HomeMy WebLinkAbout45. Professional Services Agreement- Jacobs Engineering Group for Contract 18-16 eL6
City
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Oshkosh
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: August 22, 2019
RE: Professional Services Agreement for Contract 18-16 Wastewater Treatment
Plant (WWTP) Digester Mixing System Upgrade Applications Engineering
Services/Jacobs Engineering Group (Jacobs) ($32,880)
At the August 13th Common Council meeting, City Contract 18-16 WWTP Digester Mixing
System Upgrade was awarded to August Winter & Sons, Inc. This upgrade includes adjustable
frequency drives and other instruments that are required to be interfaced with the WWTP's
Supervisory Control and Data Acquisition (SCADA) system. Programming the new equipment
to work with and communicate with the existing systems at the WWTP is required for proper
functionality and for communication of operating status to the WWTP staff.
Jacobs' programming staff have previously assisted the City in developing a uniform standard
for controls and instrumentation at all lift stations and recently completed a major controls
upgrade at the WWTP. In order to ensure the programming of the instrumentation and
controls matches the Utility's standards, it was determined that this work would be best
performed by Jacobs' programming staff.
The cost of these services is estimated not to exceed $32,880. Funding for this work is included
in the Major Equipment—Wastewater Utility Section of the 2018 Capital Improvement Program
which budgeted $2,300,000 for the construction of this project, as discussed in the memo for the
award of the construction bid for this project.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report
regarding this professional services agreement.
Please contact me if you have any questions concerning this professional services agreement.
MAR/jer
I:\Wastewater\18-16DigesterMixing Upgrade\Project_Information\Correspondence\Memo\18-16 Page 1 of 1
Jacobs Memo-Digester Mixing Syst Upgrade Appl Eng Serv_8-22-19.docx
RECEIVED
SCOPE OF SERVICES JULY 1, 2019
City of Oshkosh Wastewater Treatment Plant AUG 2 0 2019
DEPT OF PUBLIC WORKS
Digester Mixing System Upgrade Applications Enginb'ethg WISCONSIN
Services
As part of the City of Oshkosh (City) Contract No. 18-16 Wastewater Treatment Plant Mixing System
Upgrade (Project),Jacobs Engineering Group (Jacobs) will provide the professional engineering services
needed to fulfill the responsibilities of the Applications Engineer as defined in the Project Contract
Documents.
Task 1—Applications Engineer
As Project Applications Engineer, Jacobs will complete the following tasks to assist with the construction,
startup and commissioning of the digester mixing system upgrades. Jacobs will provide the services
below in support of the City's Project Engineer(Donohue) and the City's construction Contractor.
1,1 Submittal Review
Project submittals will be reviewed and approved by the City's Project Engineer. Jacobs will conduct a
single review of only the final approved submittals and gather and assess the input/output (I/O)
interface to the programmable logic controller (PLC).Jacobs will conduct an average 2-hours review of
each of the following final approved submittals:
11382—Digester Mixing Equipment
13400—Process Instrumentation and Control
13482—Process Control System—I/O List
1.2 Software Programming
Jacobs will configure and program the PLC Panel (SCC-6) and modify the Oshkosh Wastewater
Treatment Plant (WWTP) Supervisory Control And Data Acquisition (SCADA). Software programming
includes the interface to the mixers' adjustable frequency drives and instruments. The software
development estimated level of effort is based on 30 I/O points.
As part of the software development task, Jacobs will participate in four coordination meetings with the
City for a total of 16 hours. City input will be incorporated in the software programming.
1.3 Field Installation
Jacobs will provide the following field installation to the City's Project Engineer and Contractor:
• 8 hours participation in Contractor's coordination meetings via conference call
• 1 day for configuration and operational readiness testing assistance of updated WWTP SCC-6
• 1 day for configuration and operational readiness testing assistance of updated WWTP SCADA
and Wonderware HMI
• 1 day for performance acceptance test of updated WWTP SCC-6
• 1 day for performance acceptance test of updated WWTP SCADA
1.4 Operation & Maintenance Documentation and Training
Jacobs will provide professional services to support the software and WWTP SCADA system users in the
following activities:
• Develop documented O&M guidance for the application software
• Provide on-site training for the application software
• Provide on-site support for the application software changes requested by operating personnel
Task 2— Project Management and Quality Assurance/Quality Control
Jacobs will manage the delivery of the project technical services and work products to meet the City's
schedule and budget.Jacobs will update its project instructions for the project delivery team to reflect
revisions to the project schedule and scope. Project instructions addressed include the following:
• Detailed scope of services and project deliverables
• Project schedule and budget
• Health and safety considerations
• Communication procedures within the team and with the City
Jacobs will maintain communication with the City through regular project progress meetings, telephone
calls, and e-mail. In addition, project activity reports will be submitted to the City with each monthly
invoice.Jacobs will conduct quality control/quality assurance reviews of project deliverables, including
software programming. All draft deliverables will be reviewed internally before submission to the City.
Schedule
The anticipated schedule for this scope of services August through December 2019.
Level of Effort and Compensation
Table 1 presents the estimated professional engineering services level of effort is 188 hours and
compensation is$32,880.
Table 1. Digester Mixing System Upgrade Application Engineering Services Summary
City of Oshkosh
Digester Mixing Upgrade
Estimated Total Fee
Senior
Project QA/QC Project Project Total Labor Total Hours Total Total by
Task Description Manager Reviewer Engineer Accountant By Task by Task Expense Task
Applications Engineering Hours Hours Hours Hours Hours
Submittal Review 2 8 24 $6,420 34 $0 $6,420
Software Programming 50 $8,500 50 $200 $8,700
Field Installation Assistance 60 $10,200 60 $600 $10,800
O&M and Training 24 $4,080 24 $600 $4,680
Subtotal 2 8 158 0 $29,200 168 $1,400 $30,600
PM Hours Hours Hours Hours Hours
PM 8 12 $2,280 20 $2,280
Subtotal 8 0 0 12 $2,280 20 $0 $2,280
TOTAL 10 8 158 12 $31,480 188 $1,400 $32,880
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