Loading...
HomeMy WebLinkAbout_Discussion of Board & Comissions & Alternate Ordinance City Apr Oshkosh TO: Mayor and Members of the Common Council FROM: Lynn A. Lorenson, City Attorne �� DATE: July 18, 2019 RE: Workshop on Boards & Commissions For the Council workshop prior to the regular meeting next Tuesday, please find attached excerpts of the Municipal code pertaining to the rules for Council, Boards and Commissions as well as the draft ordinance permitting the appointment of alternates to city boards and commissions, as well as copies of the rules adopted under Chapter 2 for the Council and for the boards and commissions for your reference, if needed during the workshop. JULY 23, 2019 19-xxx ORDINANCE FIRST READING (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE APPOINTMENT OF ALTERNATES TO CITY BOARDS AND COMMISSIONS INITIATED BY: CITY COUNCIL A GENERAL ORDINANCE CREATING SECTION 2-36(L) OF THE OSHKOSH MUNICIPAL CODE AND REPEALING VARIOUS PROVISIONS IN ARTICLE VI, DIVISION 2 OF CHAPTER 2 OF THE CITY OF OSHKOSH MUNICIPAL CODE PERTAINING TO THE APPOINTMENT OF ALTERNATES TO CITY BOARDS AND COMMISSIONS. WHEREAS, the Common Council of the City of Oshkosh finds that the appointment of alternates to serve on the City's Boards and Commissions promotes education about boards and commissions and increased involvement in local government and allows for establishment of quorums associated with absences by members improving efficiency in local government; and WHEREAS, State statutes allow the City to alter the membership of boards and commissions with limited exceptions. NOW, THEREORE, THE COMMON COUNCIL OF THE CITY OF OSHKOSH do ordain as follows: SECTION 1. That Section 2-36(L) of the Oshkosh Municipal Code pertaining to the appointment of alternate members for the City's Boards and Commissions is hereby created to read as follows: (L) The Mayor, subject to Council approval, may appoint up to two (2) alternates to any board or commission except the Police and Fire Commission, the Library Board or as otherwise may be prohibited by law. Without regard to the length of term for other members of the Board or Commission, the term for each alternate member shall be two (2) years. Alternates shall be authorized to act in the place of and shall have all authority and responsibility to act as a member of the board or commission in the absence or upon the recusal of any regular member of the board or commission. JULY 23, 2019 19-xxx ORDINANCE FIRST READING CONT'D. SECTION 2. Upon adoption of this ordinance creating section 2-36(L) all current provisions pertaining to alternates within Article VI, Division 2 Boards and Commissions shall be hereby repealed. This ordinance shall not be interpreted to remove any person currently appointed as an alternate for any board or commission and such persons shall be permitted to serve for the remainder of their term of appointment. Upon expiration of any current term, new appointments shall be made in compliance with this ordinance. SECTION 3. This ordinance shall be in full force and effect from and after its passage, publication and placement of the appropriate signage. SECTION 4. Publication Notice. Please take notice that on July 23, 2019 the City of Oshkosh enacted ordinance #19-XXX APPROVE APPOINTMENT OF ALTERNATES TO CITY BOARDS AND COMMISSIONS(A GENERAL ORDINANCE CREATING SECTION 2-36(L) OF THE OSHKOSH MUNICIPAL CODE AND REPEALING VARIOUS PROVISIONS IN ARTICLE VI,DIVISION 2 OF CHAPTER 2 OF THE CITY OF OSHKOSH MUNICIPAL CODE PERTAINING TO THE APPOINTMENT OF ALTERNATES TO CITY BOARDS AND COMMISSIONS). This ordinance creates a general ordinance allowing the Mayor, subject to Council approval, to appoint up to two (2) alternate members to any board or commission in the City, except the Police and Fire Commission and the Library Board. The ordinance also repeals various provisions currently in place for individual boards and commissions pertaining to the appointment of alternate members. The full text of the ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and through the City's website at www.ci.oshkosh.wi.us. Clerk's phone: 920/236-5011. Council-Excerpts from Chapter 2 of the Oshkosh Municipal Code SECTION 2-11 DUTIES OF THE MAYOR The Mayor shall be the presiding officer of the Council and shall have a vote but no veto power. It shall be the general duty of the Mayor or other presiding officer: (A) Preside at Meetings To open the session at the time fixed for the meeting,or at the time to which adjournment may be had, by taking the chair and calling the members to order. (B) Announcement of Quorum To announce or to have announced, at the conclusion of the roll call, the fact of the presence of a quorum or not, as the case may be. (C) Presentation of Business. To announce or to have announced,the business before the Council in the order in which it is to be acted upon. (D) Receive Motions. To receive and submit, in proper manner, all motions and propositions presented by members. (E) Supervision of Voting To