HomeMy WebLinkAbout22. Professional Services Agreement with Target Solutions L,i*Y
of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: John Fitzpatrick, Assistant City Manager/Director of Administrative Services
DATE: October 17, 2019
RE: Professional Services Agreement with Target Solutions for Training Management System
Software for the Oshkosh Fire Department($27,345)
BACKGROUND
The City of Oshkosh commissioned a Staffing Study from Matrix Consulting Group in 2019. One of their
recommendations was that the Oshkosh Fire Department;"identify,purchase,and implement a Learning
Management Software (LMS) solution to accurately document training activities, support the training
division, and measure and report benchmarks."
ANALYSIS
The current Fire Department training records management system does not provide information
necessary to monitor benchmarks. The training records are not in a format to provide summary reports
and are not searchable which can create issues to prove compliance with training requirements. Training
hours and topics are an important part of the training division and for the department as a whole. The
new State Administrative Rule requires the course meet the NFPA Standards which have established
objectives and topics. To prove the programs and courses meet these requirements, the training records
will need to have the appropriate information. Summary reports and a searchable system allows for the
end-user to determine the programs' effectiveness and in meeting the requirements. Further, the
Insurance Services Office (ISO) also requires records to establish that training and education is being
completed. In addition, the ISO Schedule allows for the reduction of credits anytime records are not
available or properly document the activity. Without the appropriate records and a searchable system,
credit for the items in the training criteria will not be credited. Training records will also need to be
appropriately kept to monitor and analyze benchmarks and goals. A searchable system allows the end-
user to review and ensure the goals and benchmarks are being met. The Fire Department researched
training records management systems and has concluded the Target Solutions software will address
these needs.
FISCAL IMPACT
The annual membership cost to Target Solutions is$9,115.00. The City of Oshkosh has entered a three-
year contract with the vendor for a total of$27,345.00. Monies for this project have been budgeted for
within the Fire Department's operating budget. This project will be charged to A/N#: 01000230 6401.
City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us
RECOMMENDATION
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including architectural services, may be procured without the use of competitive
bidding or quotation process. In accordance with Section 12-16 of the Code,I am hereby submitting this
report regarding this RFP. Please contact me or Fire Chief Mike Stanley if you have any questions
concerning this agreement.
Respectfully Submitted,
94.
John Fitzpatrick, Assistant City Manager/Director of Administrative Services