed annexation.Notice of the hearing shall be published as a class 2 notice under ch.985.Before publication,a copy of the notice together with a copy of a detail map showing the boundaries of the territory proposed to be annexed to the business improvement district shall be sent by certified mail to all owners of real property within the territory proposed to be annexed.The notice shall state the boundaries of the territory proposed to be annexed. (d)Within 30 days after the hearing under par.(c),the owners of property in the territory to be annexed that would be assessed under the operating plan having a valuation equal to more than 40 percent of the valuation of all property in the territory to be annexed that would be assessed under the operating plan,using the method of valuation specified in the operating plan,or the owners of property in the territory to be annexed that would be assessed under the operating plan having an assessed valuation equal to more than 40 percent of the assessed valuation of all property in the territory to be annexed that would be assessed under the operating plan,have not filed a petition with the planning commission protesting the annexation. (3) (a)The chief executive officer shall appoint members to a business improvement district board to implement the operating plan.Board members shall be confirmed by the local legislative body and shall serve staggered terms designated by the local legislative body.The board shall have at least 5 members.A majority of board members shall own or occupy real property in the business improvement district. (b)The board shall annually consider and may make changes to the operating plan,which may include termination of the plan,for its business improvement district.The board shall then submit the operating plan to the local legislative body for its approval.If the local legislative body disapproves the operating plan,the board shall consider and may make changes to the operating plan and may continue to resubmit the operating plan until local legislative body approval is obtained.Any change to the special assessment method applicable to the business improvement district shall be approved by the local legislative body. (c)The board shall prepare and make available to the public annual reports describing the current status of the business improvement district, including expenditures and revenues.The report shall include one of the following: 1.If the cash balance in the segregated account described under sub.(4)equaled or exceeded$300,000 at any time during the period covered by the report,the municipality shall obtain an independent certified audit of the implementation of the operating plan. 2.If the cash balance in the segregated account described under sub.(4)was less than$300,000 at all times during the period covered by the report,the municipality shall obtain a reviewed financial statement for the most recently completed fiscal year.The statement shall be prepared in 11 accordance with generally accepted accounting principles and include a review of the financial statement by an independent certified public accountant. (cg)For calendar years beginning after December 31,2018,the dollar amount at which a municipality is required to obtain an independent certified audit under par.(c)1.and the dollar amount at which a municipality is required to obtain a reviewed financial statement under par.(c)2.shall be increased each year by a percentage equal to the percentage change between the U.S.consumer price index for all urban consumers,U.S.city average,for the month of August of the previous year and the U.S.consumer price index for all urban consumers,U.S.city average,for the month of August 2017,as determined by the federal department of labor.Each amount that is revised under this paragraph shall be rounded to the nearest multiple of$10 if the revised amount is not a multiple of$10 or,if the revised amount is a multiple of$5,such an amount shall be increased to the next higher multiple of$10. (cr)The municipality shall obtain an additional independent certified audit of the implementation of the operating plan upon termination of the business improvement district. (d)Either the board or the municipality,as specified in the operating plan as adopted,or amended and approved under this section,has all powers necessary or convenient to implement the operating plan,including the power to contract. (4) All special assessments received from a business improvement district and all other appropriations by the municipality or other moneys received for the benefit of the business improvement district shall be placed in a segregated account in the municipal treasury.No disbursements from the account may be made except to reimburse the municipality for appropriations other than special assessments,to pay the costs of audits and reviewed financial statements required under sub.(3)(c),or on order of the board for the purpose of implementing the operating plan.On termination of the business improvement district by the municipality,all moneys collected by special assessment remaining in the account shall be disbursed to the owners of specially assessed property in the business improvement district,in the same proportion as the last collected special assessment. (4g) A municipality may convert a business improvement district under this section into a neighborhood improvement district under s.66.1110 if an owner of real property that is subject to general real estate taxes,that is used exclusively for residential purposes,and that is located in the business improvement district petitions the municipality for the conversion.If the municipality approves the petition,the board shall consider and may make changes to the operating plan under s.66.1110(4)(b). (4m) A municipality shall terminate a business improvement district if the owners of property assessed under the operating plan having a valuation equal to more than 50 percent of the valuation of all property assessed under the operating plan,using the method of valuation specified in the operating plan,or the owners of property assessed under the operating plan having an assessed valuation equal to more than 50 percent of the assessed valuation of all property assessed under the operating plan,file a petition with the planning commission requesting termination of the business improvement district,subject to all of the following conditions: (a)A petition may not be filed under this subsection earlier than one year after the date the municipality first adopts the operating plan for the business improvement district. (b)On and after the date a petition is filed under this subsection,neither the board nor the municipality may enter into any new obligations by contract or otherwise to implement the operating plan until the expiration of 30 days after the date of hearing under par.(c)and unless the business improvement district is not terminated under par.(e). (c)Within 30 days after the filing of a petition under this subsection,the planning commission shall hold a public hearing on the proposed termination. Notice of the hearing shall be published as a class 2 notice under ch.985.Before publication,a copy of the notice together with a copy of the operating plan and a copy of a detail map showing the boundaries of the business improvement district shall be sent by certified mail to all owners of real property within the business improvement district.The notice shall state the boundaries of the business improvement district and shall indicate that copies of the operating plan are available from the planning commission on request. (d)Within 30 days after the date of hearing under par.