put to a vote the questions which are regularly moved or which necessarily arise in the course of the proceedings, and to announce or to have announced the result. (F) Enforce Rules of Order To restrain the public and members of the Council within the rules of order while the Council is meeting and engaged in debate. (G) Rule on Points of Order To rule on any point of order or practice, subject to an appeal by any member. (H) Issue Proclamations To issue all proclamations. (I) Appointments To appoint,subject to Council approval,members to the various Boards and Commissions within the City. SECTION 2-16 RULES OF ORDER AND PROCEDURE (E) Voting Procedures An aye and no vote shall be called with the Mayor of the Council being called last, and recorded on the vote of every ordinance, resolution and expenditure of money and shall be taken upon any other matter requested by a Council Member. In the event that a Council Member declines to vote,the Clerk shall record the vote in the affirmative,except that a Council Member may vote "present" and have the vote recorded as "present" upon giving an explanation as to the reasons for so doing. A majority vote of all members of the Council shall be necessary to adopt any ordinance or resolution, except where a greater number is required by law. [Statutory Reference§64.07(3) Wis. Stats.] (G) Rules of Order The Council shall be governed by such rules of order as the Council may adopt from time to time, as may be necessary for the efficient conduct of its business. The most recent version of Roberts Rules of Order may be used for guidance if a matter is not addressed within the Council's adopted Rules of Order. Every member shall address the presiding officer before speaking and shall not be interrupted except by a call to order. (H) Suspension of Rules of Order and Procedure These rules or Council rules adopted under this authority,may be temporarily suspended at any meeting by a two-thirds vote of all members of the Council. The vote shall be ayes and noes and shall be so recorded. (I) Amendment of Rules These rules shall not be changed, amended or repealed unless the proposition or amendment is introduced in writing at a regular meeting and the same is laid over for consideration to a subsequent meeting with at least two weeks intervening. Boards and Commissions Rules-Chapter 2 Oshkosh Municipal Code ARTICLE VI. CITIZENS ADVISORY BOARDS AND COMMISSIONS DIVISION 1. GENERAL PROVISIONS SECTION 2-36 RULES, MINUTES, NOTICE AND COMPENSATION Unless specifically modified elsewhere in this Code, the following provisions shall apply to all boards or commissions of the City of Oshkosh: (A) Notwithstanding anything to the contrary contained within this Municipal Code, terms for all citizen advisory boards, commissions and committees, whether enumerated in this Chapter or elsewhere in this Code, shall begin on June 1 and shall terminate on May 31 of the respective year; except that the terms for Board of Review shall begin on May 1 and shall terminate on April 30 of the respective year. (B) Except for boards and commissions specifying a particular membership by the person s position or title and members of the Library Board and BID Board, all persons appointed to or serving as a member of a standing board or commission of the City shall be residents of the City of Oshkosh. A vacancy is created whenever a member who is required under this section to be a resident of the City of Oshkosh ceases to be a resident of the City of Oshkosh. (C) Individuals shall serve on no more than two (2) boards or commissions for the City of Oshkosh. (D) In order to provide continuity, appointments to boards and commissions shall be made upon a staggered basis so that a proportionate share of each board or commission is initially appointed for staggered terms and thereafter appointed for full terms. (E) Boards and commissions shall hold regular meetings at a regular time and place as fixed by the board or commission. Special meetings may be called by the chairperson upon written notice to the members. Meetings shall be duly and properly noticed and open to the public as provided by law. (F) Boards and commissions shall generally be governed by such rules of order as the Council may adopt from time to time as may be necessary for the efficient conduct of business. Boards and commissions may, in addition to those general rules, adopt specific rules for their governance and procedures as may be appropriate for the conduct of business before the individual board or commission. The most recent version of Roberts Rules of Order may be used for guidance if a matter is not addressed within the adopted Rules of Order. (G) Each board and commission shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be immediately filed with the secretary of the board or commission or with the City Clerk and shall be public records. Minutes of the meetings shall be forwarded to the City Council. (H) Each board and commission shall elect from its membership a chairperson who