HomeMy WebLinkAboutHydrocorpAGREEMENT
This AGREEMENT, made on the Uday of k� . 2019, by and
between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY,
and HYDROCORP, 2665 south Moorland road, Suite 209, New Berlin, WI 53151, party of
the second part, hereinafter referred to as the CONSULTANT,
WITNESSETH:
The CITY and the CONSULTANT, for the consideration hereinafter named, enter
into the following AGREEMENT for CROSS -CONNECTION CONTROL SERVICES.
ARTICLE I. PROTECT MANAGER
A. Assignment of Project Manager. The CONSULTANT shall assign the following
individual to manage the PROJECT described in this AGREEMENT:
Craig Wolf - Project Manager
B. Changes in Project Manager. The CITY shall have the right to approve or
disapprove of any proposed change from the individual named above as Project Manager.
The CITY shall be provided with a resume or other information for any proposed substitute
and shall be given the opportunity to interview that person prior to any proposed change.
ARTICLE II. CITY REPRESENTATIVE
The CITY shall assign the following individual to manage the PROJECT described in
this AGREEMENT:
Ryan Lemke - Assistant Water Distribution Manager
ARTICLE III. SCOPE OF WORK
The CONSULTANT shall provide the services described in the CONSULTANT's
Proposal. The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect CONSULTANT's cost of or time required for
performance of the services, an equitable adjustment will be made through an amendment
to this AGREEMENT.
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All reports, drawings, specifications, computer files, field data, notes, and other
documents and instruments prepared by the CONSULTANT as instruments of service shall
become property of the CM upon payment for those documents by the CITY to the
CONSULTANT, and shall remain the property of the CITY.
ARTICLE IV. STANDARD OF CARE
The standard of care applicable to CONSULTANT's services will be the degree of
skill and diligence normally employed by professional consultants or consultants
performing the same or similar services at the time said services are performed.
CONSULTANT will re -perform any services not meeting this standard without additional
compensation.
ARTICLE V. OPINIONS OF COST FINANCIAL CONSIDERATIONS AND SCHEDULES
In providing opinions of cost, financial analyses, economic feasibility projections,
and schedules for the PROJECT, CONSULTANT has no control over cost or price of labor
and materials; unknown or latent conditions of existing equipment or structures that may
affect operation or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by operating personnel or third parties; and
other economic and operational factors that may materially affect the ultimate project cost
or schedule. Therefore, it is understood between the parties the CONSULTANT makes no
warranty the CITY's actual project costs, financial aspects, economic feasibility, or schedules
will not vary from CONSULTANT's opinions, analyses, projections, or estimates.
ARTICLE VI. RECORD DRAWINGS
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others. CONSULTANT is not responsible for any errors or
omissions in the information from others the CONSULTANT reasonably relied upon and
are incorporated into the record drawings.
ARTICLE VIL CITY RESPONSIBILITIES
The CITY shall furnish, at the CONSULTANT's request, such information as is
needed by the CONSULTANT to aid in the progress of the PROJECT, providing it is
reasonably obtainable from City records.
To prevent any unreasonable delay in the CONSULTANT's work, the CITY will
examine all reports and other documents and will make any authorizations necessary to
proceed with work within a reasonable time period.
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ARTICLE VIR. ASBESTOS OR HAZARDOUS SUBSTANCES
If asbestos or hazardous substances in any form are encountered or suspected,
CONSULTANT will stop its own work in the affected portions of the PROJECT to permit
testing and evaluation.
If asbestos is suspected, CONSULTANT will, if requested, manage the asbestos
remediation activities using a qualified subcontractor at an additional fee and contract
terms to be negotiated.
If hazardous substances other than asbestos are suspected, CONSULTANT will, if
requested, conduct tests to determine the extent of the problem and will perform the
necessary studies and recommend the necessary remedial measures at an additional fee and
contract terms to be negotiated.
The CTFY recognizes CONSULTANT assumes no risk and/or liability for a waste or
hazardous waste site originated by other than the CONSULTANT.
ARTICLE IX. CITY'S INSURANCE
The CITY will maintain property insurance on all pre-existing physical facilities
associated in any way with the PROJECT.
The CITY will provide (or have the construction contractor(s) provide) a Builders
Risk All Risk insurance policy for the full replacement value of all project work including
the value of all onsite CITY -furnished equipment and/or materials associated with
CONSULTANT's services. Upon request, the CITY will provide CONSULTANT a copy of
such policy.