(c),every owner of property assessed under the operating plan may send written notice to the planning commission indicating,if the owner signed a petition under this subsection,that the owner retracts the owner's request to terminate the business improvement district,or,if the owner did not sign the petition,that the owner requests termination of the business improvement district. (e)If after the expiration of 30 days after the date of hearing under par.(c),by petition under this subsection or subsequent notification under par.(d), and after subtracting any retractions under par.(d),the owners of property assessed under the operating plan having a valuation equal to more than 50 percent of the valuation of all property assessed under the operating plan,using the method of valuation specified in the operating plan,or the owners of property assessed under the operating plan having an assessed valuation equal to more than 50 percent of the assessed valuation of all property assessed under the operating plan,have requested the termination of the business improvement district,the municipality shall terminate the business improvement district on the date that the obligation with the latest completion date entered into to implement the operating plan expires. (6) (a)Real property used exclusively for residential purposes and real property that is exempted from general property taxes under s.70.11 may not be specially assessed for purposes of this section. (b)A municipality may terminate a business improvement district at any time. (c)This section does not limit the power of a municipality under other law to regulate the use of or specially assess real property. (d)If real property that is specially assessed as authorized under this section is of mixed use such that part of the real property is exempted from general property taxes under s.70.11 or is residential,or both,and part of the real property is taxable,the municipality may specially assess as authorized under this section only the percentage of the real property that is not tax-exempt or residential.This paragraph applies only to a 1st class city. History:1983 a. 184;1989 a.56 s.258; 1999 a. 150 s.539;Stats. 1999 s.66.1109;2001 a.85;2017 a.59,70, 189. 12 APPENDIX D Legal Opinion CITY HALL 215 Church Avenue P.O.Box 1130 Oshkosh. s'' sin 5490.�-1130 City of Oshkosh QfHKQ rH October 17, 2019 Mr.Allen Davis Director of Community Development City of Oshkosh 215 Church Avenue PO Box 1130 Oshkosh, WI 54903-1130 Re: Downtown Oshkosh Business Improvement District—2020 Operating Plan Dear Mr.Davis: I have reviewed the proposed 2020 operating plan submitted by the Downtown Oshkosh Business Improvement District (BID), specifically with regard to the requirements set forth in Section 66.1109(1)(0 Wis.Stats.,which calls for a legal opinion that certain requirements are met in the operating plan. The operating plan includes a provision indicating the special assessment method applicable to the BID. Real property used exclusively for manufacturing purposes will be assessed under the plan. A description of the kind,number, and location of the proposed expenditures within the BID is included as well as a description of the methods of financing to be used. The Plan specifies that all costs will be incurred during calendar year 2020. Finally, the operating plan contains the required description of how the BID promotes the orderly development of the municipality, including its relationship to the City's Comprehensive Plan and Downtown Action Plan. It is, therefore,my opinion that requirements of Section 66.1109(l)(f)have been complied with. Yours truly, JLC OF OS OSH A.Loren City Attorney Cc:Jeff Nau, Staff'Liaison to BID 13 APPENDIX E Downtown Oshkosh Business Improvement District Board Members Board Member Category Term Expires Marlo Ambas Owner/Occupant 5/31/2021 Chanda Anderson Non-Owner/Occupant 5/31/2021 Megan Lang, Chair Owner/Non-Occupant 5/31/2022 Kris Larson, Vice Chair Owner/Occupant or Non- 5/31/2022 Owner/Occupant Ben Rennert Non-Owner/Occupant 5/31/2020 Sandy Prunty Owner/Occupant 5/31/2022 David Krumplitsch Non-Owner/Occupant 5/31/2020 David Sparr Owner/Occupant 5/31/2022 James Stapel Owner/Non-Occupant or 5/31/2020 Owner/Occupant Kay Bahr Non-Owner/Occupant 5/31/2021 Andy Ratchman Non-Owner/Occupant 5/31/2021 James Evans Owner/Occupant 5/31/2020 Aaron Armstrong Owner/Occupant 5/31/2021 Carrie Olson Alternate #1 5/31/2021 Jill Anderson Alternate #2 5/31/2021 14 OCTOBER 22, 2019 19-557 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT / FRIENDS OF THE OSHKOSH PARKS, INC / UTILIZE MENOMINEE PARK FOR THE CELEBRATION OF LIGHTS / OCTOBER 21, 2019 THROUGH JANUARY 27, 2020 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Friends of the Oshkosh Parks,Inc. (Leon Thompson)to utilize Menominee Park from Monday, October 21 through Monday, January 27, 2020 (actual event dates are November 29 through December 31,2019 from 5:00 p.m.to 9:00 p.m. each day) for the Celebration of Lights in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. Per municipal code, section 6-6, an exemption is granted to allow horses in the park for this event. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Electrical Staffing $213.52 (preliminary estimate includes 4 dedicated hrs. for hauling/setting up of electrical panels) Equipment/Vehicle Use $30.72 (preliminary estimate includes 4 dedicated hrs. of vehicle use for hauling/setting up electrical panels) Utilities $2,000.00 (preliminary estimate includes actual cost of kilowatts of electricity used based on 2018 electrical usage) OCTOBER 22, 2019 19-557 RESOLUTION CONT'D Parks Staffing $143.25 (preliminary estimate includes 3 dedicated hrs. for snow removal) Equipment/Vehicle Use $93.54 (preliminary estimate includes 3 dedicated hrs. of pickup truck use and 3 dedicated hrs. of loader use) F SPECIAL WENT PERMITOLP APPLICATION s t,,.,zs"ni<osn 2019 The completed application can be mailed to. Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd.,Oshkosh, WI,54902. All applications must include a detailed layout/route and the application fee($25 single day event/$35 multi-day event). GENERA nvoa` toly Official Name of Event ( (, Wkr Start Date: End Date: �pp y Please list tim s each day along with the times of the event. MON RUES WED THURS FRI SAT SUN SET UP TIME START TIME END TIME CLEANUP TIME ., If your event will have specific activities that start at different times throughout the event,please list the activities with dates and times below. (Example: event runs for three days but one day has a walk/run. List the activity as walk/run and list the specific date and time it will take place.) 1t �� Location of the Event: Park/Public Property ❑Public Street/Sidewalk/Alley/Right of Way ❑Private Property ❑Other Please list name of Park/Street/Building/etc.: ` Please list streets,sidewalks or other public property that may be closed or otherwise affected: Location of Event Parking: N/A (I additional cihl parking lots or to areas are needed r parkirt,a arkin or to agreement n ay be required MAP The solid line will be the route for people arriving to Celebration of Lights.This is the plan for the busy nights.There will be arrows indicating the proper route. On busy nights, Oshkosh Police will assign a Community Service Officer to monitor traffic in the area. NOTE:There will not be barricades at Merritt/Hazel and Linde/Washington like previous years. Barricades will be set up at Merritt(Linde diagonally to allow flow into the Park but still allow residential access. The idea of the STAGING area being on Merritt is that if vehicles show up early,they can wait there until opening at 5p.Additionally, if there are minor backups,this would not affect any residences. If the event of greater than usual backups extending onto Washington, Oshkosh Police staff will monitor to ensure that vehicles stage in the parking lane (along the curb)so that thru-traffic and access to residences is maintained. 