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HomeMy WebLinkAbout22. Recognition of Midtown Neighborhood Association City of Oshkosh TO: Honorable Mayor and Members of the Common Council FROM: Alexa Naudziunas Associate Planner DATE: October 1, 2019 RE: Recognition of Midtown Neighborhood Association The subject neighborhood association held a general membership meeting on Saturday, September 28, 2019. Attendees voted on neighborhood boundaries, a neighborhood name, and adopted organizational by-laws, in accordance with the City's Neighborhood Recognition Policy. The Midtown Neighborhood Association's (MNA)boundaries are as follows: New York Avenue to the north,Irving Avenue to the south, railroad tracks to the east and North Main Street to the west. A map of MNA's boundaries is attached for your reference. Upon the creation of MNA, the number of recognized neighborhood associations in Oshkosh is now 18. City recognition will allow MNA to access funding through the Community Building & Engagement Program administered by Greater Oshkosh Healthy Neighborhoods, Inc. (GO-HNI) to support neighborhood events, projects, and activities. In addition, MNA will be eligible to apply for City's Great Neighborhoods funding to support capital improvements in their neighborhood and property owners will be eligible to apply for financial housing incentive programs available to City of Oshkosh recognized neighborhood associations. Please advise me if you have any questions concerning the Midtown Neighborhood Association. Respectfully Submitted, Approved: a9/QAM Alexa Naudziunas Mark A. Rohloff Associate Planner City Manager City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us ■■�01� ► MIN ®oe©a ROME Iuu■■ LONES1 11 N■■©M Ll MEND ® 11MINN o _ Elm gel . . -- - -- G4 ■ 1�1 6e �e ® ®■ 1nWoILL7 ■ - ,�i NOUN IFMM � - ®1'■ a -' . . rim SHE ` =■■ I DI. �®- ©r�nr�o�■■ moms MIN ONEOSHeKOSIH )OUR NEIGHBORHOODS E NEIGHBORHOOD ASSOCIATION RECOGNITION CHECKLIST Neighborhood Association Name: [� Notify Planning Services staff of intent to seek recognition Notify, in writing, all neighbors of the opportunity to vote on becoming a recognized neighborhood ,association Prepare a set of bylaws that include the following information: (� Name of the neighborhood association (� Mission/Purpose statement of the association Description of the neighborhood boundaries ©' A statement explaining the neighborhood association is voluntary and that neighbors will not be required to participate or join L�A statement that the neighborhood association will be open to all people living in or owning or representing property within the neighborhood boundary C Procedures for election and removal of leadership Method for determining how votes are taken and recorded at annual meetings Method of changing or amending bylaws Submit a record of affirmative vote, copy of neighborhood association bylaws, and supporting materials to Planning Services staff Names and contact information for two main neighborhood association representatives ) 7�� /old vac i G�c.�st G &/"d 5`"1"4a-'VS t.-, s10- ".�-�/', _ e.-.t Era til .� Upon receipt of the regdred ma�erials, Planning Services staff will review the documents and notify, in writing,the neighborhood association leadership and City Council of his or her decision with regard to recognition within three (3)weeks. Recommended by: /�� --- Date: GO-HNI 1�� Nc �� 61-1 / Approved by: Date: City of Oshkosh Midtown Organizing Meeting Notes Saturday, September 28, 2019 11:00 — Noon St. John's Church Auditorium Welcome from Oshkosh Healthy Neighborhoods (GO-HNI), Pam Ruder. A presentation covering the benefits of a Neighborhood Association in Oshkosh was given and a discussion about what a neighborhood association is and isn't followed. The core group members were introduced and thanked for their efforts to get things started. Attendees were asked to sign-in and identify their location on the large map with a sticker. The Neighborhood boundaries, as shown on the large map, were approved by a unanimous vote. The Neighborhood Association Agreement was approved by a unanimous vote. (Attached) The neighborhood name was voted on in stages from the following: o Neighborhood Association Name—could vote for two • Farmstead • McCombs Pride • Sterling East • Rocket Corner • Midtown o Top two were determined—could vote for one • Rocket Corner • Midtown o Midtown was voted as the official neighborhood association name. The general membership annual meeting of the Midtown Neighborhood Association is scheduled for Saturday, November 2nd at 10:00am at the St. John's Church Auditorium. An agenda/invite will be developed including the following: o Core team will be approved at the annual meeting: o Communication channels will be established at the annual meeting Neighborhood email: Neighborhood Facebook page: o Social and/or other teams will be discussed at the annual meeting—invite should suggest that if you have ideas you want to see implemented please bring suggestions to the annual meeting. OSHKOSH 4 HEALTHY F. NEIGHBORHOODS Midtown Neighborhood Agreement Approved: 9/28/2019 Name: The name shall be the Midtown Neighborhood Association Vision: Midtown Neighborhood Association strives to strengthen our community, make our neighborhood a safer place to live, beautify our already beautiful neighborhood, and acquire and maintain a green space