ARTICLE X. TIME OF COMPLETION
The work to be performed under this AGREEMENT shall be commenced and the
work completed within the time limits as agreed upon in the CONSULTANT's Proposal,
with the option for a single two (2) year term.
The CONSULTANT shall perform the services under this AGREEMENT with
reasonable diligence and expediency consistent with sound professional practices. The
CITY agrees the CONSULTANT is not responsible for damages arising directly or
indirectly from any delays for causes beyond the CONSULTANT's control. For the
purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other
labor disputes, severe weather disruptions or other natural disasters, failure of performance
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by the CITY, or discovery of any hazardous substances or differing site conditions. If the
delays resulting from any such causes increase the time required by the CONSULTANT to
Perform its services in an orderly and efficient manner, the CONSULTANT shall be entitled
to an equitable adjustment in schedule.
ARTICLE XI. COMPONENT PARTS OF THE AGREEMENT
This AGREEMENT consists of the following component parts, all of which are as
fully a part of this AGREEMENT as if herein set out verbatim, or if not attached, as if hereto
attached:
1. This Instrument
2. CONSULTANT's Proposal dated November 24, 2019 and attached hereto
In the event any provision in any of the above component parts of this
AGREEMENT conflicts with any provision in any other of the component parts, the
provision in the component part first enumerated above shall govern over any other
component part which follows it numerically except as may be otherwise specifically
stated.
ARTICLE XII. PAYMENT
A. The Agreement Sum. The CITY shall pay to the CONSULTANT for the
performance of the AGREEMENT the total sum as set forth below, adjusted by any changes
hereafter mutually agreed upon in writing by the parties hereto:
• Total Agreement Amount of $124,008 (One Hundred Twenty Four Thousand
Eight Dollars) over twenty four (24) months to be paid in monthly payments
of $5,167 (Five Thousand One Hundred Sixty Seven Dollars).
B. Method of Payment. The CONSULTANT shall submit itemized monthly
statements for services. The CITY shall pay the CONSULTANT within thirty (30) calendar
days after receipt of such statement. If any statement amount is disputed, the CTTY may
withhold payment of such amount and shall provide to CONSULTANT a statement as to
the reason(s) for withholding payment.
C. Additional Costs. Costs for additional services shall be negotiated and set
forth in a written amendment to this AGREEMENT executed by both parties prior to
proceeding with the work covered under the subject amendment.
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D. Indirect Costs. Indirect costs such as computer time, printing, copying, cell
Phone charges, telephone charges, and equipment rental shall be considered overhead and
shall not be invoiced separately to the PROJECT.
E. Expenses. Expenses may be billed with up to a maximum of 10% mark-up.
All invoices with expenses shall include supporting documentation of the expense. Failure
to include the supporting documentation will result in the reduction of payments by the
amount of those expense(s) not including documentation.
ARTICLE XIII. HOLD HARMLESS
The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh
harmless against all actions, claims, and demands to the proportionate extent caused by or
resulting from the intentionally wrongful or negligent acts of the CONSULTANT, his/her
agents or assigns, his/her employees, or his/her subcontractors related to the performance
of this AGREEMENT or be caused or result from any violation of any law or administrative
regulation, and shall indemnify the CITY for all sums including court costs, attorney fees,
and damages of any kind which the CITY may be obliged or adjudged to pay on any such
claims or demands upon the CrI Y's written demand for indemnification or refund for those
actions, claim, and demands caused by or resulting from intentional or negligent acts as
specified in this paragraph.
Subject to any limitations contained in Sec. 893.80 and any similar statute of the
Wisconsin Statutes, the CITY further agrees to hold CONSULTANT harmless from any and
all liability, including claims, demands, losses, costs, damages, and expenses of every kind
and description (including death), or damages to person or property arising out of re -use of
the documents without consent where such liability is founded upon or grows out of the
acts or omission of any of the officers, employees or agents of the City of Oshkosh while
acting within the scope of their employment.
ARTICLE XIV. INSURANCE
The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance
Requirements.
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ARTICLE XV. TERMINATION
A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper
manner any of the obligations under this AGREEMENT, the CITY shall have the right to
terminate this AGREEMENT by written notice to the CONSULTANT. In this event, the
CONSULTANT shall be . entitled to compensation for any satisfactory, usable work
completed.
B. For Convenience. The CITY may terminate this AGREEMENT at any time by
giving written notice to the CONSULTANT no later than ten (10) calendar days before the
termination date. If the CITY terminates under this paragraph, then the CONSULTANT
shall be entitled to compensation for any satisfactory work performed to the date of
termination.