1-way WEST traffic will be in effect on Merritt from Lake Shore to Linde.Any vehicles not wishing to go to Celebration of Lights would be able to turn around and go SOUTH on lake Shore to Washington. s s 1W}kY WEST TFFIC r , or r Y NIGH) OCTOBER 22, 2019 19-558 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT / UNIVERSITY OF WISCONSIN OSHKOSH / UTILIZE CITY STREETS FOR THE UWO TAKE SACK THE NIGHT EVENT/OCTOBER 29, 2019 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to University of Wisconsin Oshkosh (UWO) (Juliana Kahrs) to utilize City streets: Algoma Boulevard, Vine St., and Elmwood St.), on Tuesday, October 29, 2019 from 7:00 p.m. to 7:30 p.m. for the UWO Take Back the Night event in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Staffing $152.60 (preliminary estimate includes dedicated staff of 4 CSO hrs. and 1 Sgt. Supervisor hr.) Equipment/Vehicle $62.76 (preliminary estimate includes 8 dedicated vehicles for 1 hr. each) City SPECIAL EVENT PERMIT of APPLICATION Oshkosh 2019 The completed application can be mailed to; Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd,,Oshkosh, WI,54902. All applications must include a detailed layout/route and the application fee($25 single day event/$35 multi-day event). GEN,ERAL;lN1FG�i.MA,TION'. x 4;� Official Name of Event: UW Oshkosh Take Back the Night Start Date: End Date: 10/29/19 10/29/19 Please list tunes each day along with the times of the event: MON TUES WED =RS FRI SAT SUN SET UP TIME 6:30 P START TIME 7:00 P END TIME 7:30P CLEAN UP TIME 7:4517 If your event will have specific activities that start at different times throughout the event,please list the activities with dates and times below. (Example; event runs for three days but one day has a walk/run. List the activity as walk/run and list the specific date and time it will take place.) Vocation of the Event: ❑Park/Public Property Public Street/Sidewalk/Alley/Right of Way ❑Private Property ❑Other Please list name of Park/Street/Building/etc.: Please list streets,sidewalks or other public property that may be closed or otherwise affected: Sections of the following roads adjacent to campus: Algoma Blvd, Vine Ave, Elmwood A Location of Event Parking: UW Oshkosh (if additional cky parkinglots or turf areas are needed or parkiiS,a parking or tutf agreement niay be required.) Read Elementary School %11 B"Nai Israel Congregation 9 Lot 71 Arts and Communication The Center, UW Oshkosh Fredric March Theatre ViGn dl and Ave 9 Halsey Science Building SCM Ave Swart Hall Sohn Ave !Z P AxleTecFi J T s Amy S Start @ Reeve Union 7e 0/40 US Post Offic. 0 It CarTipbell Shapiro Park Finish—Walk on sidewalk Creek back to Reeve. Gfuenhagen Q Conference Center OCTOBER 22, 2019 19-559 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT/AMCOR FLEXIBLES/UTILIZE CITY STREETS FOR THE AMCOR RUN-WALK/OCTOBER 30, 2019 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Amcor Flexibles (Kim Wetzel) to utilize City streets on Wednesday, October 30, 2019 from 4:30 p.m. to 5:30 p.m. for the Amcor Run/Walk, in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department Staffing $31.18 (preliminary estimate includes 2 CSOs for one hr. each) vtrlcc SPECIAL EVENT PERMIT &'Oshkosh APPLICATION 2019 The completed application can be mailed to: Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd,Oshkosh, WI,54502. All applications must include a detailed layout/route and the application fee($25 single day event/$35 multi-day event). GENERAL INFORMATION Official Name of Event: Amcor Run/Walk Start Date: End Date: Wednesday, Oct. 30, 2019 Wednesday, Oct. 30, 2019 Please list times each day along with the times of the event: MON TUES WED THURS FRI SAT SUN SET UP TIME 3:30 pm START TIME 4:30 pm END TIME 5:30 pm CLEAN UP TIME 6:3D pm If your event will have specific activities that start at different times throughout the event,please list the activities with dates and times below. (Example: event runs for three days but one day has a walk/run. List the activity as walk/run and list the specific date and time it will take place.) Location of the Event: ❑Park/Public Property Public Street/Sidewalk/Alley/Right of Way ❑Private Property ❑Other Please list name of Park/Street/Building/etc.: Please list streets,sidewalks or other public property that may be closed or otherwise affected: Please see attached map. Location of Event Parking: Oakbrook Church and Carl Traeger Middle School (If additional city park-aig lots or hirf areas are needed for parkbi ,n ark-ha or t«rf agreement may be re uar-ed) r4 oil . m III e _ •- C• It � � � �4 • s r ��s � � poll,�'tax ►QI CYt4P ca ip 4 c� T p dw - bldf 4 r f -m WINN Q, irdlAvf, � � p • � � �;��--- f � � ,. -ram.. .. MOCK t Cb y tjw��rAVd R� 01 J f Fox ad L'n a...."... .� ,-ti`--� ■ t ISM 1 . M y O .a O U r • <f � + • / .ate In, Wk_20th OCTOBER 22, 2019 19-560 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT / CABELA'S NATIONAL TEAM CHAMPIONSHIP / UTILIZE MENOMINEE PARK FOR THE NATIONAL TEAM CHAMPIONSHIP FISHING TOURNAMENT/ MAY 27- 30, 2020 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Cabela's National Team Championship (Robert Cartlidge) to utilize Menominee Park (Millers Say, cruiser docks and gazebo area) on Thursday, May 27 through Saturday,May 30,2020 from 5:00 a.m. to 5:00 p.m. daily for the Cabela's National Team Championship, in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services None rA SPECIAL EVENT PERMIT Qp Oshkosh APPLICATION 201 & The completed application can be mailed to: Oshkosh Seniors Center,Special Events Coordinator,top N.Campbell Rd.,Oshkosh, WT,54902. All applications must include a detailed lavout/route and the application fee($25 single day event/$35 multi-day event). GENERAL INFORMATION Official Name of Event: S art Date: End Date: -:�-7 , rnqAj. 30 , Please list times each day alon with the times of the event: MON TUES WED THURS FRI SAT SUN SET UP TIME MOO) START TIME -7gs YN -ear" 'l wry-% END TIME CLEAN UP TIME If your event will have specific activities that start at different times throughout the event,please list the activities with dates and times below, (Example: event runs for three days but one day has a walk/run- List the activity as walk/run and list the specific date and time it will take place.) i S+T-2't'®-yr1 a Y1 JI "7 k '8rn ---I arY) ,- o g CE act �L � Vk_ Location of the Event: EPark/Public.Property ❑Public Street/Sidewalk/Alley/Right of Way ❑Private Property ❑Other Please list name of Park/Street/Building/etc.: Please list streets,sidewalks or other publYiproperty that may be closed or otherwise affected: Location of Event Parking: } flf additional city parking lots or •eas are needed for parking a parking or tui f agreement may be required.) ro CD O- E, Ah Q � 5 IL r i Rif g �1 Z ✓ I� a _ l K �r. , ; l OCTOBER 22, 2019 19-561 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT/UPPER MIDWEST POWER BOAT ASSOCIATION/UTILIZE MENOMINEE PARK MILLERS BAY& BOAT LAUNCH PARKING LOT FOR THE OSHKOSH DRAG BOAT RACES/JUNE 6, 2020 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to the Upper Midwest Powerboat Association (Brett Seubert) to utilize Menominee Park Millers Bay and boat launch parking lot on Saturday, June 6, 2020 from 7:00 a.m. to 6:00 p.m. (set up beginning Friday from 6 p.m. —8 p.m. and cleanup until 8:00 p.m. Saturday) for the Oshkosh Drag Boat Races in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Rates are