shall preside at all meetings and a vice chairperson who shall exercise the powers of chairperson in the absence or disability of the chairperson. Each shall serve one-year terms, until a successor is elected and qualified. (I) No compensation shall be paid to any board or commission member for service as such, but members may be reimbursed for actual and necessary expenses incurred in performing related duties outside the City if so authorized by the board or commission and approved by the City Manager. (J) A majority of the membership shall constitute a quorum. A lesser number may adjourn. A majority vote of those members present and voting shall be necessary to adopt any motion. (K) The Mayor, subject to Council approval, or the chairperson, subject to board or commission approval, may establish subcommittees for specific purposes as determined by the Council, or the board or commission. These general provisions shall apply to all subcommittees. 4& Oshkosh Common Council Rules of Order Oshkosh Adopted August 8, 2017 Rules of Council Procedure I. Rules of Decorum A. Adoption of Civility Pledge. All participants in Council meetings shall conduct themselves according to the Civility Pledge adopted by the Council on June 14, 2011 by Resolution 11-270. B. General Rule of Decorum. No person shall personally attack a council member, city official, city employee or any other person. For purposes of this section personal attacks shall include comments directed at a particular person or persons which pertain to any matter that is unrelated to the performance of official duties or the conduct of city business, are threatening, slanderous, defamatory or obscene or are of such a nature that the comments disrupt the meeting or cause a disturbance. No person shall make irrelevant, unduly repetitious, offensive, threatening, slanderous, defamatory, or obscene remarks or act in such a manner as to disrupt or disturb the orderly conduct of any meeting, including handclapping, stomping of feet, whistling, shouting or other demonstrations. Any person violating this provision shall be called to order by the Mayor. If the conduct continues, the Mayor may order the person removed and the Council may make a fact finding whether such behavior was outside the scope and content of the council rules and, if applicable, whether the behavior was of a character to cause a breach of the peace. C. Prohibited Items. 1 . Firearms and ammunition of any type 2. Knives, blades, razors, edged or sharp objects and striking devices 3. Mace or pepper spray 4. Illegal drugs or substances 5. Explosives and flammable substances 6. Noisemakers II. Rules pertaining to Individuals addressing the Council A. Individuals speaking to the Council regarding agenda items are limited to one appearance per person of no more than five (5) minutes per agenda item. (NOTE: Exception to the five (5) minutes may be made at the discretion of the Council.) 1 . In order to facilitate public input and the flow of the Council meeting, members of the public wishing to address Council on agenda items shall complete a "Speaker Registration Form" at the electronic kiosk outside the Council Chambers, or may complete the Form through other electronic methods made available by the City of Oshkosh. This form will be made available prior to and during the Council meeting. Members of the public shall be called to speak in the order that requests are received, unless Council decides otherwise. One form shall be required for each agenda item. If the speaker has any handout to provide Council, handouts shall be submitted to a city staff member for distribution to Council. Accommodations may be permitted by Council due to technical difficulties with completing the electronic form, or to accommodate needs of the public wishing to address Council. B. Citizen Statements. 1. Individuals speaking to the Council under the heading "Citizen Statements to Council" are limited to five (5) minutes. (NOTE: Exception to the five (5) minutes may be made at the discretion of the Council.) 2. Individuals may address the Council only and must address items that are not listed on the Council meeting agenda, except for those items listed under City Manager or Council Member Statements. 3. In order to facilitate the flow of the Council meeting, members of the public wishing to address Council under Citizen Statements shall complete a "Speaker Registration Form" at the electronic kiosk outside the Council Chambers, or may complete the Form through other electronic methods made available by the City of Oshkosh. This form will be made available prior to and during the Council meeting. Members of the public shall be called to speak in the order that requests are received, unless Council decides otherwise. If the speaker has any handout to provide Council, handouts shall be submitted to a city staff member for distribution to Council. Accommodations may be permitted by Council due to technical difficulties with completing the electronic form, or to accommodate needs of the citizen wishing to address Council. 