This document and any specified attachments contain all terms and conditions of the
AGREEMENT and any alteration thereto shall be invalid unless made in writing, signed by
both parties and incorporated as an amendment to this AGREEMENT.
ARTICLE XVI. RE -USE OF PROTECT DOCUMENTS
All reports, drawings, specifications, documents, and other deliverables of
CONSULTANT, whether in hard copy or in electronic form, are instruments of service for
this PROJECT, whether the PROJECT is completed or not. The CITY agrees to indemnify
CONSULTANT and CONSULTANT's officers, employees, subcontractors, and affiliated
corporations from all claims, damages, losses, and costs, including, but not limited to,
litigation expenses and attorney's fees arising out of or related to the unauthorized re -use,
change, or alteration of these project documents.
ARTICLE XVIL SUSPENSION DELAY OR INTERRUPTION OF WORK
The CITY may suspend, delay, or interrupt the services of CONSULTANT for the
convenience of the CITY. In such event, CONSULTANT's contract price and schedule shall
be equitably adjusted.
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ARTICLE XVIIL NO THIRD -PARTY BENEFICIARIES
This AGREEMENT gives no rights or benefits to anyone other than the CITY and
CONSULTANT and has no third -party beneficiaries.
In the Presence of:
(Seal of CONSULTANT
if a Corporation)
(Witness)
(Witness)
APPROVED:
jittorney
CONSULTANT
By: L aA; L- LJai r
.Sg�i RtifiJt�OJ M/9✓nr�JL
(Specify Title)
By:
J4 ks 12erf VT.'OJ MAIJ4
(Specify Title)
CITY OF OSHKOSH
By:
Mark A. Rohloff, City Manager
And: Lo�
Pamela R. Ubrig, City Clerk
I hereby certify that the necessary provisions
have been made to pay the liability which
will accrue under this AGREEMENT.
i
City Comptroller
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PROPOSAL
CROSS -CONNECTION CONTROL SERVICES
City of Oshkosh
233 N Campbell Road.
Oshkosh, WI 54902
November 24th 2019
`_se INKI G aNATER SAFE FOR
INDUSTRIES
AND MUNICIPALITIES
For over 30 years, HydroCorpTM has been dedicated to
safe drinking water for companies and communities
across North America. Fortune 500 firms, metropolitan
centers, utilities, small towns and businesses — all rely on
HydroCorp to protect their water systems, averting
backflow contamination and the acute health risks and
financial liabilities it incurs.
HYDR6C0RP.,
THE SAFE WATER AUTH..'TY-
Cross-Connection Control /
Backflow Prevention
Water Meter Change Out & Installation
Services
Legionella Prevention & Control
Water System Surveys / Flow Diagrams
Pipe System Mapping & Labeling
Regulatory Compliance Assistance /
Documentation
MIDWEST OFFICE
2665 S MOORLAND RD SUITE 209
NEW BERLIN WI 53151
800.315.4305 TOLL FREE
262.264.6402 PHONE
PROJECT CONSULTANT: Craig Wolf
612-850-8939 CELL
cwolf@hydrocorpinc.com EMAIL
Table of Contents
1.
INTRODUCTION.........................................................................................................................2
1.1. Definitions..........................................................................................................................2
1.2. Common Cross -Connection Hazards.......................................................................!..........2
2.
PROJECT WORK PLAN................................................................................................................3
2.1. Purpose of a Cross -Connection Control Program..............................................................3
2.2. Meeting the Cross -Connection Control Program Objectives............................................3
2.3. Stakeholders.......................................................................................................................3
2.4. Cross -Connection Control Plan Components.....................................................................5
3.
CROSS CONNECTION INSPECTION PROCESS.............................................................................6
3.1. Inspections/Surveys...........................................................................................................
6
3.2. Definitions..........................................................................................................................6
3.3. CCC Program Process.........................................................................................................7
3.4. Postal Notification Process - Inspections...........................................................................
8
4.
WATER CUSTOMER CARE AND ADMINISTRATION PROCESS ....................................................
9
4.1. Program Data.....................................................................................................................
9
4.2. Database Software.............................................................................................................9
4.3. Information Technology(I/T).............................................................................................9
4.4. Program Data Backup and Storage....................................................................................
9
4.5. Public Awareness Education............................................................................................10
5.
EXECUTIVE SUMMARY, PROJECT FEES/COST..........................................................................
11
6.
BACKGROUND.........................................................................................................................13
6.1. The HydroCorp Promise...................................................................................................13
6.2. Company Overview..........................................................................................................13
6.3. Office Address & Contact Information.............................................................................14
7.
