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STORM WATER UTILITY COMMITTEE Minutes
August 17, 2017
Present: John Kiefer, Paul Janty, Maureen Muldoon, Sean Butler, and
Absent: Kyle Clark
Also Present: John Ferris, Civil Engineering Supervisor - Storm Water Utility; Steve Gohde,
Assistant Director of Public Works; Stormwater Utility; Jim Bachhuber,
Brown and Caldwell
I.Call to Order.
A. Mr. Kiefer called the meeting to order at 7:36 am.
II. Discussion of Standardizing Future Meeting Dates and Times.
A. Mr. Ferris stated that according to the municipal code, city commissions and committees
should set a standard day and time for meetings. At this time it appears that the third
Thursday of the month has been the most common schedule for the Committee.
B. Mr. Kiefer asked how flexible is the policy, and can the dates be changed. Mr. Ferris replied
that special meetings can be scheduled. Mr. Butler recommended that Mr. Kiefer designate
the Engineering Division secretary to send out change of meeting notices if the meeting
cannot be held on the third Thursday of each month.
C. Mr. Kiefer stated that the third Thursday of the month shall be the official scheduled day for
the Storm Water Utility Committee. Also Mr. Kiefer will designate the Engineering Division
secretary to send notice of changed meeting dates if needed.
D. Future meeting dates are scheduled for September 21, October 19, 2017 and each third
Thursday of the month at 7:30 am in room 404 of City Hall.
III. Approval of July 13, 2017 Meeting Minutes.
A. Mr. Janty moved to approve the July 13, 2017 minutes. Seconded by Mr. Butler. Approved
(4-0).
IV. Program Updates.
A. NEWSC 2017 Stormwater Utility Survey:
1. Mr. Ferris handed out, and summarized a stormwater Utility survey from NEWSC in
2017. The survey covered the northeast Wisconsin area. The survey showed that
Appleton and Oshkosh had the highest annual rates per ERU.
2. Mr. Janty commented that the City of Green Bay was not reported. Mr. Gohde replied
that it was a voluntary survey.
B. Fall Leaf Management Program:
1. Mr. Ferris commented on the DNR Leaf Management Program and that the funding
needs for a USGS study are ongoing.
2. Mr. Bachhuber commented that the WI League of Municipalities is coordinating this
funding effort and that so far about 25 MS4 communities have pledged their share of
funding. About 70 communities are needed to fully fund the USGS study. The League
plans to send out addition funding requests.
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C. Mini-Storm Program:
1. Mr. Ferris commented that under the mini-storm Program there are 44 participants. As of
last report there are about 14 installed locations. At this time, there are 29 participants
scheduled for 2018.
D. South Park Project Status
1. Mr. Ferris provided an update on the South Park project status. South Park Street should
be paved and open by September 5th.
E. Municipal Parking Lot Paving Projects:
1. Mr. Ferris reported that the City has awarded a contract for municipal paving projects.
The fire station (on Washburn) will use a Pave Drain system for stormwater management
purposes.
2. Ms. Muldoon asked if there was much data on how the system performs over time
especially in cold-weather climates. Mr. Ferris reported that several university studies
found good long term performance.
F. Sawyer Creek Remapping:
1. Mr. Ferris reported that the consultant has completed the modeling. The next step is to
provide a review by City staff and then forward to FEMA and DNR.
2. It is unknown how long it will take for final FEMA approval.
G. Great Lakes GI Mini-Grant Program:
1.Mr. Ferris talked with Kevin Crawford from UWO on the program. Mr. Ferris determined
that developing a defined scope of work will require substantial effort and discussions with
UWO staff.
2.The City did submit an application for the Coughlin Center Prairie Treatment System.
Results of a potential grant award may be known by the end of 2017. The grant request is
for $15,000 for materials, and City will provide in-kind technical services.
V. Review of 2018 Operating Budget.
A. Mr. Ferris provided a handout of the currently proposed operations budget for 2018 and
described several line items.
B. Mr. Ki
data.
VI. Review and Recommend Approval of 2018 Capital Improvements Program Budget.
A. Mr. Ferris handed out the 2017 and 2018 proposed CIP budgets. Mr. Ferris stated that the
2017 Capital plan was for about $10 M. The actual expenditures will be closer to $12.5. The
reason for the increase is mainly associated with the unanticipated arena stormwater
improvements needed for the project.
B. Mr. Ferris summarized the proposed 2018 projects. The major projects include: 1) Vine
Street Storm Outfall; 2) E. Parkway Ave. Dry Basin; 3) Libbey-Nicolet Basin; 4) Jeld-Wen
Outfall; 5) Fernau Watershed Basin 2 Design & Land Acquisition; 6) 4 Street
Reconstruction Projects.
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C. Total proposed budget for 2018 is $11,610,000 which compares to the Ehlers projection of
$11,000,000.
D. Mr. Ferris stated that a project not currently on the Stormwater CIP is the Waukau Bridge
Crossing. It is unclear if that project will be added to the Stormwater CIP budget or funded
through another source.
E. Mr. Butler moved, seconded by Ms. Muldoon to approved proposed CIP program.
(Approved 4-0).
VII. Discussion of Modeling Approaches MS4 vs TMDL.
A. Mr. Butler moved to move this topic to next months
B. Mr. Janty requested that he modeling include a discussion regarding the integration of private
management systems and municipal systems.
VIII. Review Discussion of Future Meeting of Agenda Items.
A. Mr. Janty commented that cash on hand has gone from 200 days (2011) to 1,237 days (2015).
Mr. Janty requested that this issue needs to be incorporated into future budget planning by
Ehlers.
B. Mr. Gohde requested a topic on an analysis of revenue for the 2018 Stormwater budget.
IX. Adjournment.
There being no other business before the Committee, and upon being duly moved and seconded
(Ms. Muldoon/Mr. Janty), the meeting was adjourned at 9:07: am.
Respectfully Submitted
John Ferris, PE, PH
Civil Engineer Supervisor Storm Water Utility
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