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Home My WebLink About44. Professional Services Agreement- Strand Associates for Sawyer Creek Floodplain Mapping Assistance City of W Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager DATE: August 22, 2019 RE: Professional Services Agreement for Sawyer Creek Floodplain Mapping Assistance/ Strand Associates, Inc. (Strand) ($35,000) Engineering Division staff requested a proposal from Strand for providing floodplain mapping assistance for Sawyer Creek. Strand had previously prepared an update to the Storm Water Management Plan (SWMP) for Sawyer Creek and assisted the City with the submittal of the physical map revision to the Federal Emergency Management Agency(FEMA)and the Wisconsin Department of Natural Resources. The proposed services to be provided include: identifying parcels adversely impacted by the FEMA floodplain map shift along with parcels that are adversely impacted by the new FEMA mapping, providing a topographic survey of the lowest adjacent grade to structure on up to one hundred (100)parcels, identifying the base flood elevation of Sawyer Creek at up to one hundred (100) locations, providing the latitude and longitude of the most upstream edge of up to one hundred (100) structures, providing a map of impacted parcels on the current flood insurance rate map, preparing a draft FEMA MT-1 form for the structures identified, attending one (1) review meeting with the City to review the draft FEMA MT-1 form, and submitting the final MT- 1 form to FEMA. Engineering staff reviewed the proposal and finds the cost reasonable for the scope of services to be provided. Strand was chosen due to their significant experience within the Sawyer Creek watershed. This experience includes preparing the original SWMP for the Sawyer Creek watershed, preparing updates to the Sawyer Creek SWMP, and designing and providing construction-related services for projects within the Sawyer Creek watershed, including the James Road Area Detention Basin, Westfield Street Bridge Reconstruction, and the Sawyer Creek dredging project. The proposed fee is not to exceed $35,000. Funding for these services is are included in the Storm Water section of the 2017 Capital Improvement Program. I:\Engineering\2017 CONTRACTS\17-09 Sawyer Crk\Project_lnformation\Correspondence\Memo\17- Page 1 of 2 09 Strand Floodplain Map Assist CC Agenda Memo_8-22-19.docx Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this professional services agreement. Please contact me if you have any questions concerning this professional services agreement. MAR/jg I:\Engineering\2017 CONTRACTS\17-09 Sawyer Crk\Project_lnformation\Correspondence\Memo\17- Page 2 Of 2 09 Strand Floodplain Map Assist CC Agenda Memo_8-22-19.docx Strand Associates, Inc® 910 West Wingra Drive Madison,WI 53715 (P)608-251-4843 STRAND RECEIVED ASSOCIATES® AUG 12 2019 August 9,2019 DEPT OF PUBLIC WORKS OSHKOSH, WISCONSIN Mr. Justin Gierach, P.E., Engineering Division Manager/City Engineer City of Oshkosh 215 Church Avenue Oshkosh, WI 54903-1130 Re: Engineering Services Sawyer Creek Flood Plain Mapping Assistance Dear Mr. Gierach: This Proposal presents Strand Associates, Inc.®'s (Consultant) anticipated Scope of Services and associated Compensation for providing construction-related engineering services to the City of Oshkosh (City)for the Sawyer Creek flood plain mapping. Scope of Services Proposed services can be described as follows. 1. Identify the parcels adversely impacted by the Federal Emergency Management Agency (FEMA) flood plain line shift along with the parcels adversely impacted by the new FEMA mapping. Up to 100 parcels are anticipated to be impacted. 2. Provide topographic survey of the lowest adjacent grade to structure on up to 100 parcels. 3. Identify the base flood elevation of Sawyer Creek at up to 100 locations. 4. Provide the latitude and longitude of the most upstream edge of up to 100 structures. 5. Provide map of impacted parcels on the current flood insurance rate map(FIRM) panel(s). 6. Prepare a draft FEMA MT-1 form for the structures identified, and submit to City for review. 7. Attend one review meeting with City to review FEMA MT-1 Form, and incorporate comments as appropriate into the final draft. 8. Submit the final MT-I form to FEMA for possible determination that the structures can be removed from the flood plain. Compensation City shall compensate Consultant for Services on an hourly rate basis an estimated fee of$35,000 in accordance with the hourly rate table below. Hourly Billing Rates* Principal Engineer $281 to $434 Senior Project Manager $203 to $302 Project Managers $129 to$217 Project Engineers and Scientists $ 95 to$139 Engineering Technicians and Draftspersons $ 54 to$169 Administrative $101 Average *Updated annually on July I MAYsjc MAD\DoawmenblAg ecme t\O\Oshkosh,City of(WO\SawyerCreekFloodplainMapping20I9Wgt\I382.074.prpsl.dax Arizona I Illinois I Indiana I Kentucky I Ohio I Texas I Wisconsin www.strand.com Strand Associates, Inc:' Mr. Justin Gierach, P.E., Engineering Division Manager/City Engineer City of Oshkosh Page 2 August 9,2019 Schedule Services will begin upon execution of an agreement prepared by City, which is anticipated the week of August 26, 2019. Services are scheduled for completion on December 31, 2019. City's Responsibilities 1. Assist Strand by placing at Strand's disposal all available information pertinent to this project including previous reports, previous drawings and specifications, and any other data relative to the scope of this project. 2. Provide access to the site(s)as required for Strand to perform Services under this Proposal. 3. Guarantee access to and make all provisions for Strand to enter upon public and private lands as required for Strand to perform Services under this Proposal. 4. Examine all reports, sketches, estimates, special provisions, drawings, and other documents presented by Strand and render, in writing,decisions pertaining thereto within a reasonable time so as not to delay Strand's performance. 5. Provide street address and legal descriptions for up to 100 parcels. 6. Provide a copy of the subdivision plat map with recordation data and stamp of the recorder's office for the parcels identified, or copy of the property deed with recordation data and stamp of the recorder's office, accompanied by a tax assessor's map or other certified map showing surveyed locations of the property relative to locate streets and watercourses. The map shall include at least one street intersection that is shown on the FIRM panel. 7. Pay all permit and plan review fees payable to regulatory agencies. Strand looks forward to working with the City of Oshkosh on this project. If you have any questions concerning this proposal, please call me at your convenience at 608-251-4843. Sincerely, STRAND AS OCIATES, INC.® Matthew A. Yentz, P.E. MAY:gic\R\MAD\Documents\Agreements\010shkosll City of(Wi)\SawyerCreekFloodplainMapping2019\Agtd 382.074.prod.docx www.strand.com