PROJECT REFERENCES.............................................................................................................
14
8.
PROJECT TEAM QUALIFICATIONS............................................................................................15
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh Y�
11-24-19 1 hydromrpinccom Page 1
1. INTRODUCTION
1.1. Definitions
• Backflow—the undesirable reversal of flow of liquid, gas or other substance in a piping system.
• Backflow Preventer—an assembly, device, or method that prevents backflow.
• Cross -Connection — an actual connection or a potential connection between any part of a
potable water system and any other environment that would allow substances to enter the
potable water system.
• Cross -Connection Control —a program to eliminate cross -connections or to prevent them from
causing a public health threat.
• Cross -Connection Control Survey — the review of the plumbing system to determine the
existence of potential or actual cross -connections and to assess the degree of hazard of
protected and unprotected cross -connections.
Three Conditions
Are Required For A
Backflow Incident.
POTABLE
DRINKING WATER
SUPPLY
1.
CROSS -
CONNECTION
2. ♦ 3.
HAZARDOUS HYDRAULIC
SUBSTANCE CHANGE
NORMAL WATER
SUPPLY FLOW
1.2. Common Cross -Connection Hazards
NON -POTABLE
HAZARDOUS
SUBSTANCE
.II
CHANGE IN HYDRAULIC
CONDITION RESULTS IN BACKFLOW
• Garden Hose connections with missing backflow preventers.
• Water Softener discharge lines directly connected to drain piping.
• Boilers with missing or inappropriate backflow preventers.
• Improperly installed or Backflow Prevention Assemblies missing test documentation.
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
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• Toilets with faulty or unapproved anti -siphon fill valves.
• Lawn Irrigation systems with missing or inappropriate backflow preventers.
• Restaurant equipment connected to water supply with missing backflow preventers.
• Dental office equipment with missing backflow preventers.
• Fire Sprinkler systems with missing or inappropriate backflow preventers.
• Chemical mixing systems in janitorial closets with missing backflow preventers.
2. PROJECT WORK PLAN
2.1. Purpose of a Cross -Connection Control Program
• Protect the water supply from backflow & public
health and safety.
• Comply with state and local regulations (WI-DNR
810.15).
• Minimize risk and liability.
• Eliminate hazardous cross -connections to the drinking
water supply.
2.2. Meeting the Cross -Connection Control Program Objectives
Regulatory
Compliance
Water CCC Eliminate
Quality PROGRAM Plumbing
Assurance BENEFITS Hazards
Consumer
Confidence
• Providing cross -connection consultation to the City of Oshkosh.
• Developing a written comprehensive Cross -Connection Control Plan.
• Routinely inspecting water customers for cross -connections or potential cross -connections.
• Maintaining cross -connection control records.
• Notifying water customers of violations and corrective action instructions.
• Providing water customer non-compliance status to the water utility.
• Providing public education.
2.3. Stakeholders
HydroCorp recognizes that many different stakeholders will be affected by a Cross -Connection
Control Program. The following chart illustrates the various agencies, internal staff and external
people that have an impact on overall program success and compliance.
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CROSS -CONNECTION
CONTROLPROGRAM
STAKEHOLDERS
.,o vJrneal
and Heap Public F Plumbing
Agencies Consumers i Inspectors
Building rsh PrFire evention t Water Program
Inspectors Assembly Assembly i DistributionAdmin's
FireMarshall/
System
Testers
-
�'�
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t
HydroCorp strives to maintain a good working relationship and clearly communicate the goals of a Cross -
Connection Control Program with all of the above stakeholders. We understand that our staff interaction
in the community and with regulatory agencies is an extension of your positive community image.
HydroCorp has maintained an excellent working relationship with local Mayors, City Managers, plumbing
and building officials, health inspectors and others in order to provide them with a simple and clear
understanding of the impact of a Cross -Connection Control program, regulations and the need to protect
the drinking water supply from contamination.
CROSS -CONNECTION CONTROL SERVICES PROPOSAL i City of Oshkosh
11-24-191 hydroeorpineeom Page 4
2.4. Cross -Connection Control Plan Components
MUNICIPAL CROSS CONNECTION CONTROL
COMPLIANCE- Pr S T D
Typical Program Components
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11-24-19 1 hydrocorpinc.com
METHODS
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3. CROSS CONNECTION INSPECTION PROCESS
3.1, Inspections/Surveys
The water connections and plumbing systems of all water customers or accounts shall be initially
inspected for the presence of cross connections. As a result of the initial inspection, a detailed record
of each account shall be established.
