HomeMy WebLinkAbout07. 19-555 OCTOBER 22, 2019 19-555 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT FOR UPDATING THE DESIGN AND BIDDING
DOCUMENTS, PROVIDING BIDDING ASSISTANCE, AND
CONSTRUCTION MONITORING AND DOCUMENTATION
SERVICES FOR CONTRACT NO. 18-02 LIBBEY/NICOLET
WATERSHED / NORTH MAIN STREET AREA DETENTION
BASIN /AECOM TECHNICAL SERVICES, INC. ($24,917.50)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City and AECOM Technical Services, Inc. previously entered into
a professional services agreement for design and bidding documents, providing bidding
assistance, and construction monitoring and documentation services for contract 18-02
Libbey/Nicolet Watershed /North Main Street Area Detention Basin; and
WHEREAS, construction of the project was delayed due to weather conditions
resulting in additional inspection and project management services being required from
AECOM to complete the project.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section
12-16 of the Municipal Code to enter into an amended agreement with AECOM Technical
Services, Inc. and said City officials are authorized and directed to take those steps
necessary to implement the terms and conditions of the final agreement.
OCTOBER 22, 2019 19-555 RESOLUTION
CONT'D
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 311-0410-7480-00000 Sidewalk Construction Fund Expenditures
317-0410-7480-03304 Special Assessments Fund - Sidewalks
315-0410-7480-00000 Street Improvement Fund Expenditures
317-0410-7480-03301 Special Assessments Fund - Streets
317-0410-7480-03303 Special Assessments Fund - Water
317-0410-7480-03302 Special Assessments Fund - Sewer
317-0410-7480-03305 Special Assessments Fund - Storm Water
321-0410-6801-04802 Contract Control - Paving
321-0410-6804-04802 Contract Control - Storm Sewer
321-0410-6802-04802 Contract Control - Sanitary Sewer
321-0410-6803-04802 Contract Control - Water
321-0410-6806-04802 Contract Control - Sidewalk
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City
of W
Oshkosh
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager/City Engineer
DATE: October 17, 2019
RE: Approve Amendment to Professional Services Agreement for Updating the
Design and Bidding Documents, Providing Bidding Assistance, and
Construction Monitoring and Documentation Services for Contract 18-02
Libbey/Nicolet Watershed/North Main Street Area Detention Basin/AECOM
Technical Services, Inc. (AECOM) ($24,917.50)
BACKGROUND
A professional services agreement with AECOM for updating the bidding documents, providing
bidding assistance,construction monitoring and documentation,and project management for the
Libbey/Nicolet Watershed / North Main Street Area Detention Basin was approved by the
Common Council on January 23, 2018. An amendment to this agreement was approved by the
Common Council on April 23, 2019. In 2019, the project was delayed due to the extremely wet
spring,which resulted in the construction schedule being extended. The Substantial Completion
date for the project was revised to become August 19, 2019.
ANALYSIS
The additional time added to the construction schedule resulted in AECOM providing an
additional nineteen (19) days of inspection and project management in 2019. However, this time
extension didn't result in major overruns to Contract 18-02, as there is just one(1) fund that needs
additional CIP dollars to adjust the contract quantities to field measurements. This is noted in
the memo for the Contractor's change order, which is also on this Common Council meeting's
agenda.
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FISCAL IMPACT
Staff has reviewed the amendment and the proposed costs and has found the costs consistent
with the level of effort that has been expended in order to complete this project. The amount of
this contract amendment is$24,917.50. This will raise the total agreement amount to$371,753.50
(not to exceed). Funds for this project are included in the Storm Water section of the 2018 Capital
Improvement Program.
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. I have reviewed the amendment and in accordance with Section 12-16 of the Code,
I am hereby recommending the Common Council approve this amendment.
Approved,
771.-.1. 141* *
John Fitzpatrick
Assistant City Manager
JG/tlt
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AECOM AECOM
558 North Main Street
Oshkosh,WI,54901
aecom.com
October 15, 2019
AECOM Project No.
60565413
City Contract No.
18-02
City Purchase Order No.
Mr. James Rabe, PE, CPESC 180340-00
Director of Public Works
City of Oshkosh
215 Church Avenue
Oshkosh, WI 54901
Amendment Request No. 2 for Construction Monitoring and Documentation Services Related to City Contract 18-02,
Libbey/Nicolet Watershed/North Main Street Area Detention Basin, Oshkosh,Wisconsin.
Dear Mr. Rabe.
AECOM Technical Services, Inc. (AECOM)is proposing an amendment to the agreement dated January 17, 2018.
