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HomeMy WebLinkAbout06.12.19 Approved Minutes RENTAL HOUSING ADVISORY BOARD MINUTES June 12, 2019 PRESENT: Danny Garcia, Katrina DeGroot, Todd Hutchison Timothy Ernst, Linda Jevaltas, Margy Davey EXCUSED: Steve Herman STAFF: Allen Davis, Community Development Director, Casey Koelbl, Housing Inspector, Andrea Flanigan, Recording Secretary CALL TO ORDER Ms. Davey called the meeting to order at 3:30 p.m. ELECT CHAIR Ms.Jevaltas nominated Timothy Ernst. Danny Garcia seconded the nomination. Mr. Hutchison nominated Margy Davey. Ernst (5) DeGroot, Garcia, Ernst,Jevaltas, Davey Margy (1) Hutchison Timothy Ernst appointed Chair. ELECT VICE CHAIR Mr. Hutchison nominated Margy Davey. Margy (6) DeGroot, Garcia, Ernst,Jevaltas, Davey, Hutchison Margy Davey appointed Vice Chair. CITIZEN STATEMENTS Lindsey Erickson, 240 Algoma Blvd.Apt 310 stated Winnebago County is putting on a workshop on June 26th 9:00 AM -4:00 PM at Reeve Memorial Union. The learning session is about family support and social connectedness. Registration is free. Mr. Davis stated we would notice the event for the board in case anyone wishes to attend. .1.. I Page APPROVAL OF MINUTES-May 8,2019 The minutes of the April 10, 2019 meeting were approved as presented. (Davey/Garcia) UWO COMMUNICATIONS CLUB-Move in Inspections Gaby Newman,president of the University of Wisconsin-Oshkosh Communications Club along with Luke Schwan spoke to the Board about collaborating with the City rental housing inspection program to offer students the opportunity to have their rental units inspected when they move in. She presented a draft email the Communications Club would send to students living off campus explaining the process. The inspections would aim to help students become responsible renters and feel comfortable knowing their new home meets code. Students would have livable conditions and a general checklist when moving into a rental. Mr. Hutchison questioned if the landlord would be notified of the inspections if the tenant agrees to one. Mr. Davis stated it is up to the tenant to invite the landlord to the inspection. Mr. Hutchison stated he believed it would be more efficient to notify the landlord that the inspection would be taking place and invite them to attend. If there are any corrections that need to be made the inspector would be there to explain them to the landlord and tenant. Ms.Palmeri stated the board has discussed giving the landlord a property report after the inspections take place. Mr. Ernst asked the board to send comments and edits of the draft e-mail and attachments to Andrea by July 1St.Andrea will then forward to Gabby and Luke to prepare the final draft. VACANT BUILDING REGISTRY AND INSPECTIONS PROGRAM Mr. Davis stated Mr. Prickett has not had time to work on the vacant building registry. He will be ready to present at the August meeting. INSPECTION UPDATE Mr. Koelbl reported he had completed 3 voluntary inspections last month which had a total of 19 code violations. Mr. Hutchison asked if it was possible to get a list of the violations. Mr. Koelbl stated many of the violations are the same. Hand rails and guard rails are a common violation that need to be corrected. 2 I " age OSHKOSH SATURDAY FARMERS MARKET Ms. Davey stated there are three dates Rental Housing will have a booth at the Farmers Market.July 201h, August 17th and September 141h The board discussed who could attend those dates. July 201h: Degroot and Davey August 171h:Jevaltas and Ernst September 14: Ernst and Hutchison October 51h: TBD Gabby Newman stated she would be available to help all 3 dates and Luke would be available September 14th and could help part of the time on July 20th and August 171h SOCIAL MEDIA UPDATE Ms. Jevaltas stated the Facebook page needs to be updated to include vacant registry information as well as brochures and a link to the Rental Housing page on the City's website.Right now the safety checklist is no readable and everything shows up under photos instead of information. Ms. Davey left at 4:20 PM. Mr. Ernst stated Facebook cannot do PDF's so any information put on Facebook would have to be a JPEG file. There is an option to pin a post to the top of the page so it is the first item seen on the page. Mr. Koelbl stated he will be meeting with Emily in Media Services to review some different options for the page. RENTAL HOUSING ADVISORY BOARD 2019 ACTION PLAN AND STRATEGIC PLAN Mr. Ernst explained the action plan and strategic plan to the new board members.He stated it is a working document that states the mission of the board and provides council with an outline of what the board is working on. Mr. Garcia motioned to amend the Strategic Plan to add 'Anti-Discrimination Policy Pertaining to Housing"under Rental Housing Policy/Code Changes in the Strategic plan. /seconded by Jevaltas. Motion carried by voice vote. Motion by Jevaltas to approve the Rental Housing Advisory Board 2019 Strategic Plan and Action Plan as amended/Seconded by DeGroot Motion carried by voice vote. 3IIPa FUTURE AGENDA ITEMS Lynn Lorenson Discussion UWO Student Move-in Inspections Vacant Building Registry and Inspection Program Discussion Inspection Update Social/Traditional Media Update Rental Housing Advisory Board 2019 Action Plan and Strategic Plan ADJOURNMENT There being no further business, the meeting adjourned at 4:35 p.m. (Hutchison/Garcia) Respectfully submitted, Allen Davis Community Development Director 4 P a