Inspections shall consist of entering a facility from the point where water service enters the facility
(usually the meter) and tracing the piping to each end point of use. Using standardized inspection
forms, the inspector shall identify and note the location and nature of any direct and potential cross
connections, location and details of backflow prevention devices & assemblies, and other pertinent
program information. Inspectors having proper identification shall be permitted to enter the
building/premises at reasonable times for the purpose of cross connection inspections. Ifthe
inspector is refused proper access or if customer plumbing is untraceable, the City will assume a cross
connection is present and take the necessary action to ensure the public water supply is protected.
The highest priority for inspections shall be placed on facilities that pose a high degree of hazard, that
have a high probability that backflow will occur, or are known/suspected to have cross connections.
Once initial inspections are complete, a re -inspection frequency shall be determined for each account
based on the degree of hazard/risk and potential for backflow in accordance with the requirements
of the City of Oshkosh Cross -Connection Control Plan. Accounts with an alternative frequency will
require DNR Approval in writing. If requested, HydroCorp will develop an alternative frequency
inspection schedule on behalf of the water utility and submit to DNR for final approval.
3.2. Definitions
• Initial Inspection —the first time a HydroCorp representative inspects a facility during the contract
term for cross connections. Degree of Hazard is assigned and/or verified during thislfacility visit.
The Degree of Hazard will dictate future re -inspection frequency/schedule of facility, (facility will
be either compliant or non -compliant after this inspection).
Re -Inspection — Revisit by a HydroCorp representative to a facility that was previously inspected.
The re -inspection frequency/schedule is based on the degree of hazard assigned to the facility
during the initial inspection (Re -Inspection cycle/frequency to be determined when Plan is
developed).
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
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3.3. CCC Program Process
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11-24-19 1 hydrocorpinc.com
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3.4. Postal Notification Process - Inspections
POSTAL NOTIFICATION PROCESS — INSPECTIONS
Inspection Notice#? ..,.. ._
Complonce Tag
Non -Compliance s11 Reschedute Notice
Non -Compliance 92 Non -Compliance Ot
Shutoff Notice
—nar.w—. punoy�,
6
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Brochure
CROSS -CONNECTION CONTROL SERVICES PROPOSAL 1 Ciry of Oshkosh
11-24-19 1 hydrocorpinc.com Page 8
4. WATER CUSTOMER CARE AND ADMINISTRATION PROCESS
4.1. Program Data
The most critical element of a Cross -Connection Control Program is data integrity. Without accurate
data, the Cross -Connection Control program will experience customer service, administrative, and
reporting issues and also result in field survey inefficiencies.
4.2. Database Software
HydroCorp utilizes a proprietary software program — HydroSoftTM'to manage Cross -Connection
Control Program data. All program data captured shall remain the property of the City of Oshkosh.
All of our Client Data is secured on our Application Server, which is behind both a Hardware and a
Software Firewall.
Standard reports include the following:
Inspections scheduled, completed, overdue and compliance status
Custom queries, data exports and reports as needed
DNR Annual Report
4.3. Information Technology (I/T)
HydroCorp has a dedicated team member responsible for Information Technology (I/T) infrastructure
for internal (staff) needs as well as external (client) communication and reporting needs. We also
have a dedicated person responsible for new client start up and database implementation in order to
insure we have the most accurate information possible at any given point in time.
We have continually invested in both hardware infrastructure (Network Servers, Client Workstations,
Firewalls and Tablet P.C.'s for Field Inspectors) and software in order to leverage technology in the
workplace and to improve customer service and assist in lowering our costs to our clients. HydroCorp
has a contracted service agreement with a local I/T Company that performs monthly routine system
maintenance and monitors our infrastructure/servers for optimum performance and reliability.
4.4. Program Data Backup and Storage
All of our Client Data is secured on our Application Server, which is behind both a Hardware and a
Software Firewall. The Application Server is backed up twice a day. 5 copies of the backup are then
created and stored at 3 separate locations. 3 of the 5 backup copies are stored locally. One is on the
application server itself, one is on our File server, and one is backed up to a Network Attached Storage
(NAS) device. Having 3 local backup copies stored on the different machines means that in the unlikely
event of a hardware malfunction, we can recover the data very quickly. Additionally, we backup the
data to our backup server located in our Corporate Office, and we employ a secure on-line backup
service that stores 2 copies of our backup at two independent locations.