based on 2019 Extraordinary Services Fee Schedule for Special Events and a 25% discount of FEMA Equipment Fee Schedule and are anticipated to change for 2020. Fire Department Paramedic Crew $858.48 (preliminary estimate includes dedicated Paramedic Crew for 6 hrs.) Equipment/Vehicle Use $182.22 (preliminary estimate includes dedicated ambulance for 6 hrs.) CAPP SPECIAL EVENT PERMIT O '� shkosh . �'� APPLICATION � 2019 The completed application can be mailed to: Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd.,Oshkosh, Wl,54402. All applications must include a detailed layouttroute and the application fee($25 single day eventl$35 multi-day event). GENERAL INFORMATION Official Name of Event: Oshkosh Drag Boat Races Start Date: End Date: 6-6-2020 6-6-2020 Please list times each day along with the times of the event: MON TUES WED THURS FRI SAT SUN SET UP nME 6-8 7-10 START TIME 11 END TIME 6 CLEAN UP TIME 6-8 If your event will have specific activities that start at different times throughout the event,please list the activities with dates and times below. (Example: event runs for three days but one day has a walk/run. List the activity as walk/run and list the specific date and time it will take place.) We would like to set the course "buoys" up Friday nig0- Location of the Event: M Park/Public Property ❑Public Street/Sidewalk/Alley/Right of Way ❑Private Property 19 Other Please list name of Park/Street/Building/etc.: Please list streets,sidewalks or other public property that may be closed or otherwise affected: Location of Event Parking: Menominee Park North of the concession stands (I additional city parking lots or tur areas are heeded for parking,a parking or turfagreement may be required_) 14/Z6f2018 Menomi ree ParkZoo-Goog le M aps Goy)& Map Menominee Park Zoo � s �I .L Ic 'erll�ulEA•111Gwn i.. i " 1 �w 6A f5 Go gle 'p Ak++,:mm,b Fpl Map data©2018 Goog le 500 ft --- _ --- Ll- Menominee Park Zoo 4.3 * yt yt ,rr 904 reviews Zoo Seasonal 8-acre zoo with a rotating roster of 30-50 native& Cj.gYe,t�✓ �Y exotic animals each year. �(' 520 Pratt Trail, Oshkosh,WI 54901 • • • 2FCJ+HX Oshkosh,Wisconsin yG�f'4 • 6 ci.oshkosh.wi.us �. (920) 236-5082 https:/iwww.goog le_corn'maps/place/Menomi nee+Park+Zoo!@44.0301494,-88.5163575,16z/data--!4m5!3rn4!1 sM:Oxeffa3a0078262gb2!8rrQ!3d44.0214053!4d-8... 113 OCTOBER 22, 2019 19-562 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT/HMONG SERVICE CENTER,INC/ TO HOLD THE HMONG NATIONAL LABOR DAY FESTIVAL AT THE WINNEBAGO COUNTY COMMUNITY PARK / SEPTEMBER 5 & 6, 2020 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Hmong Service Center, Inc. (Mee Yang) to hold the Hmong National Labor Day Festival at the Winnebago County Community Park on Saturday, September 5, 2020 from 8:00 a.m. to 8:00 p.m. and Sunday, September 6, 2020 from 8:00 a.m. to 8:00 p.m., in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Rates are based on 2019 Extraordinary Services Fee Schedule for Special Events and a 25% discount of FEMA Equipment Fee Schedule and are anticipated to change for 2020. Fire Department Fire Inspection$62.73 (preliminary estimate includes one hour of dedicated time for fire inspection) Police Department Staffing $12,518.46 (preliminary estimate includes 153 officer hrs., 1 CSO hr., 25 Supervisor Sgt. hrs.) Equipment/Vehicle Use $288.48 (preliminary estimate includes dedicated use of police vehicles for 32 hrs.) i 1 d 4 I,� o NP*41 SPECIAL EVENT PERMIT Oshkosh APPLICATION 2019 The completed application can be mailed to; Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd.,Oshkosh, W1,54902. All applications must include a detailed layout/route and the application fee(r$25 single day event/$35 multi-day event). GENERAL INFORMATION Official Name of Event:. Hmong NationalL ti l Start Date: End Date: 9/ 12020 916/21J2CM Please list times each day along with the times of the event: MOO TUES WEIR TddURS FRI SAT t�SUN SET UP TIME 8:00. M 8:OOl�M 8:00 AM 6:00 AM 6.'00 AM START TIME 8:00 AM 8:00 ,AM END TIME 8:00 PM 8:00 PM CLEAN UP TIME 8:00 AM If your event will have specific activities that start at different times throughout the event,}Tease list the activities with dates and times below. (Example: event runs for three days but one day has a walk/run. List the activity as walk/run and list the specific date and time it will,take place.) Location of the Event: ®Park/Public Property ❑PublicStreet/Sidewalk/Alley/Right of Way ❑Private Property 13 Other Please list name of Park/Street/Building/etc.: j"" c 1 Po "" Please list streets,sMewalks or otlYer public property that rhay be closed or otherwise affected: County nit r r, Snell Rd Location of Event Parking: 501 E. County Rd "Y, Oshkosh, W1 54901 (If additional city Parking lots or turf areas are needed r parking,a parking or turf agreement may he required.) i - . �" �'•., _ ice,', G :o f ¢: m gd1 *G1,21tX lin1Q5 �h S? 'l u-^,' �aS"� '; Gig+aw' o iVi' s"� E C r ?I,iS-"< 7u e;]", . -,49 a e , Y iµ OCTOBER 22, 2019 19-563 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE APPOINTMENT TO THE PUBLIC ARTS & BEAUTIFICATION COMMITTEE INITIATED BY: MAYOR LORI PALMERI BE IT RESOLVED by the Common Council of the City of Oshkosh that the appointment to the various boards are made by Mayor Lori Palmeri, as attached hereto, and are hereby approved. eCity of Oshkosh Date: October 17, 2019 From: Lori Palmeri, Mayor Listed below are the appointments, to be made by the City Council at the October 22, 2019, Common Council Meeting, to the city's boards, commissions, committees, and authorities. The APPOINTMENT below will be effective October 22, 2019 with the term ending as noted below: PUBLIC ARTS AND BEAUTIFICATION COMMITTEE Chanda Anderson New Appointment/Alternate 2 05.31.20 OCTOBER 22, 2019 19-564 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL CLASS "B" LICENSES, COMBINATION "CLASS B" LICENSE, AGENT CHANGE FOR COMBINATION "CLASS B" LICENSE AND COMBINATION "CLASS A" LICENSE AND OPERATOR LICENSES INITIATED BY: CITY CLERK WHEREAS, an application and all required documentation for a license has been submitted,fees deposited,and all reviews and inspections required by city ordinance have been completed; and WHEREAS, the Chief of Police and Fire Chief, or their respective designees, and a representative of the Winnebago County Health Department have recommended that the following licenses be granted or conditionally granted as noted in their report to the City Clerk; and WHEREAS, any licensee whose license is granted subject to conditions has been notified of those conditions and has had the opportunity to appear before the Council and be heard in relation to any of those conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted subject to satisfaction of such conditions as identified by the Chief of Police and Fire Chief, or their respective designees, or by a representative of the Winnebago County Health Department; subject to the payment of taxes and other charges as specified in section 4-5(B) of the City of Oshkosh Municipal Code;and subject to the fulfillment of any further conditions imposed by State Statute for issuance of such license: OCTOBER 22, 2019 19-564 RESOLUTION CONT'D SPECIAL CLASS "B" LICENSES ORGANIZATION & PERSON IN CHARGE: DATE, TIME & LOCATION JAMBALAYA ARTS INC........................................................................................November 2, 2019 Person in Charge: Arnie Brownfield 10:00 am-9:00 pm 413 N. Main Street Event Name: Shopkosh &Gallery Walk OSHKOSH PUBLIC MUSEUM AUXILIARY....................................................November 21, 2019 Person in Charge: Nancy Samida 5:30 pm- 7:30 pm 1331 Algoma Boulevard Event Name: Oshkosh Public Museum Auxiliary Holiday Gala COMBINATION "CLASS B" LICENSE (OCTOBER 22, 2019 thru JUNE 30, 2020) NAME AND ADDRESS: LOCATION OF PREMISES: GREENES POUR HOUSE (GPH Granary, Inc.)