4. Statements are limited to issues that have an impact on the City of Oshkosh and that the Common Council may address at a future meeting. 5. Statements must not include endorsements of any candidates or other electioneering. III. Rules pertaining to Timing of Submissions for Inclusion on Council Agendas and Attendance/Excusal from Meetings A. Council Members must have agenda items submitted no later than 12.00 noon on the day prior to the Council meeting. Council members should keep in mind that additional time may be needed to work with staff to put items into resolution or ordinance form or if clarifications are necessary; and that items submitted after the Wednesday prior to the Council meeting will not be included in the agenda that is published on the Friday prior to the Council meeting. B. Council members shall inform the City Clerk no later than 12.00 noon on the day prior to the Council meeting of any Council Member Statements that they intend to make at the Council Meeting. C. To be considered an excused absence from a Council Meeting a Council Member must give notice to the Mayor and City Clerk prior to the meeting's start time. IV. Rules pertaining to Council Members speaking to items on the Agenda A. Using the "Request to Speak" technology available, the Mayor shall generally recognize Council Members' request to speak in the order that such requests are received. Council Members shall use proper discretion and decorum in limiting their questions or comments to the issue at hand and to provide an opportunity for their colleagues to participate in the discussion at hand. The Mayor shall determine if the Council member should yield the floor to a colleague to continue discussion. When two or more members simultaneously seek recognition, the Mayor or other presiding officer shall name the order of the members who are to speak. B. Council members speaking under the heading "Council Member Announcements, Statements & Discussion" are limited to five (5) minutes and must not include endorsements of any candidates or other electioneering. (NOTE: Exception to the five (5) minutes may be made at the discretion of the Council.) V. Rules pertaining to Conduct of the Council Meeting/Motions The following chart is adopted to govern the most common motions and actions to be taken at Council Meetings. The Council chooses not to be strictly governed by Robert's Rules of Order, but where the actions listed below or other provisions of these Rules do not govern a particular issue, the most recent version of Roberts Rules of Order may be used for guidance. Control of the Agenda Action Second Debatable2 Amendable Vote Required Required3 Withdraw from Agenda' Yes Yes No Majority Remove Item from Consent Agenda No No No None Consider Items out of the Scheduled Yes No No 2/3 Order, Change the Agenda Order Suspend Rules Yes No No 2/3 Taking up Items of Business Action Second Debatable2 Amendable Vote Required Required3 Adopt an Ordinance or Resolution, Yes Yes Yes Majority of all §64.07(3) Wis. Stats. members (4 members) Other Original Motions (new business) Yes Yes Yes Majority Amend an Original Motion Yes Yes Yes Majority Divide the Issue Yes No Yes Majority Withdraw Motion (by Proposer, with Consent by No No None consent of the Second) Second Layover(Table) until a time certain Yes No No Majority Take an item off the Table Yes No No 2/3 Suspend Rules and Adopt an Ordinance Yes No No 2/3 on First Reading Limiting 1 Extending or Ending Debate Action Second Debatable2 Amendable Vote Required Required3 Call for the Question (Close Debate)—no No No No None objection raised Call for the Question (Close Debate)— No No No 2/3 objection raised Limit or Extend Debate Yes No Yes 2/3 Administration may withdraw an item from the agenda prior to the meeting convening; after the meeting has convened only the Council may withdraw items from the agenda. Z By Council Rule, every Motion before the Council is debatable. 3 Unless otherwise indicated majority or super-majority votes are counted as a percentage of the members present and voting. By statute a majority vote of all members of the Council is required to adopt any ordinance or resolution. §64.07(3)Wis. Stats. Changing Previous Actions Action Second Debatable2 Amendable Vote Required Required3 Amend Previously Adopted Motion Yes Yes Yes Majority with Notice; 2/3 without prior Notice Reconsider(member of the prevailing side Yes Yes No Majority may request the body to reconsider its previous action -- must be made during the same meeting or the next succeeding regular meeting) Rescind (repeal/reverse a prior action) Yes Yes Yes Majority with Notice; 2/3 without prior Notice Questions/Concerns and Other Issues Outside Substance of Debate Action Second Debatable2 Amendable Vote Required Required3 Point of Order(if rules are not being No No No Chair Rules observed) Parliamentary Inquiry (help with No No No Chair parliamentary procedure, how to do provides something) assistance Point of Information (to ask a question) No No No Chair obtains answer Question of Privilege (some person or No No No Chair directs thing is interfering with the deliberative corrective process, ie. too noisy, too hot or cold, action belligerent person or member) Appeal Chair's Decision Yes Yes No Majority Z By Council Rule, every Motion before the Council is debatable. 