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 1 hydrocorpinc.com Page 9
4.5.. Public Awareness Education
In the initial implementation phase of the Cross -Connection Control Program, Public Education on the
topic should remain in the community spotlight. HydroCorp will provide a specialized speaker to
participate/present at a town hall/public meeting engagement if requested. Press release
information will be offered in digital format to the City of Oshkosh for local distribution to local media
resources & website if requested. Further, public education brochures will be available in electronic
format for download and can be posted on the City of Oshkosh web site.
a^ERREW
PREyER°pN
Further Public Education resources including brochures and video files can be found at
http://www.hydrocorpinc.com/resources/links/
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 1 hydrocorpinc.com Page 10
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5. EXECUTIVE SUMMARY, PROJECT FEES/COST
Based on your current program, HydroCorp" will provide the following services to the City of Oshkosh. This
project is a continued effort for an ongoing Cross -Connection Control Program and will provide the City of
Oshkosh with the necessary data and information to maintain compliance with the Wisconsin Department of
Natural Resources (DNR) Water Bureau Cross Connection Control Regulations. Once this project has been
approved and accepted by the City of Oshkosh and HydroCorp, you may expect completion of the following
elements within a two (2) year period. The components of the project include:
A. Perform inspections of up to 1006 Non -Residential water services within the City served by the public
water supply for cross -connections. Compliance follow up visits will not be completed by HydroCorp.
B. Inspections will be conducted in accordance with the DNR Water Bureau Cross Connection Control
regulations. Inspectors will survey exposed piping and utilize Isolation/Point of Use inventory method of
surveying as supported by the State of Wisconsin Plumbing Code —SPS 382.41.
C. HydroCorp will document existing backflow prevention devices and assemblies and verify proper
installation and/or suggest corrective actions if devices and/or assemblies need to be installed to prevent
cross -connections. Documentation to include make, model, size, manufacturer, serial number, location
and regulated object number if applicable. In lieu of surveying residential kitchens and bathrooms, an
educational brochure will be provided as allowed by DNR regulation NR 810.15.
D. Notify each building owner prior to each inspection via postal letter with opportunity to schedule a specific
time of inspection via the Hydro Designs Inc. Provide ongoing support for water customer scheduling and
questions via the Hydro Designs Inc. WI office toll free 800# phone line, fax, or email.
E. Provide Water Utility and building owner with a detailed corrective action report for each non -compliant
facility, in most cases, water utility personnel can perform effective follow up compliance inspections.
F. Perform administrative functions including: answering water user telephone calls, scheduling of
inspections, mailing of all notices, verification of corrective action(s) requirements, and general customer
service and program education inquiries by an individual trained in Cross -Connection Control Program
Management.
G. Generate and document the required program data and compliance status using proprietary Software Data
Management Program. Submit comprehensive management reports on a quarterly basis and prepare the
State of Wisconsin, DNR Water Bureau Annual Cross Connection Control Program Activity Report.
H. Conduct an annual review meeting to discuss overall program status and recommendations.
I. Assist the City with a community wide public relations program including general awareness brochures and
web site cross connection control program overview content and resources.
J. Provide ongoing support via phone, fax, internet, text or email.
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 1 hydrocorpinc.com Page 11
C
PRICING/PROPOSED FEES
HydroCorp to complete inspections, appointments, customer care service and program administration.
PRICING:
Initial Inspections of 1006 non-residential services connections.
_ $ 124,008.00 dollars.
HydroCorp will invoice monthly in equal installments upon receipt of signed contract/agreement. This agreement
will automatically be renewed for a single two year term at the some number of inspections to be performed, and the same
contract amount.
Submitted by: HYDROCORP- MIDWEST REGIONAL OFFICE- 2665 S MOORLAND RD SUITE 209 NEW BERLIN WI 53151
Craig Wolf 1 612-850-8939 1cwolf@hydrocorpinc.com
CROSS-CO14NECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 1 hydrocorpinc.com
Page 12
6. BACKGROUND
6.1. The HydroCorp Promise
HydroCorp is the Safe Water Authority.TM It is our duty to provide the most precise and
comprehensive technical services in the industry. It also means delivering those services with expert
knowledge, professionalism, and sensitivity to budgets and schedules —the highest standard of water
safety oversight, combined with the highest value.
The Result — Your water system is compliant. Your risk and exposure are reduced. Your water — and
your people — are protected.
6.2. Company Overview
• Founded in 1983 and incorporated in 1988.
• The firm has grown from two employees to a staff of over 40 full time associates in multiple
states. Average tenure with the company is 7 years and employee turnover is less than 10%.
• HydroCorp Conducts over 25,000 on site, Cross -Connection Control Inspections annually.
