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Home My WebLink AboutAECOM Pavement Conditions Survey 2019 • AECOM Imagine it. AECOM 13SSZ /"l�` Delivered. 558 North Main Street Oshkosh,VN 54901 aecom.com July 12, 2019 AECOM Proposal No. OPP-948738 Mr. Justin Gierach, P.E. Engineering Division Manager/City Engineer City of Oshkosh RECEIVED 215 Church Avenue PO Box 1130 Oshkosh,WI 54903 JUL 17 2-019 Proposal for 2019 Pavement Condition Survey F �SOS WONDEFP oSHKOSH, Dear Mr. Gierach, AECOM Technical Services, Inc. (AECOM) is pleased to provide you with our proposal for performing a pavement condition survey on all roadway segments in the City of Oshkosh GIS database.The survey will fulfill the Wisconsin Department of Transportation 2019 pavement ratings submittal requirements and provide the City of Oshkosh (City) with an updated pavement condition rating. Background/Project Understanding The City maintains an inventory of pavement assets in a Geographic Information System (GIS)format. The inventory was originally developed to meet the Wisconsin Department of Transportation's (WisDOT) Roadware format. Roadware has migrated to PASERWARE, which is now the basis for the Wisconsin Information System for Local Roads(WISLR). The City continues to use its GIS pavement data for management of City streets. The City's 2017 GIS file included over 1,700 street segments. The current WISLR file is comprised of over 2,700 street records. The City's GIS TAG value is used as the WISLR Local ID connecting the two data sets. The City pavement inventory is used to collect Pavement Surface Evaluation and Rating(PASER)data on manual field forms,which are used to populate the GIS. In addition to PASER ratings, pavement notes are recorded, as well as curb condiltion. Pavement notes are used primarily for Capital Improvement Plans(CIP). The City begins CIP work with a review of PASER ratings followed by reviewing select Memo fields for specific segments. Pavement data is then reviewed together with utility/underground data to select projects into the CIP. During pavement condition inspections, a separate log is kept regarding potential un-permitted patches for further research by City staff. Another separate log is kept for items requiring emergency or sustaining maintenance by the Street Division. PASER ratings from field inspection forms are returned to the office where they are entered into GIS. Bi-annually, per WisDOT requirements, the pavement inventory and condition data are entered into the WISLR website. December 15, 2019 is the deadline for the next WISLR report. The purpose of the proposed project is for AECOM to collect the 2019 pavement condition and related data in order to meet City planning and WISLR deadlines. The following sections present the proposed scope tasks, schedule, and fee to achieve the project purpose. Scope of Work The tasks below define AECOM's proposed scope of work broken down by pre-field activities, field work, and post- field activities. Task 1 - Pre-Field Activities AECOM will conduct a review of the City's GIS file and then will prepare materials to complete the field data collection. K:\PROPOSAL\City of Oshkosh\OPP-948738_2019 PASER Rating\OPP-948738_2019 PASER Rating Proposal.docx 1/5 AECOMImagine it. N� Delivered. AECOM will coordinate with City staff to identify a schedule to optimize field data collection on streets where activity may impact pavement inspections. Issues may include: • 2019 construction (e.g. pavement, underground, adjacent parcel) • Planned 2019 maintenance • Other 2019 closures ASSUMPTIONS The City will provide a current GIS shapefile or geodatabase of the pavement inventory with all required attributes for 2019 field inspection. Once the GIS file is provided to AECOM, further GIS updates done by the City will be complied and delivered to AECOM monthly. It is understood that the TAG field is the unique identifier in the GIS for pavement inventory elements. The City will provide any permits necessary to conduct field inspections. No traffic control will be required to conduct field inspections. Task 2 - Field Worr. AECOM will provide experienced staff to conduct windshield surveys of the streets in the City's GIS file similar to 2017 pavement inspections performed by AECOM's staff. AECOM will manually populate new columns in the field forms with the following data: • 2019 PASER rating • 2019 Curb rating • AECOM Memo fields - Atypical distrelss - Construction notes - Maintenance notes Where the pavement inventory encountered varies from that provided in the GIS,AECOM will provide an exceptions log for resolution by City staff. Pavement inventory variances may include apparent differences in age, material, or estimated length. Following City inventory re-definition,AECOM will complete the field survey on those segments. Contents of the curb rating and maintenance notes will be coordinated with City staff to follow a process similar to that performed in previous years. AECOM