HomeMy WebLinkAbout09. 19-448 AUGUST 13, 2019 19-448 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO B&H FOTO & ELECTRONICS CORP. FOR
OSHKOSH MEDIA A/V EQUIPMENT ($39,384.88)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for A/V
Equipment for Oshkosh Media; and
WHEREAS,upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
B&H FOTO & ELECTRONICS CORP.
420 Ninth Ave
New York, NY 10001
Total Bid: $39,384.88
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323-1010-7204-65901 Major Equipment -Capital
City
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Manager
DATE: August 6, 2019
RE: Award Bid to B&H Foto & Electronics Corp. for Oshkosh Media A/V Equipment
($39,384.88)
BACKGROUND
The 2019 CIP allocated $85,000 for the replacement of outdated studio and control room equipment in
Oshkosh Media. The current equipment is 12-15 years old and has reached the end of its useful service
life. The new equipment will include HD (high definition) studio cameras, studio lights, a HD video
switcher and other elements. This upgrade will complete Oshkosh Media's transition to a completely
digital, HD infrastructure that ensures an HD signal for Oshkosh Media's online streaming
programming.
ANALYSIS
Working with Media Services staff, Purchasing prepared bid specifications for the first phase of
equipment for this project. The bid was posted on DemandStar and sent to known A/V equipment firms.
Bids were due August 6,2019. The bid tab is attached. Based on the bid review it was consensus of staff
that the low bid met the minimum bid specifications.
FISCAL IMPACT
The total fiscal impact for this bid is $39,384.88. The 2019 CIP allocated $85,000.00 for this equipment.
This bid will be charged to A/N# 03230150 7204 65901. The remaining funds in this project will be used
to secure the second phase of equipment needs that will be solicited in the coming months.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to B&H Foto & Electronics Corp. for
$39,384.88.
Respectfully Submitted, Ap oved:
Jon G.Urben, General Services Manager Jo Fitzpa ' , sistant City Manager
City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us
BID TAB
AV EQUIPMENT FOR OSHKOSH MEDIA
BIDS OPENED AUGUST 6, 2019
VENDOR INFORMATION
BID INFORMATION AVI Systems B&H Foto & Electronics Corp.
W6483 Design Dr. Suite B 420 Ninth Ave
Greenville WI 54942 New York NY 10001
TOTAL BID $47,101.96 $39,384.88
DELIVERY 1 -2 WEEKS 7- 14 Days