• HydroCorp provided Cross -Connection Control Program Management Services to over 240
communities in several states including: Michigan, Wisconsin, Delaware, Maryland, Virginia,
Florida and Minnesota. We still have our first customer!
• Our highly trained staff works in an efficient manner in order to achieve maximum productivity
and keep program costs affordable. We have a detailed system and process that each of our
field inspectors follow in order to meet productivity and quality assurance goals.
• Our municipal inspection team is committed to providing outstanding customer service to the
water users in each of the communities we serve. We teach and train customer service skills in
addition to the technical skills since our team members act as representatives of the community
that we service.
• Our municipal inspection team has attended training classes and received certification from the
following recognized Cross Connection Control Programs: OF TREED, UW-Madison, USC—
Foundation for Cross Connection Control and Hydraulic Research, American Backflow Prevention
Association (ABPA), and American Society for Sanitary Engineering (ASSE). We invest heavily in
internal and external training with our team members to ensure that each Field Service and
Administrative team member has the skills and abilities to meet the needs of our clients.
• Our administrative staff can answer most technical calls related to the cross -connection control
program and have attended basic cross -connection control training classes.
• HydroCorp staff and company are active members in many water industry associations including:
o American Water Works Association (AWWA) I AWWA— Wisconsin Chapter
o National Rural Water Association (NRWA) I Wisconsin Rural Water Association
o American Public Works Association (APWA)
HydroCorp is not a Plumbing Company and does not utilize existing staff to perform backflow
prevention assembly testing, repair or plumbing related services.
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 1 hydrocorpinc.com Page 13
6.3. Office Address & Contact Information
Regional
HYDROCORP— MIDWESTOFFICE
Office:
2665 S MOORLAND RD SUITE 209
NEW BERLIN WI 53151
Contact:
Craig Wolf
Telephone:
612-850-8939
Email:
cwolf@hvdrocoroinc.com
Corporate
HYDROCORP— CORPORATEOFFICE
Office:
5700 CROOKS ROAD SUITE 100
(Remit to
TROY MI 48098
Address)
Telephone:
800.690.6651 or 248.250.5000
Legal
S-Corporation, 1988 ) E.I.D. 38-2810008
Status:
7. PROJECT REFERENCES
WI Office (Above) Corporate Office (Below)
a) City of LaCrosse, 400 LaCrosse St, LaCrosse, WI 546011 Mark Johnson, Water Utility Manager
iohnsonm@citvoflacrosse.org 1 608-789-7536
b) City of Prescott, 800 Borner St. Prescott, WI 540211 Hank Zwart, Public Works Director
hzwart@prescottcity.org 1715-262-5544
c) Sturgeon Bay Utilities, 230 E. Vine St, Sturgeon Bay, WI 53235-007 ) Cliff White, Superintendent
cwhite(cDwooienergy.org 1 920-746-2820
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 I hydrocorpinc.com Page 14
8. PROJECT TEAM QUALIFICATIONS
Gary McLaren I New Program DevelopmenVTraining Coordinator -Midwest Region
Gary is responsible for Cross -Connection classes and new Cross Connection Control Program
development in the Midwest Region. Since 2004 at HydroCorp, he was responsible for identification of
hazards and deficiencies and determining proper recommendations for over 80 municipal client cross -
connection control programs in Wisconsin. He also generated inspection reports and protection
recommendations for over 3,000 individual facility surveys of cross -connections. In the past 5 years, Gary
has been focused on coordinating and instructing various Cross Connection Control classes around the
Midwest in addition to developing new Cross Connection Control Programs for Municipal Water System
around the region.
• Conducted Cross -Connection Surveys-45 North American Large Industrial Facilities 1999-2000
• Certification MDEQ (Michigan) Advanced Cross -Connection Control Training Program 2004
• Cross -Connection Control Program Manager —WI Region; 25 Water Utility clients 2005-2007
• Multiple published articles in Public Water System periodicals (WWA Magazine summer 2008 &
WRWA Magazine winter 2011,2013)
• Annual participant & past presenter at annual WWA Conferences & WRWA Conferences 2008-
2015
• Instructor at DNR class on Cross Connection Control — Green Bay, Dec. 112008
• Lead Instructor with Wisconsin Rural Water Association Cross Connection Control Class Series —
Statewide, 2009 -2014 (12 full day courses annually)
• Lead Instructor with Minnesota Rural Water Association Cross Connection Control Class Series —
2010 and 2013
• ASSE #5150 Certified Backflow Prevention Program Administrator
• ASSE #5120 Certified Cross Connection Control Surveyor
• Vice Chairperson — Wisconsin Water Association Education Committee 2011-2012
Scott Mitchell I Operations Manager, Midwest Region - Municipal Division
Scott has been with the HydroCorp team since 2011 and inspecting plumbing systems for over 7 years. As
a Cross -Connection Surveyor, Scott has completed cross -connection inspections at over 20,000 individual
commercial and industrial facilities. He currently oversees operational and administrative services for
cross -connection control programs in the HydroCorp Midwest Region.