3 Unless otherwise indicated majority or super-majority votes are counted as a percentage of the members present and voting. By statute a majority vote of all members of the Council is required to adopt any ordinance or resolution. §64.07(3)Wis. Stats. Ending a Meeting Action Second Debatable2 Amendable Vote Required Required3 Adjourn (ends/closes the meeting) Yes No No Majority Recess (short break that does not end Yes No Yes Majority meeting) Adjourn Sine Die (adjourn without future Yes No Yes Majority date—used to end/close the session of Council prior to seating of new Council upon election) Selection of Officers or Temporary Chair, if required Action Second Debatable2 Amendable Vote Required Required3 Nominations No No No None Close Nominations (by Declaration of Yes No Yes 2/3 Chair or by Motion) (if by motion) Election of Nominees No Yes No Majority Reopen Nominations Yes No Yes Majority Temporary Selection of Chair in absence or disability of Chair and Vice may be done by selection of the Chair and Consent of Board Z By Council Rule, every Motion before the Council is debatable. 3 Unless otherwise indicated majority or super-majority votes are counted as a percentage of the members present and voting. By statute a majority vote of all members of the Council is required to adopt any ordinance or resolution. §64.07(3)Wis. Stats. Motions. No motion requiring a second shall be discussed or acted upon unless and until it has received a second. Motions may be withdrawn by the person making the same, if the motion has received a second, then the person seconding the motion must also consent to the withdrawal of the motion. Motions may only be amended by another motion and second (There shall be no "friendly amendments" to motions) or by withdrawal of the motion and a new motion made. Actions/Motions in Order during Debate. When a question is under debate, no other action or motion shall be in order, except: 1) Questions/Concerns and Other Issues Outside the Substance of Debate as identified within the table above; 2) To recess; 3) To adjourn; 4) To lay the matter over to a specific date or to be returned to the Council upon the occurrence of a specific event; 5) To Call the Question; 6) To refer to a Board or Commission for additional review or action; 7) To Divide the Issue; 8) To Amend; or 9) To withdraw the motion. The items listed above shall have precedence in the order in which they are listed. Vote Change. A member shall only be permitted to change his/her vote upon a matter at the time their name is called by the Clerk and no member shall be permitted to change his/her vote on a matter once a succeeding member has cast his/her vote. Motions to Lay Over shall include Date or Time Frame for Action. Motions to lay over shall include a specific date to be returned to the Council or shall require return to the Council upon a specific occurrence within a specified time frame. Except for matters which may be approved by operation of law if not acted upon by Council, if the occurrence shall not happen within the specified time frame, the City Clerk shall notify the Council at the end of the time frame that the matter shall not be brought forward and make appropriate notation to the minutes of the meeting during which the matter was laid over. Upon notice of non-action by the City Clerk, any Council member may request that the matter be placed upon the next Council agenda for report or official action. Reconsideration. Except as action may have already been taken in reliance upon the council's approval/disapproval of an item, any member who voted with the prevailing side on any question may move for reconsideration of a vote at the same meeting or at the next succeeding regular meeting of the Council by notifying the City Clerk of the member's request to have the reconsideration included on the Agenda for the next succeeding regular meeting. A motion to reconsider having been put and lost shall not be renewed by the same or any other member. Termination of Debate / Calling the Question. Any member wishing to terminate debate may move the previous question (call the question). The Mayor or other presiding officer shall ask whether there is any objection to calling the question. If no objection is voiced, then the Clerk shall record unanimous consent to terminate the debate. If an objection is voiced, a roll call vote shall be taken and 2/3 of members present shall be required to terminate the debate. If debate is terminated, the question, including any pending amendments, before the Council shall be taken without further debate. Use of Unanimous Consent. Unanimous Consent