OPP-640353, and amendment 1 dated April 15, 2019 to add field documentation and project management services
related to the above-referenced project. The scope of work related to the field documentation is proposed to be
increased an additional 19 days and includes project management during that time period.
In 2018 the project was delayed,which resulted in the construction schedule being extended due to issues beyond
the Contractor's control. The project delays included: delay of contract award,extended communications efforts with
property owners associated with preconditions survey for property access, delay in receiving a notice to proceed to
work in the easement area between Jackson Street and the wet basin, and inclement weather conditions experienced
in 2018. The revised contract documents required the project to be substantially completed by August 1, 2019. The
spring of 2019 was extremely wet. There was above normal precipitation from April through August 2019.Therefore,
the Contractor could not make the revised substantial completion date. Substantial completion was extended by the
City to August 19. 2019.
This amendment is proposed to provide a budget increase to cover additional field documentation and project
management costs that were incurred between the revised and the actual substantial project completion in 2019.
Field Documentation
AECOM completed an additional 19 days of full-time field documentation in 2019 than was budgeted for in
Amendment No. 1. Approximately, 196.5 additional hours of field technician time, and additional equipment rental
charges and project management costs were incurred in 2019.
Field documentation work completed between August 1 and August 19,2019 includes the following:
• Jackson Street Side
— Abandonment of existing storm sewer beneath west side of Jackson Street.
— Sidewalk from Jackson Square Apartments to Bacon Avenue.
— Final grading and restoration of easement area.
— Sidewalk/Final Restoration.
• Comet/Geneva Cul-de-Sacs
— Installation of remaining storm sewer piping and outfalls/rip rap in the dry basin.
• North Main Street/Libbey& Packer Avenues
— Topsoil Placement/ Final Restoration.
• Wet Basin
— Landscaping Plantings/Final Restoration.
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AECOM
• Dry Basin
- Abandon existing 60" pipe on south side
- Remove berm and temporary rip-rap.
- Installation of topsoil, seeding, and e-mat.
- Erosion Control
Additional Proposed Budget
AECOM has incurred$24 917.50, or 196.5 hours, of unbudgeted documentation services-related project cost.
As with all our agreements,AECOM only bills for actual time incurred. We reserve the right to request changes in
budgets if the scope of work varies from our project assumptions This includes increases as well as decreases in our
budget The hourly fees will remain the same as the 2018 Approved Fee Schedule.
The services provided will be performed in accordance with the approved Fee Schedule and conditions of the General
Conditions of Service-City of Oshkosh April 2009, which are expressly incorporated into, and are an integral part of,
our agreement for professional services
If you have any questions or need to clarify a point, please call any of the undersigned at 920-236-6718.
Yours sincerely,
AECOM Technical Services, Inc. I /
Pa I F.Timm Kevin L. Brehm, P.E. ye '
Account Manager Associate Vice President
end: Amendment to Agreement
Amendment Authorization
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AECOMI1 558 N Main Street
Oshkosh,WI 54901
920.236.6710
Amendment to Agreement
Amendment No. 2
City Contract 18-02
City of Oshkosh Purchase Order No. 180340-00
AECOM Project No.60565413
RETURN TO: AECOM Date: October 15, 2019
558 North Main Street
Oshkosh, WI 54901
Attention: Paul Timm
Summary Original Contract Value $290,245.00
Total Previous Amendments $56,591.25
Amount this Amendment $24,917.50
Revised Contract Amount $371,753.75
Task# Description Amount
3 Additional Field Work and Project Management $24,917.50
TOTAL $24,917.50
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AECOM558 N Main Street
Oshkosh,WI 54901
920.236.6710
Authorization
October 15, 2019
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this
contract.
I hereby authorize AECOM to proceed with the scope of work outlined in Amendment 2 to the agreement dated
January 17. 2018, OPP-640353, and Amendment 1 dated April 15, 2019 related to Construction Monitoring
and Documentation Related to City Contract 18-02 Libbey/Nicolet Watershed/North Main Street Area Detention
Basin, Oshkosh, Wisconsin with a revised total budget authorization of$371,753.75 under the general terms
and conditions specified in the proposal.
Signature Date
Mark A Rohloff
Print Name
City Manager
Title/Organization
Signature Date
Pamela R. Ubrig;
Print Name
City Clerk
Title/Organization
Signature Date
Lynn A. Lorenson:
Print Name
City Attorney
Title/Organization
Signature Date
Russ Van Gompel
Print Name
Director of Finance
Title/Organization
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