HomeMy WebLinkAbout09. 19-408 JULY 23, 2019 19-408 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO MIDLAND ENGINEERING CO. INC. FOR
CARRIAGE HOUSE ROOF REPLACEMENT FOR OSHKOSH PUBLIC
MUSEUM ($384,700.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the Carriage
House Roof Replacement for the Oshkosh Public Museum; and
WHEREAS, upon the opening and tabulation of bids, the following is the only bid:
MIDLAND ENGINEERING CO. INC.
52369 State Road 933 North
South Bend, IN 46637
Total Bid: $384,700.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323-0130-7214-06835 Property/Equipment Fund - Buildings
0323-0130-7214-06935 Property/Equipment Fund - Buildings
#02)
City
of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: July 16, 2019
RE: Award Bid to Midland Engineering Co. Inc. for Carriage House Roof Replacement for
Oshkosh Public Museum($384,700.00)
BACKGROUND
The Facilities Maintenance Division works closely with our roofing engineers from Specialty Engineering
Group (SEG) to regularly monitor, update and prioritize the annual Roofing Replacement Schedule for
our buildings. The 2019 CIP Roofing/HVAC CIP has been allocated $500,000.00. The Oshkosh Public
Museum Carriage House roof is highest on the roof replacement schedule given the age and poor
condition of the building's existing roof tile and components. The building houses many of the
Museum's valuable artifacts. Since its install circa 1992, the slate roof's EPDM synthetic
rubber roofing membrane section has failed between the dormers on the southwest elevation leading to
significant concerns about the roof's ability to remain watertight. The deterioration of the original and
synthetic slate section over the last 27 years has left several slate roof tile units cracked, split, missing, or
with holes or other visible imperfections, making repair or relaying of the current roof elements
impractical and cost prohibitive for the value received. The only solution for the roof is a full replacement
of the slate tiles including all gutters,valleys and other roof components.The replacement roof materials
will be artificial slate.
ANALYSIS
Working with SEG,Museum and Facilities Maintenance staff,Purchasing prepared bid specifications for
this project. Given that the Carriage House is on the National Register of Historic Places, the bid
specifications were reviewed and approved by the Wisconsin State Historic Preservation Office. The
scope of this roof replacement requires contractors skilled in slate tile roof. The contractor base for slate
tile roofing firms is small, as is the availability of projects of this type and available skilled labor. The bid
was advertised in the local newspaper and posted on Demandstar. The bid was also sent to known
regional slate roofing contractors. Bids were due June 25, 2019. Midland Engineering was the only
bidder at the mandatory pre-bid meeting and provided the only bid for the project. Midland met all the
minimum bid requirements. The bid tab is attached. Midland is a larger contractor that performs slate
and artificial slate tile roofing. Their client list includes churches and universities with intricate and
detailed slate tile roofs. SEG's follow up with Midland's references resulted in excellent
recommendations for the quality of their work, their project management team and their ability to keep
projects on schedule and within budget. SEG's follow up also found that Midland's bids were within
the competitive parameters of their peers. In consideration of Midland's expertise in slate roofing, their
outstanding references, their competitive bid relative to the scope of this project and their ability to
City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1 130 http://www.ci.oshkosh.wi.us
complete the Carriage House roof in 2019, it is the consensus of City staff that we recommend award of
this bid to their firm.
FISCAL IMPACT
The fiscal impact of this bid is$384,700.00. This bid, added to SEG's engineering fee of$15,000.00 brings
the total fiscal impact of this project to $399,700.00. The Roofing/HVAC Fund is allocated $500,000.00
annually and has sufficient funds for this project. This project will be charged to A/N# 0323-0130-7214-
06835 and 0323-0130-7214-06935.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Midland Engineering Co. Inc. for
$384,700.00.
Respectfully Submitted, Approved:
L__
r
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
OSHKOSH PUBLIC MUSEUM CARRIAGE HOUSE ROOF REPLACEMENT
BIDS OPENED JUNE 25, 2019
VENDOR INFORMATION
BID INFORMATION Midland Engineering Company. Inc.
52369 State Road 933 North
South Bend IN 46637
BID $384,700.00
PREQUAL YES
BID BOND YES