shall only be used for termination of debate, motions to adjourn, motions to recess and for elections for Deputy Mayor or Temporary Chair when there shall be only one member put forward for election. Amendment of these Rules. These Rules may be amended or new rules adopted upon proper notice by a majority of all members at any meeting of the Council. Suspension of the Rules. A vote of two-thirds of the members present will suspend any Rule of the Council. VI. Rules pertaining to Duties of the Deputy Mayor The Deputy Mayor shall be responsible for ensuring that the annual evaluation of the City Manager is accomplished and the goals for the City Manager are developed and approved annually. Oshkosh Board and Commission General Rules of Order Oshkosh Adopted March 14, 2017 Rules of Procedure I. Rules of Decorum A. Adoption of Civility Pledge. All participants in city meetings shall conduct themselves according to the Civility Pledge adopted by the Council on June 14, 2011 by Resolution 11-270. B. General Rule of Decorum. No person shall personally attack a council member, board or commission member, city official, city employee or any other person. For purposes of this section personal attacks shall include comments directed at a particular person or persons which pertain to any matter that is unrelated to the performance of official duties or the conduct of city business, are threatening, slanderous, defamatory or obscene or are of such a nature that the comments disrupt the meeting or cause a disturbance. No person shall make irrelevant, unduly repetitious, offensive, threatening, slanderous, defamatory, or obscene remarks or act in such a manner as to disrupt or disturb the orderly conduct of any meeting, including handclapping, stomping of feet, whistling, shouting or other demonstrations. Any person violating this provision shall be called to order by the Presiding Officer. If the conduct continues, the Presiding Officer may order the person removed and the Board or Commission may make a fact finding whether such behavior was outside the scope and content of the rules and, if applicable, whether the behavior was of a character to cause a breach of the peace. II. Rules pertaining to Individuals addressing Boards and Commissions Boards and Commissions may make such rules pertaining to individuals addressing matters coming before the board or commission or to individuals making general statements to the board or commission as the members thereof may determine. III. Attendance/Excusal from Meetings Except in the case of emergency, to be considered an excused absence from a meeting a members of boards or commissions must give notice to the staff person assigned to the board or commission at least 24 hours prior to the meeting's start time. Prior notice allows for notification to alternate members or for cancellation and rescheduling of meetings in those cases where a quorum of members may not be present. IV. Rules pertaining to Conduct of the Meetings/Motions The following chart is adopted to govern the most common motions and actions to be taken at board and commission meetings. The Council has chosen not to be strictly governed by Robert's Rules of Order, but where the actions listed below or other provisions of these Rules do not govern a particular issue, the most recent version of Roberts Rules of Order may be used for guidance. Control of the Agenda Action Second Debatable Amendable Vote Required Required2 Withdraw from Agenda' Yes Yes No Majority Remove Item from Consent Agenda No No No None Consider Items out of the Scheduled Yes No No 2/3 Order, Change the Agenda Order Suspend Rules Yes No No 2/3 Taking up Items of Business Action Second Debatable Amendable Vote Required Required2 Original Motions (items of business) Yes Yes Yes Majority Amend an Original Motion Yes Yes Yes Majority Divide the Issue Yes No Yes Majority Withdraw Motion (by Proposer, with Consent by No No None consent of the Second) Second Layover(Table) until a time certain Yes No No Majority Take an item off the Table Yes No No 2/3 Limiting/ Extending or Ending Debate Action Second Debatable Amendable Vote Required Required2 Call for the Question (Close Debate)—no No No No None objection raised Call for the Question (Close Debate)— No No No 2/3 objection raised Limit or Extend Debate Yes No Yes 2/3 Administration may withdraw an item from the agenda prior to the meeting convening; after the meeting has convened only the Committee may withdraw items from the agenda. Z Unless otherwise indicated majority or super-majority votes are counted as a percentage of the members present and voting Changing Previous Actions Action Second Debatable Amendable Vote Required Required2 Amend Previously Adopted Motion Yes Yes Yes Majority with Notice; 2/3 without prior Notice Reconsider(member of the prevailing side Yes Yes No Majority may request the body to reconsider its previous action -- must be made during the same meeting or the next succeeding regular meeting) Rescind (repeal/reverse a