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HomeMy WebLinkAboutMinutes STORM WATER UTILITY COMMITTEE Minutes September 20, 2018 Present: Sean Butler, Kyle Clark, John Kiefer, and Maureen Muldoon (Ms. Muldoon departed 8:20) Absent: Paul Janty Also Present: Steve Gohde, Assistant Director of Public Works; John Ferris, Civil Engineer Supervisor; Jim Bachhuber, Brown and Caldwell I.Call to Order. A. Mr. Kiefer called the meeting to order at 7:35 am. II. Approval of August 16, 2018 Meeting Minutes. A. Mr. Clark requested that on future minutes the abbreviations be spelled out the first time used commented that under V.C Wheatfield Street should be changed to Wheatfield Way. Move approval by Mr. Clark (as amended). Seconded by Mr. Butler (Approved (4-0). III. Program Updates. A. Mr. Ferris surrounding urbanized areas that are regulated by Municipal Separate Storm Sewer System (MS4) permits. Mr. Ferris showed list of MS4 permitted communities in Winnebago County and map showing boundaries of towns around Oshkosh. B. Mr. Ferris explained that the Oshkosh Avenue redevelopment construction will start on Monday (September 24). C. Libbey-Nicolet Basin construction is underway however there are delays. On September 19, there was an unexpected live gas line discovered and damaged which caused some delay in the project. D. The leaf management study is underway. The United States Geological Survey (USGS) is installing monitoring equipment at two locations on Wheatfield Way. Ms. Muldoon asked if neighbors were informed of equipment installation. Mr. Ferris talked to each neighbor where the stations are located. sent out a letter specifically to the neighborhood residents explaining the project. to the project. Mr. Ferris is planning to have a neighborhood meeting to discuss the project and potential neighbor involvement. Ms. Muldoon suggested that a meeting would be a good venue to recruit people to help with leaf observations. E. South Park Project is nearly done. Mr. Ferris stated there has been some unplanned overland flow from the outlet area during high flow events. Some re-grading will take place to correct this situation to keep water flowing toward Ohio Street during extreme events. Mr. Ferris also stated that the extended high water levels is making it difficult to establish grass to grow around the border of the pond and may have caused problems for some planted native vegetation. F. Mr. Ferris stated that the materials for the Prairie Treatment System (at the Coughlin Center) are ordered and under preparation for construction. Storm Water Utility Committee Minutes 09-20-2018 Page 1 of 2 G. Mini-storm sewer program summary was discussed. Mr. Ferris presented the following figures for program participation by year: 2017 (39 installation); and 2018 (32 installations). For 2019 there are 48 properties signed up a on the list so far. The current 2019 budget of $450,000 would need to be $500,000 - $600,000 to address all 48 sites. IV. Update on Sawyer Creek Floodplain Project. A. Mr. Ferris stated that the Sawyer Creek floodplain study is completed. The updated floodplain maps will impact both City and County lands. The City and County need to coordinate final submittals to Federal Emergency Management Agency (FEMA) and adoption of new maps. Mr. Kiefer asked if there were significate changes. Mr. Ferris stated that most areas had reduced floodplain areas, but there were some areas of increased floodplain. Ms. Muldoon suggested that the City communicate with the effected property owners regarding the changes. Mr. Gohde stated that the sites added to the floodplain had site specific property surveys conducted and also a face-to-face meeting with property owners will be arranged. V. Update on Status of Storm Water Utility Budget. A. Mr. Ferris stated that the 2019 Storm Water Budget is still in flux. The proposed budget is approximately $10 million. One area of increase is in operations (Education and Outreach) and a second is technology. New software for asset tracking and asset management is proposed in the budget. The storm water utility is moving from quarterly to monthly billing. Mr. Clark asked when that would happen. Mr. Gohde replied in 2019. The proposed budget also requests increases in Best Management Practices (BMP) vegetation management. B. The proposed 2019 Capital Improvement Program (CIP) projects were also summarized by Mr. Ferris. There are six projects currently identified, however this list may change depending of decisions by the Council. VI. Review Discussion of Future Meeting Agenda Items. A. Continued update on storm water operations and CIP budget for 2019 B. Mr. Clark asked for an updated progress report of storm water projects. (perhaps in early 2019). This presentation could use information from tinteractive website. VII. Adjournment. A. Mr. Clark moved to adjourn. Seconded by Mr. Butler. Motion was passed (3-0), meeting adjourned at 8:38 am. Respectfully Submitted John Ferris, PE, Civil Engineer Supervisor Storm Water Utility Committee Minutes 09-20-2018 Page 2 of 2