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 1 hydrocorpincmn' Page 15
DAVE CARDINAL I Vice President Municipal Division
Dave has over twenty years' experience as a water professional and has a successful record of
accomplishments in the cross -connection control industry. Experienced in program development, project
management, developing and conducting employee education and training programs, developing and
instructing State certified education and training classes, quality assurance, customer service, and client
satisfaction. Experience, Training, Certifications:
• American Backflow Prevention Association (ABPA), MI Chapter, Vice President
• American Society of Sanitary Engineering (ASSE) Series 5000 Proctor
• American Society of Sanitary Engineering (ASSE) Standard #5110 Certified Backflow Prevention
Assembly Tester and Standard #5120 -Surveyor I Certification #26905
• Michigan Certified Backflow Prevention Assembly Tester Certification — 2010, Certification
#MPMCA-26905
• Dale Carnegie — Management Training for Managers 2005
• University of Florida —TREED Center
o Cross Connection Control: Survey and Inspection 2003
o Cross Connection Control: Ordinance and Organization 2003
o Cross Connection Control Program Manager 2003
• University of Southern California Foundation for Cross -Connection Control and Hydraulic
Research — Backflow Prevention Assembly Tester, 1997
CROSS -CONNECTION CONTROL SERVICES PROPOSAL I City of Oshkosh
11-24-19 1 hydrocorpinc.com Page 16
d►`QRo® CERTIFICATE OF LIABILITY INSURANCE
DAT12118/Y1'VY)
12/18/2018
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CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
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If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certii' older in lieu of such endorsement(s).
PRODUCER �� R�
CONTACT Jennifer Hendrix
Brown & Brown of Detroit
35735 Mound Road w 2 2 2p19
j{S'
Sterling Heights $L"C 'Aar
PHONE Est . (586) 977-6300 FAXNb : (566) 977-6760
EMAIL
ADDRESS: jhenddx@bbdemoitcwm
INSURERS AFFORDINGCOVERAGE
NAICN
INSURERA: The Cincinnati Specialty Underwriters Insurance Company
13037
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INSURED 11Q 11SNa W�
Hydro Designs Inc. dba H[p7Mc. Ls
INSURERS: Ohio Security Insurance Company
24082
INSURERC: Scottsdale Insurance Company
41297
INSURER D: Hiscox Insurance Company Inc.
003030
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INSR
LTR
TYPE OF INSURANCE
INSR
MD
POUCYNUMBER
POLICY EFF
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POLICY E%P
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LIMITS
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COMMERCIALGENERALLIABILITY
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PREMISESIEa.,I
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MED EXP (AnY ore person)
S 10,000
PERSONALaADV INJURY
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A
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CSU0125275
12/16/2018
12/15/2019
LIMITAPPLIES PER:
POLICY N PRCT CT
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GENERALAGGREGATE
5 2.000.000
GEN'LAGGREGATE
PRODUCTS-COMP/OPAGG
5 2.000,000
Employee Benefits
5 1.000.000
OTHER:
AUTOMOBILE
LIABILITY
EOMaBINED videno SINGLE LIMIT
5 1,000,000
BODILY INJURY (Par perapN
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x
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1211512019
BODILY INJURY (Per accident
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PROPERTYDAMAGE
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5
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AUTOS ONLY AUTOS ONLY
5
X
UMBRELLA LJAS
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$ 5,000,000
AGGREGATE
$ 5.000,000
C
EXCESS LIAR
CLAIMSMADE
XL80108717
12115/2018
12/15/2019
OED
X RETENTION 5 0
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B
WORKERS COMPENSATION
ANDEMPLOYERS'LIABILITY YIN
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ANElDl0955,15
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12/152019
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$2.000,000
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DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached If more space Is required)
City of Oshkosh and Its officers, Council members, agents, employees and authorized volunteers are included as an additional insured for general and auto
liability per written contract. Per Project general liability aggregate limits apply on Policy #35SBAP18563.
City of Oshkosh Department of Public Works
PO Box 1130
Oshkosh,
WI 64903-1130
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
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