prior action) Yes Yes Yes Majority with Notice; 2/3 without prior Notice Questions/Concerns and Other Issues Outside Substance of Debate Action Second Debatable Amendable Vote Required Required2 Point of Order(if rules are not being No No No Chair Rules observed) Parliamentary Inquiry (help with No No No Chair parliamentary procedure, how to do provides something) assistance Point of Information (to ask a question) No No No Chair obtains answer Question of Privilege (some person or No No No Chair directs thing is interfering with the deliberative corrective process, ie. too noisy, too hot or cold, action belligerent person or member) Appeal Chair's Decision Yes Yes No Majority Z Unless otherwise indicated majority or super-majority votes are counted as a percentage of the members present and voting Ending a Meeting Action Second Debatable Amendable Vote Required Required2 Adjourn (ends/closes the meeting) Yes No No Majority Recess (short break that does not end Yes No Yes Majority meeting) Selection of Officers or Temporary Chair, if required Action Second Debatable Amendable Vote Required Required2 Nominations (call 3 times) No No No None Close Nominations (by Declaration of Yes No Yes 2/3 Chair or by Motion) (if by motion) Election of Nominees No Yes No Majority Reopen Nominations Yes No Yes Majority Temporary Selection of Chair in absence or disability of Chair and Vice may be done by selection of the Chair and Consent of Board Z Unless otherwise indicated majority or super-majority votes are counted as a percentage of the members present and voting Motions. No motion requiring a second shall be discussed or acted upon unless and until it has received a second. Motions may be withdrawn by the person making the same, if the motion has received a second, then the person seconding the motion must also consent to the withdrawal of the motion. Motions may only be amended by another motion and second (There shall be no "friendly amendments" to motions) or by withdrawal of the motion and a new motion made. Actions/Motions in Order during Debate. When a question is under debate, no other action or motion shall be in order, except: 1) Questions/Concerns and Other Issues Outside the Substance of Debate as identified within the table above; 2) To recess; 3) To adjourn; 4) To lay the matter over to a specific date or to be returned to the Committee upon the occurrence of a specific event; 5) To Call the Question; 6) To Divide the Issue; 7) To Amend; or 8) To withdraw the motion The items listed above shall have precedence in the order in which they are listed. Vote Change. A member shall only be permitted to change his/her vote upon a matter at the time their name is called by the secretary to the committee and no member shall be permitted to change his/her vote on a matter once a succeeding member has cast his/her vote. Motions to Lay Over shall include Date or Time Frame for Action. Motions to lay over shall include a specific date to be returned to the body or shall require return upon a specific occurrence within a specified time frame. If the occurrence shall not happen within the specified time frame, the staff person assigned to the board or commission shall notify the committee at the end of the time frame that the matter shall not be brought forward and make appropriate notation to the minutes of the meeting during which the matter was laid over. Reconsideration. Except as action may have already been taken in reliance upon the prior approval/disapproval of an item, any member who voted with the prevailing side on any question may move for reconsideration of a vote at the same meeting or at the next succeeding regular meeting of the committee by notifying the staff person assigned to the committee of the member's request to have the reconsideration included on the Agenda for the next succeeding regular meeting. A motion to reconsider having been put and lost shall not be renewed by the same or any other member. Termination of Debate / Calling the Question. Any member wishing to terminate debate may move the previous question (call the question). The presiding officer shall ask whether there is any objection to calling the question. If no objection is voiced, then the secretary shall record unanimous consent to terminate the debate. If an objection is voiced, a roll call vote shall be taken and 2/3 of members present shall be required to terminate the debate. If debate is terminated, the question, including any pending amendments, shall be taken without further debate. Use of Unanimous Consent. Unanimous Consent shall only be used for termination of debate, motions to adjourn, motions to recess and for elections for Chair or Temporary Chair when there shall be only one member put forward for election. Suspension of the Rules. The committee shall not be permitted to suspend any rule adopted by the Council and applicable to the committee. A vote of two-thirds of the members present may suspend the order of business or any rule adopted by the committee.