... .....................................50 W 61h Avenue Agent: Robert Greene, 442 E Columbian Street, Neenah AGENT CHANGE COMBINATION "CLASS "B" LICENSE (OCTOBER 22, 2019 thru JUNE 30, 2020) NAME AND ADDRESS: LOCATION OF PREMISES: MENOMINEE NATION ARENA (Fox Valley Pro Basketball, Inc).............1212 S. Main Street Agent: Jennifer Masini, 1359 Lake Breeze Road OCTOBER 22, 2019 19-564 RESOLUTION CONT'D AGENT CHANGE COMBINATION "CLASS A" LICENSE (OCTOBER 22, 2019 thru JUNE 30, 2020) NAME AND ADDRESS: LOCATION OF PREMISES: PICK N SAVE #375 (Ultra Mart Food, LLC)..........................................1900 Jackson Street Agent: 2919 Chrystella Drive, Menasha OPERATOR (BARTENDER) LICENSES (EXPIRES: JUNE 30, 2021) Anderson, Ashley Marie, 247 Sullivan Street, #403 Blank, Kelly 1206 Indigo Drive Braun, Kylie, 306 Wisconsin Street, #7 Burns, Russell George, 2080 S Point Comfort Road Connors, Lena E., 906 W Scott Street, EE206 Denure, Matthew, 2460 Noel Court Ellis, Lexie, 911 Otter Avenue Fenwick, Dillon, 37 Fountain Circle, Fond du lac Guenther,Jeffery, 1155 Christian Drive Kasten, Lisa, 3960 Oregon Street, #7 Magritz, William, 1512 Wisconsin Street McGregor, Bobbie Joe, 534 Pleasant Street Mick, Brie, 614 Amherst Drive, #B Morth, Ashten, 611 Oregon Street Pagel, Rachel, 406-A W 141h Avenue Reyes, Ashley, 418 W 181h Avenue Salzer, Sophie, 915 Huntington Place Schroeder, Hayley, S52 W23650 Partridge Lane, Waukesha Schulz, Anna Rose, 1018 Oregon Street Swanson, Taylor R., 102 E Irving Avenue Vandermolen,Jodi M Abbey Avenue Yang, Mor, 1708 Grove Street OCTOBER 22, 2019 19-565 ORDINANCE FIRST READING (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: DESIGNATE THE INTERSECTION OF WEST 11TH AVENUE AND MINNESOTA STREET AS A FOUR WAY STOP INITIATED BY: TRAFFIC AND PARKING ADVISORY BOARD A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-10 YIELD RIGHT OF WAY INTERSECTIONS DESIGNATED AND SECTION 27A-6 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO FOUR WAY STOP INTERSECTIONS DESIGNATED The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 27A-10 of the Oshkosh Municipal Code pertaining to Yield Right of Way Intersections is hereby amended as follows: A-10 YIELD RIGHT OF WAY INTERSECTIONS DESIGNATED Remove Therefrom: Minnesota Street yields to West 111h Avenue SECTION 2. Section 27A-6 of the Oshkosh Municipal Code pertaining to Four Way Stop Intersections Designated is hereby amended as follows: A-6 FOUR WAY STOP INTERSECTIONS DESIGNATED Add Thereto: West 111h Avenue at its intersection with Minnesota Street SECTION 3. This ordinance shall be in full force and effect from and after its passage, publication and placement of the appropriate signage. OCTOBER 22, 2019 19-565 ORDINANCE FIRST READING CONT'D SECTION 4. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #19-565 DESIGNATE THE INTERSECTION OF WEST 11TH AVENUE AND MINNESOTA STREET AS A FOUR WAY STOP (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-10 YIELD RIGHT OF WAY INTERSECTIONS DESIGNATED AND SECTION 27A-6 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO FOUR WAY STOP INTERSECTIONS DESIGNATED) on October 22, 2019. The ordinance will create a 4-way stop at the intersection of West 111h Avenue and Minnesota Street. Currently, Minnesota Street traffic yields to traffic travelling on West 111h Avenue. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City's website at www.ci.oshkosh.wi.us. Clerk's phone: 920/236-5011. City ct Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: Jim Collins, Transportation Director DATE: October 18, 2019 RE: Designate the intersection of West 11th Avenue and Minnesota Street as a 4-way stop (Traffic and Parking Advisory Board recommends approval, waiver of 2nd reading requested) BACKGROUND This intersection is adjacent to Jefferson Elementary School. The area has become extremely congested with the closing of Smith School and parents dropping off and picking up their students. This has resulted in the intersection functioning as a 4-way stop before and after school. The school has been using teachers and safety patrol to help kids cross in this area. The school district has requested the intersection be designated a 4-way stop. The Traffic and Parking Advisory Board recommends approval. (5-0) ANALYSIS The intersection doesn't meet the crash or volume warrants for stop signs. However;OPD and I have spent time observing the intersection and agree that a 4-way stop is warranted before and after school due to the need to control vehicle-pedestrian conflicts. FISCAL IMPACT The fiscal impact of these ordinances is the cost of signage. The signage cost would come out of the Sign Department operational budget. RECOMMENDATION I recommend that the Common Council approve these modifications to Section 27A-6 of the Municipal Code designating 4-way stop intersections. Respectfully Submitted, Approved: Jim Collins Jo Fitzpatrick Transportation Director Assistant City Manager/Director of Administrative Services City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1 130 http://www.ci.oshkosh.wi.us OCTOBER 22, 2019 19-566 ORDINANCE FIRST READING (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: UPDATE PARKING REGULATIONS ON STERLING AVENUE, OREGON STREET, ARIZONA STREET, 18TH AVENUE AND 23RD AVENUE. INITIATED BY: TRAFFIC AND PARKING ADVISORY BOARD A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO PARKING REGULATIONS ON DESIGNATED STREETS The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 27A-11 of the Oshkosh Municipal Code pertaining to parking regulations on designated streets is hereby amended as follows: A-11 PARKING REGULATIONS ON DESIGNATED STREETS AND ALLEYS Sterling Avenue Remove Therefrom: 1-hour parking, south side,from Jefferson Street to 87 feet west of Jefferson Street,between the hours of 6:00 a.m. and 5:00 p.m., Mondays through Fridays. Oregon Street: Remove Therefrom: No parking, west side, from 181h Avenue to 105 feet north of 181h Avenue between 7:30 a.m. and 4:30 p.m. on school days. Loading zone, east side, from 60 feet south of 161h Avenue to 78 feet south of 161h Avenue. Loading zone, west side, from 105 feet north of 181h OCTOBER 22, 2019 19-566 ORDINANCE FIRST READING CONT'D Avenue to 457 feet north of 181h Avenue between 7:30 a.m. and 4:30 p.m. on school days. Arizona Street Remove Therefrom: No parking, west side, from 18th Avenue to 140 feet north between 7:30 a.m. and 4:30 p.m.on school days. Loading zone, east side, from 18th Avenue to 19th Avenue. Loading zone, east side, from 18th Avenue to 150 feet north of 18th Avenue, between the hours of 7:30 a.m. and 4:30 p.m. on school days. 18th Avenue Remove Therefrom: No parking, south side, from Oregon Street to 76 feet east, between 7:30 a.m. and 4:30 p.m. on school days. No parking, south side, from Arizona Street to 45 feet west,between 7:30 a.m. and 4:30 p.m. on school days. No parking,north side, from Arizona Street to 62 feet west,between 7:30 a.m. and 4:30 p.m. on school days. No parking, stopping, standing or waiting, north side, from Oregon Street to 150 feet west of Oregon Street between 7:30 a.m. and 4:30 p.m. on school days. Handicapped parking, north side, from 180 feet west of Oregon Street to 200 feet west of Oregon Street OCTOBER 22, 2019 19-566 ORDINANCE FIRST READING CONT'D Loading zone, north side, bus loading only, from 200 feet west of Oregon Street to Arizona Street between 7:30 a.m. and 3:00 p.m. on school days. 23rd Avenue Add Thereto: No parking, south side, from 77 feet to 184 feet east of Minnesota Street. SECTION 2. This ordinance shall be in full force and effect from and after its passage, publication and placement of the appropriate signage. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted ordinance #19-566 UPDATE PARKING REGULATIONS ON STERLING AVENUE, OREGON STREET, ARIZONA STREET, 18TH AVENUE AND 23RD AVENUE (A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 27A-11 OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO PARKING REGULATIONS ON DESIGNATED STREETS) on October 22, 2019. The ordinance updates parking regulations on the named streets. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City's website at www.ci.oshkosh.wi.us. Clerk's phone: 920/236-5011. I `y of air Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: Jim Collins, Transportation Director DATE: October 18, 2019 RE: Update Parking Regulations in the Former Smith School Area, on Sterling Avenue and on West 23rd Avenue (Traffic and Parking Advisory Board recommends approval, waiver of 2nd reading requested) BACKGROUND With the closing of Smith School, there is no longer the need for loading zones around the building, this ordinance eliminates those. Sterling Avenue — The new owner of the former Lang Oil building requested the one hour parking restriction in front of the building be eliminated as his office tenants need parking for their clients who may need longer than one hour. West 23rd Avenue - Oshkosh Corporation has requested parking be restricted on either side of their garage exit on West 23rd Avenue. They have military vehicles with limited visibility exiting their plant from this garage and vehicles are parking up to the driveway causing visibility and safety concerns. They have requested the second reading be waived to remedy this as soon as possible. We have put up temporary signs in the interim to address this situation. The Traffic and Parking Advisory Board recommends approval. (5-0) ANALYSIS There is no need to maintain loading zones around the former Smith School. Once the use of the building is determined, parking regulations can be revisited if needed. Sterling Avenue is wide enough (36 feet) to accommodate parked vehicles on both sides. West 23rd Avenue—Almost all the vehicles parked in this area are employees of Oshkosh Corporation and they are the requestor. City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1 130 http://www.ci.oshkosh.wi.us FISCAL IMPACT The fiscal impact of these ordinances is the cost of signage. The signage cost would come out of the Sign Department operational budget. RECOMMENDATION I recommend that the Common Council approve these modifications to Section 27A-11 of the Municipal Code pertaining to parking regulations on designated streets and alleys. Respectfully Submitted, Approved: Jim Collins John Fitzpatrick Transportation Director Assistant City Manager/Director of Administrative Services ITEM # 19 THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM ITEM # 19 THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM ITEM # 19 THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM ITEM # 19 THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM ITEM # 19 THERE ARE NO ATTACHMENTS ASSOCIATED WITH THIS ITEM City of Oshkosh 10/22/2019 Status of Outstanding Issues Affected Date of Next Date of Initial Department(s)(If Status Request Applicable) Title of Directive Current Status Report/Update Other Notes 1/1/2018 Facilities/OPD/OFD Facility Studies CH Study complete;PD Study underway by FGM;FD 11/26/2019 Study to begin this month. Police Staffing study completed and presented to Council on 1/22/19.Phase 1 of staffing recommendations being 1/1/2018 Police/Fire Public Safety Staffing Studies implemented.Fire Study discussed with Council at 11/12/2019 September 24 workshop. 1st phase of recommendations will be part of 2020 budget enhancement requests. Construction of Koeller St.and Westfield extensions are 2/1/2018 Comm Dev/DPW Oshkosh Corp Global HQ complete.Lane extension for Koeller St.roundabout is 11/26/2019 also complete.Construction for Riverwalk is underway. Soil conditions causing a delay in completion. Reviewing options discussed at 9/11/18 workshop. Staff Community visited Lacrosse re Housing Incentive programs. Council consideration expected in 9/11/2018 Housing Stock Inventory 11/20/2019 Development Recommendations to Council on changes to new October and November. incentive programs has been forwarded to Council. Dashboard is"live".Link to KPI's is available on city 3rd Quarter update on October 22 12/11/2018 Admin Services KPIs for Departments 10/22/2019 website. agenda. print date: 10/17/2019 City of Oshkosh TO: Honorable Mayor& Members of the Common Council Mark Rohloff, City Manager FROM: Allen Davis, Community Development Director DATE: October 17, 2019 RE: Oshkosh Corporation Global Headquarters Construction, Public Improvements, Tax Increment Finance Plan, Timeline Public Improvements The street, utility and stormwater improvements were all completed on time in accordance with the Development Agreement. All additional right-of way for Koeller and Oshkosh Avenue have been dedicated for future expansion. Staff will be working with WisDOT-TEA grant of $787,500 that was awarded will help offset costs for the public infrastructure improvements. Staff continues to work on grant administration and allocate the grant dollars for the appropriate grant eligible activities for reimbursement. The riverwalk work continues with paving scheduled to begin the week of October 21, 2019. Both bridges have been ordered and are being fabricated. The bridges should be delivered in November. Staff is hoping the final pavement between the bridges will be installed soon after both bridges are installed in November. The City has also received a $255,000 Transportation Assistance Program (TAP) grant from WisDOT to help pay for the costs of extending the riverwalk trail from Punhoqua, east through Rainbow Memorial Park. The construction of this segment of riverwalk would be constructed in 2021. This project would help implement the Rainbow Memorial Park Master Plan and connect the Lakeshore Riverwalk to Oshkosh Ave. and Sawyer Street. The Advisory Park Board is scheduled to review and discuss the Draft Lakeshore Park Preferred Concept Design at their October 21, 2019 meeting. City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1 130 920.236.5000 http://www.ci.oshkosh.wi.us Tax Increment Finance Plans The Common Council adopted both Tax Increment Finance District #34 and #35 Plans on January 23, 2018. The Joint Review Board approved both TIF Plans on January 30, 2018. Private developers are working on plans for development in TID #35 along Oshkosh Ave. The Accu-com building at the Oshkosh Ave/Sawyer intersection was demolished in January, 2019. Repp's Bar demolition was completed at the end of March, 2019. The Casey's at the corner of Westfield and Oshkosh Ave. is open and the Bank First National building between Oshkosh Ave. and Koeller Street is nearing completion. Development Agreement and other Agreements A Landscape Maintenance Agreement that would assign maintenance responsibility for the City-owned land between the Oshkosh Corporation property and the proposed riverwalk to Oshkosh Corporation will also be needed, and should be approved after the riverwalk is completed. Oshkosh Corporation was provided the riverwalk plans so that they can revise their site plan as needed with the riverwalk design. Oshkosh Corporation has requested the City use the riverwalk contractor for the construction of their trail connection from their building to the Lakeshore Riverwalk. Oshkosh Corporation will reimburse the City for the additional