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HomeMy WebLinkAboutMinutes STORM WATER UTILITY COMMITTEE Minutes March 21, 2019 Oshkosh City Hall, Room 310 Present: Paul Janty, Kyle Clark; and Maureen Muldoon Absent: John Kiefer Also Present: Steve Gohde, Assistant Director of Public Works; Pete Gulbronson, PE, Civil Engineering Supervisor; Justin Gierach, Engineering Division Manager / City Engineer, Emily Springstroh, Communications Coordinator; Jim Bachhuber, Brown and Caldwell I.Call to Order. A. Ms. Muldoon called the meeting to order at 7:31 am. II. Introductions and Staff Changes due to Reorganization A. Mr. Gulbronson introduced himself. His position is now Civil Engineering Supervisor. B. Mr. Janty requested an updated organization chart of Public Works C. Mr. Gierach introduced himself, and his new title is City Engineer. D. Mr. Gohde Assistant Director of Public Works and Utilities General Manager E. Mr. Gulbronson, and Mr. Gierach will staff the Stormwater Utility Committee meetings III. Approval of February 21, 2019 Meeting Minutes. Mr. Clark moved approval, seconded by Mr. Janty. (Approved (3-0). IV. Update and Schedule for 2018 Annual Report A. Mr. Gulbronson is preparing the annual MS4 report per DNR requirements. He will request DNR for a 2-month submittal extension because of the changes in City staff and change in the Stormwater Utility Committee membership. Mr. Gulbronson will to bring the draft report to the Committee May for review. B. Mr. Clark requested the draft be sent to committee before the meeting to allow for review. C. Mr. Clark stated that if the DNR refuses the deadline extension, the City could send the draft MS4 Report to the SW Utility Committee for comments and then just get it on the Council agenda for their approval. This is not the preferred approach but may have to be done this way if necessary. V. Review Methods of Public Outreach, by Emily Springstroh A. Ms. Springstroh provided handouts to explain the Oshkosh Media Overview including contact staff, and the operations. B. Ms. Springstroh also handed out a short list of questions for the Committee to respond to help guide the stormwater messaging. C. Ms. Muldoon stated that one message to convey to the public is that all the work conducted to date is focused on flood prevention and pollution control, but there is still more work to be done. There are still parts of the City that experience frequent flooding and these areas will be addressed as budget allows. D. where it is flooding, not where flooding was prevented. Also, Mr. Clark wanted to connect the fees on the pending monthly bills with work that is being conducted. Storm Water Utility Committee Minutes 03-21-2019 Page 1 of 3 E. Ms. Springstroh stated that Mr. Rohloff had a strong stormwater component on his State of the City presentation. F. Ms. Springstroh recommended that the stormwater message go out through the Oshkosh Media Facebook. Committee could provide messaging to Ms. Springstroh for posting. G. Ms. Muldoon asked who (from the City) is responsible for timely messaging to the residents? (such as spring inlet cleaning needs, etc.). H. Mr. Clark suggested to reinforce the message regarding the fact that stormwater (and associated pollutants) discharge directly to the lake. I. Ms. Springstroh e PSA list. A Committee member will be needed for a brief introduction. If Mr. Kiefer cannot do this, Mr. Clark said we could cover this. J. Ms. Springstroh also requested information on local stormwater news stories to have available for local newspapers. VI. Program Updates. Mr. Gulbronson summarized the following current projects: A. Oregon Street reconstruction will start construction next week. B. Hazel Street (Washington to Irving) project was awarded last Monday. Construction to start mid-April. Contractor bid was within budget. Also an Army Corps permit is pending for the outfall. C. Parkway Ave. Detention Basin: Information needs to be sent to railroad (CN) to get land acquisition worked out. D. Merrill School / Kentucky: Plans are being finalized (designed by City) E. Waukau Ave. creek crossing: Design agreement not yet signed, but schedule still calls for construction in 2019. F. Jeldwin / Stringham Creek: Easement process is ongoing. G. Mr. Gulbronson summarized the Mini Storm Program: 23 projects are scheduled for 2019. The total number on the current list is 66. This year all but one of the 2017 requests will be completed. 2018 requests will not be constructed this year because of funding limits. H. he people still on the list (that will not be constructed in 2019) about the schedule. Mr. Clark requested that this program budget may need to be increased to address the backlog. I. from the City. Mr. Gohde replied that City will try to get this information to the Committee. VII. Review Draft NPS Urban Planning Grant Application (see attached material) A. Committee reviewed the document and provide comment to Mr. Bachhuber and City staff. VIII. Letter of Support for NPS Urban Planning Grant Application. A. Committee reviewed the draft letter of support for the grant application. B. Mr. Clark moved/ Mr. Janty 2nded approval of letter of support. Approved 3-0. C. Mr. Gohde will have the letter final printed and arrange for Mr. Kiefer to sign the letter. Storm Water Utility Committee Minutes 03-21-2019 Page 2 of 3 IX. Discussion of Future Meeting Dates and Agenda Items. thth A. The scheduled April meeting (April 18) will not have aa quorum. The April 18 meeting will be cancelled, and a new meeting date set for April 25. Mr. Janty moved Mr. Clark seconded approving the change in schedule (Approved 3-0) B. April 25 items for discussion: 1. Nominate SWU vice-chair. 2. MS4 annual report review and approval; 3. Discuss potential rate changes for 2019; 4. Present 2018 Capital project actual costs versus the budgeted amounts. 5. Update from Ms. Springstroh. (possible PSA for leaf study) C. AES to provide vegetation management update perhaps in May D. Other Future Topics 1. USGS Leaf Study update. 2. Updates for Gallups and Johnson Creek Studies Mr. Gulbronson presented Ms. Muldoon with a 15-year service appreciation on behalf of the City. X. Adjournment. A. Mr. Janty / Mr. Clark motion to adjourn and seconded. (Approved (3-0). Adjournment at 9:03 am. Respectfully Submitted Pete Gulbronson, PE, Civil Engineering Supervisor Storm Water Utility Committee Minutes 03-21-2019 Page 3 of 3