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HomeMy WebLinkAbout06-18-2019 Minutes DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v DMFOwn June 18, 2019 Oshkosh OSHKOSH &appenin�Now PRESENT: Megan Lang, Sandy Prunty, David Sparr, Chanda Anderson, Kay Bahr,Andy Ratchman, David Krumplitsch,James Evans,Aaron Armstrong, Carrie Olson,Jill Anderson EXCUSED: Kris Larson,Jim Stapel,Marlo Ambas, Benjamin Rennert, STAFF: BID Manager Cassie Daniels,Jeffrey Nau-Associate Planner OTHERS: Lieutenant Matt Kroening-Oshkosh Police Department,Vicky Redlin-Chair, Public Arts and Beautification Committee,Michael Cooney-Oshkosh Saturday Farmers Market, Inc. I - CALL TO ORDER Chair Lang called the meeting to order at 8:00 a.m. and a quorum was declared present. II-APPROVE MINUTES OF MAY 21,2019 MEETING There was no discussion on this item. Sandy Prunty motioned to approve the minutes of the May 21, 2019 meeting as presented. Kay Bahr seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES/DOWNTOWN SECURITY CAMERA INVENTORY UPDATE Lieutenant Kroening reported there were several thefts from vehicles in the past month, an OWI arrest at the 500 Block of N. Main Street, an attempted purse theft at the Farmers Market and three non-reportable parking lot accidents. David Sparr arrived at 8:05 a.m. Lieutenant Kroening said he would be sending the BID Board members an updated camera inventory list shortly. Lastly, Lieutenant Kroening said he will be retiring in August after serving Oshkosh for 25 years and the City of Milwaukee for five years. The Board expressed their appreciation for his service to the city especially the downtown. IV-PUBLIC ARTS AND BEAUTIFICATION STRATEGIC PLAN PRESENTATION Chair Vicky Redlin of the Public Arts and Beautification Committee presented the proposed Public Arts and Beautification Strategic Plan, providing background on the plan and goals and objectives. Ms. Lang said she liked the plan but noted there was nothing about improving the roundabouts. Ms. Redlin responded most of the roundabouts are controlled by the Wisconsin DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v DMFOwn June 18, 2019 Oshkosh OSHKOSH 90'Fr' R9 Now Department of Transportation and is difficult to work with. She did suggest they could recommend better plantings. Ms. Olson asked if there are grants available for murals. Ms. Lang responded the BID has a mural grant program. Ms. Redlin added they are focusing on getting the plan approved but will be exploring several funding sources to help implement the plan. Ms. Lang asked Ms. Redlin if she would like official support from the BID to support the plan. Ms. Redlin responded affirmatively. BID Manager Daniels said the BID can prepare a letter of support to the Common Council. Ms. Redlin responded that would be appreciated and that the Common Council will consider adoption of the plan at its July 11f meeting. Chanda Anderson motioned for the BID to support adoption of the Public Arts and Beautification Strategic Plan and its goals and objectives to the Oshkosh Common Council. Sandy Prunty seconded the motion which passed unanimously. V-APPROVE RECRUITMENT FUND GRANT FOR ADVENTURE GAMES, 408 N. MAIN STREET FOR THE AMOUNT OF$5,000.00 Ms. Daniels distributed the minutes from the June 4,2019 BID Recruitment Fund Grant Committee and provided background information from the request. She highlighted that the applicants will be buying the building and still own their current retail space and apartments at 927 Oregon Street. They plan on opening the new location in July. Ms. Lang said they have not made a big announcement about their move but felt it was a good use for the space and was happy they were going to own the building. Mr. Evans added they will be making improvements to the rear entrance of the building. Ms. Anderson state this is an amazing fit to the downtown. Mr. Armstrong said gaming tournaments can draw people from all over the region. Ms. Daniels said the shop currently employs two full-time and two part-time employees and the plan to hire an addition full-time employee shortly. Ms. Daniels stated the Recruitment Fund Grant Committee recommended a$5,000.00 grant which leaves$5,000.00 in the budget. Ms. Anderson asked if there are any current grant prospects. Ms. Daniels replied she has sent out a few applications but nothing has been submitted. Chanda Anderson motioned for approval of the Retention Fund Grant for Adventure Games, 408 N. Main Street for the amount of 5,000.00. Carrie Olson seconded the motion which passed unanimously. DOWNTOWN OSHKOSH BID BOARD MINUTES cit©o DMFOwn June 18, 2019 Oshkosh OSHKOSH �Pp�J2nin�A}Oul VI-DISCUSSION ON POSSIBLE RETENTION FUND GRANT REQUEST BY THE GRAND OSHKOSH FOR SIGNAGE IMPROVEMENTS Ms. Lang informed the Board the Grand Oshkosh made an inquiry to the BID to see