for the community to enjoy. Mission: Midtown Neighborhood Association brings neighborhood residents together to get to know one another, create community and build upon existing assets, develop a collective voice to represent the desires of its membership, and collaborate with neighbors and other Oshkosh stakeholders to address issues and opportunities related to.local quality of life. Boundaries: The Association's boundaries are: North: New York Street; South: Irving Street; East: Railroad Tracks; West: Main Street (view map) Association Membership: Membership in the Midtown Neighborhood Association is open to all persons,16 years of age and older, residing in or owning a property or business or representative(s) of business within the Midtown Neighborhood Association boundaries. Membership is strictly voluntary; no neighbor will be required to participate. Midtown Neighborhood Association membership is open to all those who reside in the area or have a business interest in the area to include schools, churches and other non- profit organizations [herein referred to as "residents"]. Unless invited by the steering committee, members of the public who are not residents within the neighborhood association boundaries will be considered observers only. There are no fees to be a member of Midtown Neighborhood Association. Each member shall be entitled to one vote. Decisions are made by majority rule of those present. An annual meeting or General Membership meeting shall be held once a year. The steering committee members determine the time and place of these meetings and provide advance notice to members as a reminder. Other meetings may be held with advance notice provided to all members. *Oshkosh Civility Project principles will be utilized during all meetings (oshkoshcivilityproject.com). Leadership: Midtown Neighborhood Association is led by a steering committee of ideally nine (9) members. All members of the steering committee must be a resident (owning or renting), property, business owner or business representative, or a representative of a school, church, or other non-profit within the neighborhood boundaries and are elected to serve a one-year term. In the case of a steering committee member vacancy, the remaining members of the steering committee are authorized to recruit and replace the committee member. Oshkosh Healthy Neighborhoods Alliance (OHNA) is made up of leadership from all neighborhood associations and meets monthly every third Tuesday from January through October. At least one neighborhood association member(s) should represent Midtown Neighborhood Association at the OHNA meetings. Communications: Effective communication is valued by the Midtown Neighborhood Association to build trust and relationships. In efforts to be transparent and clear about expectations and opportunities the steering committee will communicate with members in multiple formats (mail, face-to-face, and online). Meeting minutes will be posted publicly after approval from the steering committee and shared on the maintained channels: Facebook page: TBD Website: TBD Bitly (for sharing website on print): TBD Community Building and Engagement Funds: Greater Oshkosh Healthy Neighborhoods, Inc (GO-HNI) has funds to be used for neighborhood associations to encourage connectedness in the neighborhoods. To use funds, pass a vote on projects and/or events and submit a Community Building and Engagement Application for consideration. Once approved by GO-HNI staff, neighborhood associations are able to purchase items for stated project/event. After projecVevent submit receipts and documentation to receive reimbursement for expenses. GO-HNI has a State of Wisconsin Raffle License that can be used for fundraising efforts by submitting a Raffle License Application and be approved by GO-HNI staff. Documentation will be needed for the use of Raffle License by State guidelines. Policy Statement of Diversity and Inclusion: The Midtown Neighborhood Association values the uniqueness of the individual, the power of the collective good and the importance of communities. We promote a climate that welcomes, understands and respects the diversity of our neighbors, staff, clients, community partners. Dimensions of diversity include, but are not limited to age, race, ethnicity, national origin, religious beliefs, gender identity, or any other characteristic protected by law. Dissolution: The Midtown Neighborhood Association shall dissolve if and only if the Midtown Neighborhood Association has attempted to remain active through the 2 guidance of Greater Oshkosh Healthy Neighborhoods, Inc or the City. If Midtown Neighborhood Association decides to dissolve the Midtown Neighborhood Association must provide documentation of vote to Oshkosh Healthy Neighborhoods and the City. All remaining funding will be returned to Greater Oshkosh Healthy Neighborhoods, Inc. Amendment of Agreement: The power to alter, amend or repeal the Agreement or adopt new Agreement shall be vested in the members. Such action shall be taken at an Annual Membership meeting, or a meeting called for that purpose by a simple majority vote. The Agreement may contain any provision for regulation and management of the affairs of the Midtown Neighborhood Association consistent with the law. Written advance notice (minimum of two-weeks) shall be given for any proposed change to the Agreement. 3