will record two separate field logs-one for potential un-permitted patches and one for severe pavement distress for potential City maintenance action. ASSUMPTIONS The proposed project comprises a planning-level inspection using a windshield survey method. Therefore, the intent is not to capture every occurrence within the City of the pavement distress needing maintenance. Parked cars, traffic, etc. can impact visualization of these items. The City will resolve pavement inventory variances identified by AECOM in time to allow completion of the pavement inspection by the WISLR deadline. DELIVERABLE&_ AECOM will deliver an MS Excel file for variances of field inventory versus GIS inventory. K:\PROPOSAL\City of Oshkosh\OPP-948738_2019 PASER Rating\OPP-948738_2019 PASER Rating Proposal.docx 2/5 AECOM• Imagine it. Delivered Task 3 - Post-Field Activities AECOM will convert the manual field data collection forms to a digital file for the City to use in updating the City's GIS data via the TAG link. AECOM will format the two separate field logs(unpermitted patches and potential maintenance)as Excel spreadsheets with the TAG field to facilitate City action. AECOM will enter PASER ratings and year using the WISLR website or alternate approved methods. Where WISLR physical inventory definitions are not reconcilable with the field inspection records,AECOM will create a list of TAGs requiring City resolution. ASSUMPTIONS The City will grant WISLR update privileges for up to three AECOM staff who have existing WisDOT accounts. The City will have updated physical attribute data in WISLR prior to AECOM PASER data entry. DELIVERABLES AECOM will deliver an Excel file of the pavement inspection field sheets upon completion of all field inspections. AECOM will deliver an Excel file for the two separate field logs(potential un-permitted patches and potential City maintenance action). AECOM will confer with the City to establish a final format for delivery depending on the number of items encountered. AECOM will update WISLR with the PASER rating by November 30, 2019. AECOM will provide a MS Excel spreadsheet showing City GIS TAGS that are incompatible with WISLR records. Task 4 — Project Management AECOM will conduct project management services consistent with previous projects that AECOM has con ucted for the City. Project Management services include communications, quality control, meetings, and invoicing. Schedule The project schedule is driven by the WISLR deadline of December 15, 2019. The following schedule identifies milestones for the tasks defined in the scope of work above. Task Start Date Completion Date Task 1 —Pre-Field Activities August 1, 2019 August 15, 2019 Task 2—Field Activities August 15, 2019 September 30, 2019 Task 3—Post-Field Activities November 1, 2019 November 30, 2019 Task 4—Project Management August 1, 2019 December 31, 2019 AECOM will perform the above-described scope of services on a time-and-materials fee of not-to-exceed $35,260 in accordance with the negotiated terms and conditions dated April 2009, and 2019 approved fee schedule between AECOM Technical Services, Inc. and the City of Oshkosh. Closing AECOM looks forward to working with you on this project. You may authorize AECOM to proceed by signing in the space provided on the attached Authorization page, and emailing a signed copy of this proposal to the attention of Jeremy Thomas at jeremv.thomas(@.aecom.com. K.\PROPOSAL\City of Oshkosh\OPP-948738_2019 PASER Rating\OPP-948738_2019 PASER Rating Proposal.docx 3/5 AECOM• Imagine it. Delivered. If you have questions or require additional information regarding this proposal please call Mr. Jeremy Thomas at 920.236.6724 or contact him via email. Yours sincerely, A C M Technical Se ' es, Inc.1 �/-�(il/_lA� 61,41.41.L.) Jer y omas, P.E. Kevin Brehm, P.E. (WI) A oc' a Associate Vice President riclosures: Authorization J K:\PROPOSAL\City of Oshkosh\OPP-948738_2019 PASER Rating\OPP-948738_2019 PASER Rating Proposal.docx 4/5 AECOM Imagine it. /�'�1� Delivered. 558 N Main Street Oshkosh,Wisconson 54901 920.236.6710 Authorization July 12, 2019 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for the 2019 Pavement Condition Survey in Oshkosh, Wisconsin as described in AECOM's proposal number OPP-948738 dated July 12, 2019,with a budget authorization of$35,260 under the general terms and conditions specified in the proposal. )S SA Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Pamela R. Ubrig Print Name City Clerk Title/Organization Signature Date Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Date Trena Larson Print Name Director of Finance Title/Organization K,\PROPOSAL\City of Oshkosh\OPP-948738_2019 PASER Rating\OPP-948738_2019 PASER Rating Proposal.docx 5/5 Signed for and in behalf of the City of Oshkosh Mark A. Rohloff, City Manager Pamela R. Ubrig, City Cler y orenson, ity Attorney Russ Van Gompel, nt m erector of Finance I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. 5A