if they were eligible for a retention fund grant for proposed signage improvements. Ms. Daniels added this was discussed at the last Beautification Committee meeting and distributed eligibility requirements to the Board for review. Ms. Lang said the property is exempt and does not pay the BID special assessment. Ms. Daniels added there are a few exempt properties located in the BID. Ms. Anderson said the Grand is a huge draw to the downtown. She added the criteria should be revised to include draw to the downtown and the current list is pretty open to interpretation. Mr. Evans stated he did not think they qualify and added it is a city building so the city should pay. Ms. Prunty agreed with Mr. Evans and added the Grand has other funding sources and she feared setting a precedent. Ms. Olson said the Grand is a tenant in a city-owned building and is supportive. Ms. Lang said they may be a nonprofit but do bring a lot of people to the downtown. Mr. Sparr stated they are not prohibited from applying. Mr. Armstrong agreed with Mr. Sparr. Ms. Anderson stated the BID should be encouraging people to apply. Ms. Prunty asked Ms. Daniels how much was available in the Reserve Fund. Ms. Daniels responded approximately$30,000 in Reserves and$5,000 in the RFG budget. VII-APPROVE JUNE,2019 MONTHLY FINANCIAL REPORT/TRANSFER(S) FROM RESERVES Ms. Daniels stated there was nothing unusual to report this month. She did note the cost for the flowers from Hrnak's was$1,000.00 less than budgeted,however, there will be some costs over the summer for maintenance. Sandy Prunty motioned for approval of the June, 2019 Financial Report as presented. Chanda Anderson seconded the motion which passed unanimously. VIII-BEAUTIFICATION UPDATE AND DISCUSSION Ms. Daniels reported the flower pots and bump-outs are looking good,however, watering has been hit-or-miss. Some bump-outs on High Avenue are in the sun all day and require more watering. She added she is looking into placing short metal fencing around the perimeter of the bump-outs to discourage damage from pedestrians and dogs. Ms. Daniels said she is looking into enhancing the holiday decor and the proposed permanent tree at Opera House Square will be going to the Advisory Parks Board for review in August. DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v DMFOwn June 18, 2019 Oshkosh OSHKOSH 90'M R9 Now Ms. Daniels said City Forester Bill Sturm attended the last Beautification Committee meeting and he is supportive of year-round lighting of the trees bordering the Square. Lastly, Ms. Daniels reported the Oshkosh Convention and Visitors Bureau and the Howard will be the fall banner sponsor and are currently working on the design. IX-OSHKOSH INTO THE NIGHT EVENT WRAP-UP REPORT Ms. Anderson reported the first event on May 23rd had approximately 2,500 people in attendance and that the July event has been added as well as the September 191h event. She said the event was able to pay for all of the entertainment. Ms. Anderson said she is currently planning activities for the July event. Ms. Anderson said she expects the event to be sustainable through beer sales. Ms. Lang asked if the event still needs outside funding. Ms. Anderson replied she is still looking for sponsors;the beer sales fund the entertainment,but money is needed for upfront expenses. Chair Megan Lang excused herself at 8:53 a.m. With Vice-Chair Kris Larson excused from the meeting James Evans nominated David Sparr as Chair pro tem. Sandy Prunty seconded the motion which passed unanimously. X-FOURTH OF JULY EVENT UPDATE Ms. Anderson said there will be an event at Riverside Park and the Leach called American Made which will have live music, food and beer. The cost to enter the amphitheater will be $5.00. XI-BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Starting in July emails will be sent to BID properties highlighting events to help communication issues. • Working on the Holiday Parade, Oshkosh Corporation will be the title sponsor. • The Chalk Walk will be on August 81h with an August 101h rain date. Sandy Prunty added they are looking for artists. XII-OTHER BUSINESS Ms. Prunty the Tiny Door event had 25 businesses participate. Blue Door Consulting, Inc. provided a map of all of the door locations. DOWNTOWN OSHKOSH BID BOARD MINUTES CiIY4 DMFOwn June 18, 2019 Oshkosh OSHKOSH 90'Fr' Rq Now Michael Cooney reported the Saturdays Farmers Market is off to a great start,even with the bad weather. He added social media has been very beneficial and 4-Imprint has a new logo for the event. XIII-IDENTIFICATION OF AGENDA ITEMS FOR THE JULY 16,2019 MEETING • Farmers Market Update XIV-ADJOURNMENT With there being no further business,James Evans moved for the meeting to be adjourned at 9:05 a.m. Sandy Prunty seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division