cost. Timeline Building construction is nearing completion. The lead time for final inspections and testing are in process and a temporary occupancy permit has been issued. Inspection staff are continuing to work with Oshkosh Corporation's contactor, subcontractors, and architect to ensure all final inspections are completed in order to obtain a full Occupancy Permit in October. .,....' '- ' , 4ir Oshkosh TO: Honorable Mayor & Members of the Common Council FROM: Brad Larson, Museum Director DATE: October 1, 2019 RE: Professional Service Agreement with Split Rock Studios for Design Development of the Sporting & Recreation Exhibition BACKGROUND In the spring of 2019 the Museum began conceptual planning with Split Rock Studios on a long- term exhibition devoted to the theme of Sporting & Recreation. This phase is drawing to close and the Museum will shortly adopt a conceptual design for the gallery. The next phase is design development and the Museum anticipates beginning this work in November 2019. ANALYSIS The Museum has worked with Split Rock Studios on other exhibitions and has a superb working relationship with the firm, which is why they were selected for the conceptual planning phase of Sporting & Recreation. It is most efficient and logical to move seamlessly into the design development phase with the same firm. They created the conceptual design, know the building systems, the artifacts and storyline, and have a working relationship with the Museum staff. FISCAL IMPACT The 2019 Capital Improvement budget includes$75,000 for the Sporting & Recreation Concept Plan and Design Development (p. 2019-31). There is a balance of$57,500 unencumbered. RECOMMENDATION The Museum recommends the approval of a Professional Services Agreement with Split Rock Studios for $30,500 for the Design Development of the Sporting & Recreation exhibition. spectf y ubmitted, Approved: J�� Brad Larson M k Rohlo f Director City anager L,i*Y of Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: John Fitzpatrick, Assistant City Manager/Director of Administrative Services DATE: October 17, 2019 RE: Professional Services Agreement with Target Solutions for Training Management System Software for the Oshkosh Fire Department($27,345) BACKGROUND The City of Oshkosh commissioned a Staffing Study from Matrix Consulting Group in 2019. One of their recommendations was that the Oshkosh Fire Department;"identify,purchase,and implement a Learning Management Software (LMS) solution to accurately document training activities, support the training division, and measure and report benchmarks." ANALYSIS The current Fire Department training records management system does not provide information necessary to monitor benchmarks. The training records are not in a format to provide summary reports and are not searchable which can create issues to prove compliance with training requirements. Training hours and topics are an important part of the training division and for the department as a whole. The new State Administrative Rule requires the course meet the NFPA Standards which have established objectives and topics. To prove the programs and courses meet these requirements, the training records will need to have the appropriate information. Summary reports and a searchable system allows for the end-user to determine the programs' effectiveness and in meeting the requirements. Further, the Insurance Services Office (ISO) also requires records to establish that training and education is being completed. In addition, the ISO Schedule allows for the reduction of credits anytime records are not available or properly document the activity. Without the appropriate records and a searchable system, credit for the items in the training criteria will not be credited. Training records will also need to be appropriately kept to monitor and analyze benchmarks and goals. A searchable system allows the end- user to review and ensure the goals and benchmarks are being met. The Fire Department researched training records management systems and has concluded the Target Solutions software will address these needs. FISCAL IMPACT The annual membership cost to Target Solutions is$9,115.00. The City of Oshkosh has entered a three- year contract with the vendor for a total of$27,345.00. Monies for this project have been budgeted for within the Fire Department's operating budget. This project will be charged to A/N#: 01000230 6401. City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us RECOMMENDATION Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including architectural services, may be procured without the use of competitive bidding or quotation process. In accordance with Section 12-16 of the Code,I am hereby submitting this report regarding this RFP. Please contact me or Fire Chief Mike Stanley if you have any questions concerning this agreement. Respectfully Submitted, 94. John Fitzpatrick, Assistant City Manager/Director of Administrative Services City Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: John Fitzpatrick,Assistant City Manager/Director of Administrative Services DATE: October 17, 2019 RE: Professional Services Agreement with Associated Financial Group for Benefit Consulting Services($70,452.00) BACKGROUND An RFP was issued on February 18, 2015 and the Council approved Associated Financial Group as the benefit consulting services provider for the City of Oshkosh with a five (5) year agreement. That agreement expires as of December 31, 2019 and the City recommends extending the agreement in 2020. ANALYSIS Over the last five years, Associated Financial Group has been instrumental in assisting the City of Oshkosh manage health care costs while maintaining a high level of service. Since partnering with Associated Financial Group, health benefit costs have decreased in a market where health costs have been increasing. Some of this cost trend can be attributed to the implementation of the Three Waves Clinic which continues to drive employees toward cost effective healthcare solutions,however, the City of Oshkosh has benefited from the benefit consulting services of Associated Financial Group and will continue to do so in 2020. FISCAL IMPACT The 2020 cost for Associated Financial Group's benefit consulting services is $70,452.00 which is a zero percent(0%) increase from 2019. This service will continue to be charged to A/N#: 06010903-6401. RECOMMENDATION Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including architectural services, may be procured without the use of competitive bidding or quotation process. In accordance with Section 12-16 of the Code,I am hereby submitting this report regarding this renewal of services. Please contact me or Human Resources Manager Michelle Behnke if you have any questions concerning this agreement. City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us Respectfully Submitted, John Fitzpatrick—As ' ant City Manager/Director of Administrative Services CC: Michelle Behnke—Human Resources Manager ^City 40f : Oshkosh 2019/2020 Strategic Plan Update City of Oshkosh Report Created On: Oct 18, 2019 Page 1 6 40 239 Strategic Goal Objective Strategies & Actions Overall Summary Rio On Track 62.76 Some Disruption 2.93 Status Completed 34.31 Page 2 Plan Summary Strategic Goal 1 Strategic Goal 2 Owner:Allen Davis Owner:Dean Smith On Track 90.0 36 On Track 65.96 31 Completed 10.0 4 Some Disruption 4.26 2 Status Status Completed 29.79 14 Objective:6 Strategies&Actions:46 Objective:9 Strategies&Actions:50 SUPPORT ECONOMIC DEVELOPMENT Future State: Be PROVIDE A SAFE, SECURE, AND HEALTHY COMMUNITY recognized as a premier community in Wisconsin by fostering Future State: Public Safety Officials are