HomeMy WebLinkAbout10. 19-409 JULY 23, 2019 19-409 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PROFESSIONAL SERVICES PROPOSAL TO LEE
RECREATION, LLC FOR PLAYGROUND DESIGN AND
INSTALLATION FOR MENOMINEE PARK LITTLE OSHKOSH
REPLACEMENT ($495,000.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Common Council allocated $500,000.00 in the 2019 Park
Improvements Capital Improvement Program to replace the play equipment at
Menominee Park Little Oshkosh, and
WHEREAS, staff solicited proposals for the design and installation of playground
equipment pursuant to the professional services exception under Section 12-16 of our
Municipal Code which allows for the waiving of formal competitive bidding; and
WHEREAS, the public input was sought related to the top five (5) proposals
received through a POLCO survery and in person at the Live at the Leach Concern on
July 9, 2019; and
WHEREAS, based upon the public input received and a professional review by
staff the proposal from Lee Recreation, LLC was selected as the most advantageous
proposal.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized to enter into and take those
steps necessary to implement an appropriate professional services agreement with Lee
Recreation, LLC for Playground Design and Installation for Menominee Park Little
Oshkosh in the amount of four hundred ninety-five thousand dollars and no cents
($495,000.00).
Acct. No. 0325-0610-7204-62901 Parks Improvement Fund - Machinery &
Equipment
City
W
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: July 16, 2019
RE: Approve Professional Services Proposal to Lee Recreation, LLC for Playground Design
and Installation for Menominee Park Little Oshkosh Replacement($495,000.00)
BACKGROUND
The Common Council allocated $500,000.00 in the 2019 Park Improvements Capital Improvement
Program to replace the play equipment at Menominee Park Little Oshkosh which was installed in 1997.
The Parks Department worked with the public to identify types of playground equipment they would
like included within the design at Menominee Park Little Oshkosh by visiting youth at the Boys and Girls
Club and Oshkosh schools. The Parks Department and Purchasing included these ideas and
specifications into a Request for Proposal (RFP) and solicited proposals from playground design firms.
The proposals requested firms to provide up to 3 playground designs, with proposals to include the
equipment, installation, accessible perimeter walk and poured-in-place rubber surfacing.
ANALYSIS
The RFP was issued for this project on June 3, 2019 and sent to known playground design firms.
Proposals were due June 25, 2019. Proposals were received from 8 firms. The top five proposals were
reviewed by the public through an online POLCO survey and in person at the July 9, 2019 Live at the
Leach Concert with over 1,000 responses received. Respondents overwhelmingly selected proposa1142-
119615-1 from Lee Recreation, LLC.
FISCAL IMPACT
The total fiscal impact of Lee Recreation, LLC's proposal is $495,000.00. The proposal includes the
equipment, installation, accessible perimeter walk and poured in place rubber surfacing. The Common
Council allocated $500,000.00 for play equipment in the 2019 Park Improvements Capital Improvement
Program. Funding for this playground equipment will be from A/N#: 0325-0610-7204-62901.
RECOMMENDATION
Section 12-16 of the Municipal Code provides that subject to approval of the City Manager,the City may
enter into professional service agreements without following a competitive bidding or quotation process.
City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us
In accordance with Section 12-16, Purchasing recommends that the Common Council approve the
proposal submitted by Lee Recreation, LLC, 260 W. Main Street, Cambridge, WI 53523 for $495,000.00.
If you have any questions on this purchase please contact Parks Director Ray Maurer.
Respectfully Submitted, Approved,
Jon G. Urben, General Services Manager Mark A.Rohloff, City Manager