trusted, efficient and entrepreneurial activity, developing and retaining a diverse mix of effective professionals employees & employment opportunities, and revital... Strategic Goal 3 Strategic Goal 4 Owner.Allen Davis Owner.James Rabe On Track 76.47 26 46 On Track 60.0 15 Completed 23.53 8 Completed 40.0 10 Status (Status Objective:7 Strategies&Actions:35 Objective:7 Strategies&Actions:29 STRENGTHEN OUR NEIGHBORHOODS Future State: IMPROVE AND MAINTAIN OUR INFRASTRUCTURE Future Neighborhoods throughout the community are attractive, well State:A safe and effective infrastructure that provides a maintained, and desirable places to live that inspire positive social framework for full-scale community enjoyment interactions among residents Strategic Goal 5 Strategic Goal 6 Owner.Jeff Gilderson-Duwe Owner.John Fitzpatrick On Track 50.0 13 6 On Track 43.28 29 Some Disruption 19.23 5 Completed 56.72 38 Status Completed 30.77 8 Status So Objective:6 Strategies&Actions:26 Objective:10 Strategies&Actions:77 ENHANCE OUR QUALITY OF LIFE SERVICES AND ASSETS ENHANCE THE EFFECTIVENESS OF OUR CITY Future State: Natural, Cultural and Recreational Assets of the city GOVERNMENT Future State: Organizational efficiency has been are recognized as a source of pride for the community maximized by successfully achieving City initiatives Page 3 Objective 1.1 Objective 1.2 Owner.Allen Davis Owner.-Allen Davis On Track 100.0 11 • On Track 100.0 6 Status Status Strategies&Actions:12 Strategies&Actions:8 Attract, Expand, and Retain Businesses and Workforce Support Redevelopment Opportunities for Central City, Waterfront, and Underutilized Properties in the City Objective 1.3 Objective 1.4 Owner.Allen Davis Owner.Allen Davis # %-00 4 4 On Track 83.33 10 � On Track 100.0 4 Completed 16.67 2 Status Status Strategies&Actions:13 Strategies&Actions:6 Continue to Develop infrastructure needed to support business Promote and Market the City of Oshkosh and residential development Objective 1.5 Objective 2.1 Owner.Allen Davis Owner.Dean Smith On Track 66.67 4 + On Track 44.44 4 Completed 33.33 2 Some Disruption 11.11 1 Status Status ® Completed 44.44 4 Strategies&Actions:6 Strategies&Actions:9 Develop an Effective Economic Development Incentive Program Enhance Community Trust in Public Safety Page 4 Objective 2.2 Objective 2.3 Owner:Dean Smith Owner.-Dean Smith On Track 66.67 2 On Track 83.33 5 Completed 33.33 1 Completed 16.67 1 Status Status Strategies&Actions:3 Strategies&Actions:7 Strengthen Relationships with Neighborhood Organizations and Implement Strategies and Solutions for Community Risk Diverse Community Groups Reduction Objective 2.4 Objective 2.5 Owner:Dean Smith Owner:Dean Smith On Track 100.0 5 On Track 100.0 2 Status Status Strategies&Actions:6 Strategies&Actions:2 Provide an appropriate level of Response to Emergencies Improve the Communities Ability to Withstand and Recover from Disruptive Events Objective 2.6 Objective 2.7 Owner.Dean Smith Owner.-Dean Smith On Track 77.78 7 On Track 33.33 1 Completed 22.22 2 Some Disruption 33.33 1 Status Status Completed 33.33 1 Strategies&Actions:9 Strategies&Actions:3 Continue to Improve Strategies to Address Substance Abuse in Improve Transportation Safety within Community the Community Page 5 Objective 2.8 Objective 2.9 Owner.Dean Smith Owner.-Dean Smith On Track 55.56 5 ® Completed 100.0 1 � Completed 44.44 4 Status (:Status Strategies&Actions:10 Strategies&Actions:1 Strengthen our Professional and Diverse Workforce within Public Enhance Crime Prevention and Community Policing Strategies Safety Objective 3.1 Objective 3.2 Owner.Allen Davis Owner.Allen Davis On Track 66.67 4 ® On Track 100.0 4 Completed 33.33 2 Status Status Strategies&Actions:6 Strategies&Actions:4 Enhance and Promote a Culture of Neighborhood Leverage City Resources and Incentives to Encourage Private Investment in Neighborhoods Objective 3.3 Objective 3.4 Owner.Allen Davis Owner.Allen Davis On Track 83.33 5 On Track 100.0 6 Completed 16.67 1 Status Status Strategies&Actions:6 Strategies&Actions:6 Build Awareness for Neighborhood Development Increase Owner Investment and Maintenance of Properties Page 6 Objective 3.5 Objective 3.6 Owner.Allen Davis Owner.-Allen Davis On Track 50.0 2 • On Track 100.0 5 Completed 50.0 2 Status Status Strategies&Actions:5 Strategies&Actions:5 Establish City Inter-Departmental Team to support ONE Oshkosh Increase Quality and Diversity of Housing Stock Objective 4.1 Objective 4.2 Owner.James Rabe Owner.James Rabe On Track 28.57 2 ® On Track 100.0 3 Completed 71.43 5 Status Status Strategies&Actions:7 Strategies&Actions:3 Improve Our Streets, Transit, Bike, Pedestrian and Public Utilities Improve Our Storm Water Management Objective 4.3 Objective 4.4 Owner.James Rabe Owner.Jim Collins On Track 80.0 4 On Track 50.0 2 Completed 20.0 1 Completed 50.0 2 Status Status Strategies&Actions:5 Strategies&Actions:4 Execute Our Clear Water Initiatives Improve Our City Buildings and Improve Energy Efficiency Page 7 Objective 4.6 Objective 5.1 Owner.John Fitzpatrick Owner.-Ray Maurer On Track 100.0 3 On Track 16.67 1 Completed 83.33 5 Status (tussta Strategies&Actions:6 Strategies&Actions:6 Update and Maintain Our City Technology Update Comprehensive Outdoor Recreation Plan (CORP) Objective 5.2 Objective 5.3 Owner.Ray Maurer Owner:Allen Davis % # % # On Track 40.0 2 Completed 100.0 1 Some Disruption 60.0 3 Status Status Strategies&Actions:5 Strategies&Actions:1 Implement 2018-2020 Parks Strategic Plan Continue to Develop River Walk"Focus on the Water" Objective 5.4 Objective 5.5 Owner.Brad Larson Owner.Jeff Gilderson-Duwe On Track 100.0 4 On Track 25.0 1 Some Disruption 50.0 2 Status Status Completed 25.0 1 Strategies&Actions:4 Strategies&Actions:4 Enhance the Museum's Capacity to Recognize, Preserve, and Make Progress Toward the Library's Vision of"A Library in Every Interpret the History of Our Community Life" Page 8 Objective 5.6 Objective 6.1 Owner:John Fitzpatrick Owner.John Fitzpatrick On Track 83.33 5 On Track 28.57 4 Completed 16.67 1 Completed 71.43 10 Status Status Strategies&Actions:6 Strategies&Actions:16 Establish a Long-Term Funding Strategy to Support and Improve Recruit, Retain, Engage, Recognize and Develop Employees and Arts and Culture Future Leaders Objective 6.2 Objective 6.3 Owner.John Fitzpatrick Owner.John Fitzpatrick % # P % # On Track 100.0 2 On Track 16.67 1 Ae Completed 83.33 5 Status Status %M* Strategies&Actions:2 Strategies&Actions:8 Increase Varied Programming to Support Organizational Maximize Our Financial Position Based On Our Capabilities and Development Limitations Objective 6.4 Objective 6.5 Owner.John Fitzpatrick Owner.John Fitzpatrick On Track 52.94 9 On Track 33.33 1 Completed 47.06 8 Completed 66.67 2 Status Status Strategies&Actions:19 Strategies&Actions:4 Improve Our Internal and External Communication Systems Align Internal Department Action Plans to Strategic Plan Page 9 Objective 6.6 Objective 6.7 Owner:John Fitzpatrick Owner.John Fitzpatrick % # % # On Track 25.0 2 On Track 45.45 5 Completed 75.0 6 Completed 54.55 6 Status Status Strategies&Actions:8 Strategies&Actions:12 Align Employee Performance to Department Plans Implement/Improve Our Performance and Outcome Measures Objective 6.8 Objective 6.9 Owner.John Fitzpatrick Owner.John Fitzpatrick % # % # On Track 100.0 2 On Track 100.0 3 Status Status Strategies&Actions:2 Strategies&Actions:5 Enhance Local Engagement with State Legislators to Increase Strengthen Partnerships and Collaboration in Diverse Community Local Control Groups(Public/Private) Page 10 I MOVE THAT FOLLOWING THE ADJOURNMENT OF THIS MEETING THAT THE COUNCIL MAY CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY